RECONCILIATION OF PROPERTY ACCOUNT No. 910 STOCK RECORD CARDS WITH FINANCIAL PROPERTY RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01370R000300030002-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: September 6, 2000
• Sequence Number: 2
• Publication Date: March 1, 1961
• Content Type: MF

25X1A6a
Approved For R se 2000/09/12 : CIA-RDP80-01/10R000300030002-4 )"(
'NFIDENFFIAL
1 ma 1961
1E10140CM FOE: Comptroller
SUBJECT Itannudaiation of Property Account No. 910 Stock
Hecord Cards With Financial Property Becords
: (a) Memorandum to the Director of Communications from
the Executive Officer, Office of Communications,
dated 15 February 1961, subject: Investigation of
Property Account No. 910
(b) Memorandma to Chief, 25
alliCommunications
Branch from Direetor of Communications, dated
15 February 1.961, subject: Account No. 910
? On visited Mr. 11111M Finance Officer,
as directed, and reviewed the results of the
reconciling the subject property account. The
review disclosed the following information:
a. The financial records and the total of the extended dollar
value of the stock record cards for account No. 910 have been recoil.
ciled for all materiel units egept, materiel unit 5 in -which there
is a difference of $5,869.83 ( asocial records understated in rela-
tion to the total extended dollar value of the stock record cards
for materiel unit 5). In regard to this difference the accuracy of
the postings to the financial records have been verified by the
Station Finance Officer, a representative from the Office of
Communications Budget and Fiscal Office, and by a nenber of the
Audit awl* and have been found to be correct. The reconciliation
difference is apparently a result or posting errors by the Station
Logistics Officers node during the period 1 April 1959 to 31
October 1960; however, I was informed by the Finance Officer that
the postings made to the stock record cards have not been verified
and to do so at this late date would require the services of one
employee full-time for two weeks.
b. The reconciliation difference referred to Above is in addi-
tion to the physical shortafe of property in the amount of $1,271.66
referred to in reference (a).
c. No transactions have been recorded on either the stock
record cards or financial property record', since 31 October 1960.
d. A physical inventory was taken of all property charged to
Inventory Adjustments in the amounegfelf,!,1!6fe:eprepared. The
account Not_910 as of 9 December 1
enc !UV eaTE656 0 .1,2.'e7 EY 01393 5
. Caie ON 3
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JUST NEXT Ulf c21:Z_)Z.Z... Nat 11)-2
Approved For Riase 00/ / 2 : CIA-RDP80-01370R000300030002-4
AVFIDENTIAL ?
Deport or inventory Adjustments has been approved by the Director
of Communications as stated in pareamph 3c or reference (b).
2. In view of the amount of time end costs already expended on
this prOblen, sad the fact that three separate physical inventories have
been taken as of 9 Decesiber 1960, which is the basis for adjustment of
stook record card halamess, it appears appropriate to adjust the finan-
cial records to castors to the amount of the physical inventory. In
order to properly adjust the financial smmperty records and stock record
cards the fallowing reecasisodstions are mihmitted for your approval:
a. The Station Finence Officer prepare a journal voucher adjust*
trig the financlAilmmporty records to agree with the total extended
dollar value or the stock record cards for =Uri.' unit 5 as of
31 OctOber 1960. The adjusting entry would be as fellows:
Debit: Account 171.5 - Property in Ube . $5,869.81
Credits Account 662 inventory Shortages and Overages -
*5,869.83
Debit: Account 66k.. inventory and Price Adjustments to
Deserve for Property in Uisse $506943
Credits Account 371 - Deserve for Property in Ulpe . $5,869.83
b. The approved Deport of inventory Adjustments in the amount
of 41A71.66 be recorded an the current stock record cards and finan-
cial property records 441 or 9 Deceiber 1960.
ce The complete inventory or account MO. 910 be forwarded to
the Materiel Support Smoak orrice of CoossuicsAions, for verifi-
cation of steak numbers, nomenclature and unit price. Won comple.
tion of the verification any soustary difference e resulting from
unit price changes sbould be documented as a Deport or Inventory
Adjustments and recorded on the *tea record cards and financial
property records, accordingly, 4111 of 9 Decaliber 1960.
44 After adjustments reommammied above have been recorded new
stock record cards be prepared width* Wingate reflected on the old
cards be posted to the mew cards as of 10 Decelber 1960. The old
stock record ends could then be microfilmed and destroyed.
25X1A9a3 The ebove rOCCIRAUGitiOne have the concurrence or Nr. 25X1A9a
Finance Officer 25X1A6a
and W.
25X1A6a Chief, in addition the reccasosedations
were discussed by phone an February 1961 with Mk. 25X1A9a
Supply Division, Office of Logistics, via* oleo concurred In such recoup.
25X1A6a ployees available to assist the
mendations and stated that the Office of tics vas making two emo
with such work
as be necessary to establish the new stock record cards.
4
25X1A9a
? Approved For
09/12 : CIA-RDP80-11170R000300030002-4
041.
4. it the above reectessa0atioes met vith your egipzeval, the
Fiseace Officer, shovJA be stetted to proceed
seeordihaty?
COIICUR:
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ejt, Technical t Ste! Tette
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'36
MAR 1961
Date
1 RAR 19614
AIFIDENTIAL