HOW TO GET BOOKS, MAGAZINES AND NEWSPAPERS IN CIA

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01370R000100120002-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 16, 2016
• Document Release Date: April 17, 2000
• Sequence Number: 2
• Publication Date: March 9, 1960
• Content Type: REGULATION

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9 March 1960
HOW TO (T BOOKS, MAGAZINES AND NEWSPAPERS IN CIA
1. This Notice tells you how to order books, magazines and news-
papers through your CIA Library,
2. The staff of the CIA'Library exists to assist you by providing
the publications needed to complete various assignments. They too
recognise the importance of publications which supplement the vast
collection of intelligence documents maintained for your use.
3? In addition to maintaining the central collection for the Agency
of books, magazines, newspapers and intelligence documents the CIA Library
has developed an efficient procurement program for all types of publica-
tions. It known how to and can procure what you need quickly and cheaply.
If you have a publications procurement problem, the Library will be glad
to assist you.
4. Building Supply Officers have copies of Form 1395, Request for
Books, Documents and Periodicals, which you should use when requesting
publications. The Library cannot take action on your request unless
you tell it everything you know about what you want. There are in?
structiona on the form itself, read them, It saves you time if the
Library does not have to call you back for more information. _ 25X1 A
usually ruest publications through their headquarters
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component.
5. If you request the purchase of a publication, be sure to have it
approved by your appropriately designated responsible official. This is
required because of the cost center program (for details see Financial
Management Improvement no. is, dated 10 June 1959). The CIA
Library budgets for the purchase of publications in the over-all budget
of the Office of Central Reference. Its estimates are based on what each
Agency component thinks will be =eequired. The Library is responsible for
reporting both to the requesting components and to the Office of the
Comptroller the amounts expended for the purchase of publications. Unless
the Library has an approved request for purchase, complete in details it
is unable to fulfill its obligations. Each component in turn mot be
satisfied that the request is an appropriate one, whether to be used for
operational work or reference supports Some offices wish to keep records
according to these two categories.
6. should procure
publications locally wherever this will save money. Caution should be
exercised with regard to what is true eeorosr: there are costs in
processing a series of requests for publications. Even though a
publication may have high initial cost abroad, it might prove more
economical to purchase there rather than process through the many
channels of headquarters. The choice is up to the field. Ihere
security considerations prohibit purchase abroad, send your require-
ments to the Library.
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7, No matter how unusual your need for a publication MOV be, the
CIA Library is ready to assist you. Though the Library is building a
research collection the use of which nay anticipate your needs, it is
geared to get for you any item which is.generally useful.
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