PERSONNEL OFFICE ACCOMPLISHMENTS - CALENDAR YEAR 1952

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000100010021-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 12, 2016
• Document Release Date: April 22, 2002
• Sequence Number: 21
• Content Type: REPORT

Approved For Release 2002/06113 CIA-RDP80-01826R000100010021-1.
25X1
Approved For Release 2002/06/13: CIA-RDP80-01826R000100010021-1
 Approved Fgr Release 20
W Seo wity In
: CIA-RMDP80-018 6R000100010021-1
FMOIMM OFP333E;
ACCOP ISH! ' S - C IDAR YEAR 1952
1. Gene:.
Tba m i tant sect ante of the Pe eonal Off3
during calendar y 1952 ire concerned with impz'oving and t en3. ag
the am-vices offered by the Personal Office -v th . strengthening tba and c=sw service coa pt. The past yew also saw the Agency booms falr3y
waU stabilised in its staffing. With p off. pr t United ter
l,r to replace ,t of attritiona, the haais shifW from re itnmt to
the developmmt of a ems.-rowed personnel tr . Steps in t i3 df c'
ton during the year were the coatinui iMrovwont and simplification of
personnel px?oc duros and rear, , the beginxiing of the develo t of a per-
sonnel manual. ( ch gave vay to the now Agency system of regulatory mmnew)p the c ti on of the coding of the qualifications of emplayew
and app .asrits and the establisbnent of t data on machina roowds, In.
proms y ersonnel statisti . rope?ta and reporti pees, and Increased
basis cm In-service pla nt activities and employee services, V ndar
year 1952 also saw a beginning to the implementation of the Age Qs polipy
for de ant .izi certain cdm nistratcty a activities, including, personnel
OPOMti,oP
2. Personnel Pra t
a. A statistical, summary of personnel staffing Is furnished in
Tabs A through 0. Although special ro ?uiti ont, partic7 ly to meet
Pro3eet r e ts, required int ive effort in cortalu areas,
I
Security Inf
an
Approved For Release 2002/06/13 :
CIA-RDP80-01826R000100010021-1
 Approved Fo Release 20 .E CIA-RDP80-0182PR000100010021-1
ra t Of -e1 rioal MnWaUs boom w genwa337 Concerned
with obtaining r%ilace k. pm=w.. The scarcilr of qualified
clerical candidates required that this phase of recrui b nt activity
be conducted an a critical basisQ
b. The lessening of quant tative requUwwnts inteniRfied the
used far aeleotivity in the re t rent proaese. Dto the met six
mmUs of 1951, appormtr l of the c mdidates considered for
Agency eMaoymont were appointed. During 1952, only about 10% of the
candi tea apply ; were appointed. As a moane of reducing mpro..
duoti taoent contacts and as an aid to developing and ezrloitw
iug productive sourc , the Pe one net. ,oe eawaated the establish-
n t of a coapre ivo lawA/ource . This Tbdez =Was the
nwmB of iwividuau, canegw and uni sities, inas2samtria1 cowers,
assoof tian?a, etc., with whoa contact bae been established. Sarre
xwords are catalogued w cording to owuMtio al grow and special
alcdfs v"I beer notation as to contacts ansade, se ty? clearance of
contacts, and results obtained. At the same tip, an l oved syton
for prods field rem. off'i s with =Tent personnel re-
quirements info tian, lmludiaag brief statements of qwalficatlow
desi,, wi establish.
c. The schedule prca vidcd in Tab D reports the volt a of typical
work units in ro .i t activity during the year.
3. Career Service p.-oorm
a. upon approval by the Director of Central Intani of the
Prop= areammended. by the CId Cam Se-vi COMIttoe, the Pearsca l
Approved For R ?@SgWtf$2A44** PRDP80-01826R000100010021-1
 Approved Fo - R%MjfV6ZAM
CAS-RDP80-01826R000100010021-1
Office participated in the implemantati'.e n of the Progm at all
to ola . Career Service Boards re oetalalished in an ar organi,.
sationa i. ca nts and wwe assisted in defining and olarif ring
their function and arcs sih .tiee.
b, Study of specific Pwa co ing hoop away,
hazardous duty pay, longevity awards, selxwtion of professional per-
eonnel, and establishment of an wwoutive iuamto r rasa mdertaben
by woi g grate established by the CIA Cain Service 3oord, with
actives participation of PersaxmaI Office representatives. Additional-
ly: a variety of statietiaa,'l and other data um famished fm- tbwo
c. ]tall tion of the Personnel Evaluation Report, approved as
the basic tool of the Career Spice Program, was accoempllnbed. Ape.
propriato regulatory and prooedu'al materials, providing for the utili.-
zation of this reporting syeten in other person l activities# were
developed by the Personnel Office and an intensive training program wens
conducted 3oint3y with the Office of i aining. During the last three
nmtbs of the yowl, action was initiated to obtain evaluations for all
7.oye who had been on d with the Agengry for n monk or lan .
4p PlotwMMt and Utilization
Considerable progress was made in providing a placement pro-
gam which goes beVond the initial assignment phase. Extensive use
mvAe of the teohuiq of fonagAW interviews to determine the ruin,
biLtty of assts f , the point of vim of the i sar and the
0m4a4Vee cams . This method assisted supervisors and plawment
-3-
Approved For Re ?2D
 Approvedt Fob- Release 2002} : CIA-RDP80-0 V R000100010021-1
office in identifying ale-.s before seEricw pro"
arose. Oreator psis placed on effecting reass3g \nt or
separation of whose emplayees perform=e a, not satiafactc y.
b. The recording of gt lifiaations data a t3-y' impcwed
by eztenel.on aaad refinement of madkim "cards showing Sx t snt .
sonnet data, education, experience and other gual1fic atio!I inf'crma.
tioa. Xn complating this project, the Personnel Office developed
code strixeturm tailored to the Agency's needs and established caarrent
aaere cscx]ed in eetab3Ishing these gualificaticaas regist , which sre
used eztensi for both in.ee vice pla t and statistical purposeso
cm A Placement MuAboo&, pr arily for the use of PSacement
Ofd, published diving the year. This handbook contains in -
formationa.' .,, regulatory and prooedatral iaterial rtinent to pmt
and utilication activities o
5o Olassifi.cation and Wage AdminUtmUon
a. OM Of thO MW O si( .f .cant deva3.qpwnU in the position
classification pry ms ex era ion of Its sm ey activities to over-
o locations. In m*dw to determine the effectiveness of the classi..-
fication program for the field, a team of lysts visited
cad condom a c ive atarvey of a type w oc
templated for all overseas areas. 7his survey resulted in a number of
reco i tune regarding position a ocaticaaa and staffing generally.
r
Security infarzaa
Approved For Release 2002/06/13 : CIA-RDP80-01826R000100010021-1
25X1
25X1
 Approveor Release
Ift? Seo u'ity Inff,
3 3: ClA-RDP80-0126R000100010021-1
b. C e ide .bole as .merle in developing ucUarm titles
and defi .tIons far Agency po itioasa and in establishing a]assi fi vatic n
standards applicable to Agcy positions. In this con temn the
Pomouxel Mice dervo Loped s, new fort and questiawaire for obtaln-
ing. job infcrn tion for classification purposes.
0. Spey ial prated es wore establis for review and action on
roe ties con c: M Positions in gram Gs., 16.9 17y and 30. J. '
ocn nitte i ce key officials was a stabl.i shed to review ;COI 43a1a for the
establUb t of positions at these levels as wen as propcma1a for
the assignment of individuals to these positions. A con rehaeneive
roview was made of oil o iatbg and potential sup?r-grade posiitions of
the Agway and a report. p ape red recammanding allocations of these
positions to the Review Board. In this connection, SnfOacmWAn w@,n
obtained on etc -grade positions In other Federal agenies s aid a
tion was su ittaad as to the n mbe r which coild as ropor1ate3 r
be authoi 3 for tb /lger.
d. A dates vita of the graft dietribation of TO Posi-
tions as compared with the grade of the in testa t eof woo pre-
Wed for each Office Q kkUticml reports prepared coed the distri.
betienx and grade le eel of e4mWetrative positions, aid a listing of
Ages positi by special categories (professionl, teokmioal,
clenricalp OtOO),
6 Testing Program
a. The schedule provided In Tab D reflects the vol of typical
work its in the testing activity.
S...5
Approved For ReIeq@@UKQ# aPP80-01826R000100010021-1
 Approved For Release 2062901110 CIA-RDP80-Q 1826R000100010021-1
securitr MIMOMMCM w
b. The research progx= of the teats g service rase can-
sideraab r broadomred during the par. P,rooects were dearaloped in the
fo33owing areas s reliability studies of tests aur'rently teed; ex-
perimental "tryout" of new tests; validity studies an AM tests in
terms of predicting psrfca a in training and in "cam-job" situations;
and revision of n tine data for 1geno pc su1 ations . The services
of a corsaltaut f m the 1 tional Testing Service were obtained to
advise on the tasting sevi offered geneara3 y and an research
pz'oble?s r'tic" r .
7. Employw Services
as An iraf'a ati c l handbook, ~rlszs.. J1~ ?r d}1 jt&LIjgg=
AMMVW.v was developed and Published for distribution to all Ag' per..
sonnet? This handbook provides general information about the Agency-,
conditions of eaploymat, and otber material of interest to individual
b. An orientation program we initiated by the Personal Office
to assist all new enpUWeee in scq .atfog themselves with the Agency.
This is in addition to the comprehensive orientation course for prrofes.
sionwl y' sxroaided by the Office of vIning, which is offered
only once each quarter and is not designed to provide information on
such subjects as leave, epee se.cesa, retirement benefits, etc.
In addition, incoming clerical personnel now receive an intensive two-
day tralning session in Age egr administarativo proee~dtnos whips in the
Intern Assist Branch of the Persaseel Of"f ,
security M%M%tion
Approved For Release 2002/06/13 : CIA-RDP80-01826R000100010021-1
 ApprovedFor Releeasee22~ 3 : CIA-RDP80- 26R000100010021-1
c. Security oonsideratiaas b in the past made it difficult,
if not Impossible, for certain gaups of Away personnel to obtain
la ost hospitalization and surgicml ineu canoe. Durlzg the yew,
varic ua solutions to thi pr1 oblcan were wed and a plan for
xrovid.im Insurance service in cooperation with Grrdap Bwpita~,$ut'i+~ti,
Inc. .e adopted. An I loyeo Services Staff has sing been setabl iehed
to admimUter this programo
d. Iy in they r the Perecnuel Office initiated a program
of presentations on various persormel topics of Interest to ps onnel
and strati officers tbrmz&*ub the Agency. T pioal subjects
pw+nted inolvded Givt1 Service rent, personnel procurement,
ceparation of u ,tisfactory employ a, and the Agenaygs positien
classification pcrogr?an In addltican, the Peracmnel Office partici-
pated in a program sponsored by the Office of Tuning designed to
ac quaint key Agax ay official with gcn ail. pro and pry of
admimlstratAvo mature*
e. Impravad am-dw in the p sing of canpensation o3alm
and retir t fmd acntrtb tlow and ref s made pose Me by
the establ lshment of spWal secure channels within the Federal Ages
i volved for handling those eases, Simplified prooodurw for obtaining
adndnnistrcativo approval of urn. leave requests were also estab2isbed.
f. Vices offered to employees and their dependents preparing
for oversew aea is have been inparoved and eked. An iuf'ar -
t onel best prer d goal processing intructic and gox al.
itc s regarding oversees conditions bas been Initiated.
Approved For Re
BDP80-018268000100010021-1
V /_FM
 Approved For, Release 20UN CIA-RDP80-01 2 R000100010021-1
Me s t z on
25X1 C
8. Personnel Records and Reports
S. Installation of the standard personnel records system co w
to ad in the Civil Service Commission's I dboc c 3.812, Basic
Parsonnel, Records and Files System for Federal. Agencies, was amann-
plated. Service Record Cards (SF 7) were converted to this systev
and pry for ostat-lishXng the Employee Record Card ((w 4b) In
the operating offices were denrelaped and later Installed. Standua d
Form 52, Request for Personal Action, was adopted for Aganqy nee
and a dive Instruction pamphlet regarding the initiation
and using of personnel actions was prepared. and published.
Simp33fi an of procedua'es for effecting personnel actions involving
a transfer of Ands was undertaken.
b. Respo albility for the proddlawattion of all personnel statiwtias
and for records keeping and processing of tables of organisation and'
personnel callings w s transferred to the Personal Office during the
year. Plans for a consolidated monthly statistical report were
developed. ....,.1
9. ~ta ~i of Change
Mes
S
Approved For Reledsv2/1- - P80-01826R000100010021-1
 Approved F r Release 2 3 : CIA-RDP80- 1(26R000100010021-1
S itv Mmation NiEv
25X1
bG Following a am-my of the opw& -cm
Testing, Standards and Training Branch of Pearso mol Division (Overt) s
this Bramh was ro rganizedm Responsibility for operation of the
pervemal pool was assigned to the newly activated Tntearim Assi ut
ft-anch' and the cynical training fmmotian -s transferred to the
Office of Training. The testing Amotton was placed in the nevi.
esta.'bliashed Testing and Evaluation Divi sib
a4 ha order to describe the fuztia and responsibilities of
these compc -nts more apparops,iatelys the l*sonnol Studies and
Procedures Staff was are-d the Research and Ply Staff and the
Career l r t Division becam the Career D op .t Staff.
d. A slam showing the crganlzation of the Pcsa+nnol Offs at
the close of the year is attar as Tab E.
Seaurity LA--
Approved For Release 2002/06/13 : CIA-RDP80-01826R000100010021-1
 25X1 Approved For Release 2002/06/13 : CIA-RDP80-01826R000100010021-1
Next 8 Page(s) In Document Exempt
Approved For Release 2002/06/13 : CIA-RDP80-01826R000100010021-1