SEMI-ANNUAL REPORT OF PROGRESS AND PROGRAM PLANS

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Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-01826R000100060001-8
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RIPPUB
Original Classification: 
S
Document Page Count: 
10
Document Creation Date: 
December 9, 2016
Document Release Date: 
September 11, 2000
Sequence Number: 
1
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Publication Date: 
January 24, 1957
Content Type: 
MF
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PDF icon CIA-RDP80-01826R000100060001-8.pdf678.32 KB
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Approved For. Rse 2000/09/ RDP80-0 6R000100060001-8 CONFIDENTIAL 24 JAN 1957 M :MORWDUM FOR : Executive, S #fkeer SUBJECT: Semi-Annual Report of Progress and Program Plans P I-41V S _" F REFERENCE: Memo from D/Pers, subject as above, dated 11 July 195`; Attached is the six-month Progress and Plans Report for the Plans Staff covering the peril oil from .1. July 1956 through ?.1 December 1956. 25X1A9a Ac_t_rr. Chief, Plans Staff Attachment: Somi--Annual Progress and Plans Report ORIO COMP ORIQ CLASS -4- PAGES %Iv C1Y.ASS JUST NEXT REV ~?o 11 410,101 . NR 14-2 , _ ----- -- OOC REV DATE ` =!'- O / BY A I 3.2 TYPE a/ Erc ON FIDENTIAL Approved- Fet--Release--2000/0-9/1-4 -: CIA-RDP-80-01826R000-1-04060001-8 Approved For Fyt'ease 2000/0QA-RDP80-026R000100060001-8 CONFIDENTIAL REPORT OF PROGRESS AND PROGRAM PLANS SECTION I. Progress and Accomplishments During Period From 1 July 1956 Through 31 December 1956 A. GENERAL SUMMARY 1. The basic responsibilities and methods for fulfillment of these responsibilities have remained essentially unchanged during this reporting period. The Staff has critically examined a number of issuances proposed originally as regulations to determine whether they might be shortened, or whether their purpose might be served as well in the form of an Office of Personnel Memorandum. This examination has resulted in the conversion of a few regulations to Office of Personnel Memorandums. There has been increased responsibility on the part of the Staff with respect to representation of the Office of Personnel relating to the establishment of secure procedures for Social Security tax deduction arrangements for Agency personnel, and for the withholding of D. C. income taxes. These items are more fully discussed in Part B of this Section. 2. Plans Staff members participate in and/or chair the following working groups, in addition to temporary working groups concerned with specific projects, for personnel management policies and procedures. Reemployment Rights Committee - Chaired by a Civil Service Commission official Employment Policy Committee - Chaired by a Department of Labor official Agency Document Procurement Committee - Chaired by an OCR official Agency Social Security Committee - Chaired by a Staff member Agency Federal and District Income Tax Committee - Chaired by a Staff member 3. More significant items of production of the Staff includes the following: a. Processing of all regulations in the area for which Office of Personnel has responsibility; b. The coordination and review of legislative proposals referred from the Legislative Counsel and the preparation of comments thereon, as well as assistance to the Legislative Counsel in this preparation of major legislation desired by the Agency; Approved For Release 2000199/14: CIA-R 1 p060001-8 Approved For.Release 20001 CIA-RDP8Q. 1826R000100060001-8 CONFIDENTIAL c. The provision of staff assistance, as required, in the prepara- tion of staff studies, regulations, notices, analysis of legislation and other material for the consideration of the CIA Career Council; d. The processing of implementing regulations required by the enactment of new legislation, or, the revision or amendment of regulations required by changes in public laws; e. The consideration and handling of Agency notices expiring during this period in cognizance of the requirements that material, the substance of which is of permanent nature, be published in Agency regulations; f. The processing of replies to memorandums received by the Office of Personnel which were forwarded to this Staff for handling; g. The review, coordination, and preparation of comments on non- personnel regulations of the Agency; h. The review and evaluation of employee suggestions on subjects concerned with personnel administration; i. Research to substantiate or develop Office of Personnel policy or advice on miscellaneous questions received from Operating Officials; and J. Support to the Office of the Special Support Assistant (Personnel) (SSA/Pers) in the coordination of personnel regulatory issuances and policy statements in the Deputy Director (Plans) (DD/P) area. Specific areas of accomplishment during the report period are described in the following paragraphs: 1. Employees' Compensation Benefits Incorporation of most of the comments received during Agency coordination of proposed Employees' Compensation Benefits, was accomplished 25X1A during this period. Reasons for not adopting some of the comments received were outlined in a memorandum to the Assistant Deputy Director (Support) (ADD/S). These regulations were proposed in two sections. Section I provides information concerning employees' compensation benefits under the Federal Employee's Compensation Act (FECA) and sets forth procedures relative to the establishment and processing of claims thereunder; Section II prescribes conditions and procedures relative to the establishment and processing of overseas medical claims under CIA authority. 2. Federal Employees' Group Life Insurance Proposed Federal Employees' 25X1 A Group Life Insurance was submitted for Agency coordination. The regulations and the handbook reflect employee benefits, rights and obligations under the Approved For Release 2000/09/14: CIA-RDP 8Q Q182?RQW100060001-8 1 `al`t I i`. Approved Focelease 2000/f1VtIA-RDP811826R000100060001-8 Federal Employees' Group Life Insurance Program as provided for under P. L. 598, 83rd Congress, as amended, and applicable rules and regulations of the U. S. Civil Service Commission. 3. Travel Proposed Preparation of Travel Order, was originated by this Office pursuant to an agreement with Logistics and other Agency com- ponents concerned with travel. The draft of this handbook was transmitted to the ADDS on 19 December 1956. Subsequent discussions between Special Assistant to the Deputy Director (Support) (SA/DD/S) and of Personnel (DD/Pers) resulted in a decision not to publish the handbook, and it was returned to the Office of Logistics for possible future use. 4. Travel of Dependents for Secondary or College Education 25X1A 25X1A education in tine u. o. tuj as an alternative to the education allowance grant prescribed in 25X1A Section II, Education Allowances. 5. Duration of Overseas Tours of Duty 25X1A 6. Recruitment The Staff developed an "employee-student" plan proposed for Agency adoption similar to the Navy plan now in existance. Under the proposed plan CIA would assist the Career development of a limited number of dependents of Agency personnel by affording them summer employment and financial assistance for college tuition while pursuing courses leading to a degree in a professional, scientific, ore ineering field. These students would be selected upon completion o?high school education and would provide the Agency with an untapped reservoir of potential professional employees and would have the additional advantage of Agency guidance in planning college courses to meet career anticipations. 7. Assignment and Promotion This staff participated in the formulation and development of a notice pertaining to the obligation of employees to accept assignment in areas not con- sidered highly desirable but of importance to the fulfillment of the Agency's missi uance at'on ertaining to competitive promotion of F elease 20~/ IA--tDP80-018268000100060001-8 of emm oYees . ICU I Approved ForaRelease 200( , ET CIA-RDP86r61826R000100060001-8 8. Suspense Controls of Regulatory Issuances The Staff continued to operate the Suspense Control Register to ensure that recurring or periodic notices of interest to Agency employees 25X1A were processed on a timely basis. Agency notices were reviewed and verified with the appropriate staff or division chief to determine their current applicability. They were advised of the proposed suspense date, and if it was decided not to allow an issuance to expire, the staff processed the revised material to the Regulations Control Staff. 9. Pay Administration A proposed regulation concerning Wage Administration Step-Increases was withdrawn from Agency coordination and re-drafted for issuance as an Office of Personnel Memorandum. 1.0. Separations The comprehensive regulation on separations ( General 25X1A Separation Actions). which was submitted for Agency coordination during the last reporting period, was again submitted for coordination this period after including the comments received. Because of the nature of the comments received, it was considered necessary to transmit the amended draft for Deputy Director (Intelligence) (DD/I) and Deputy Director (Support) (DDS) concurrence since Deputy Director (Plans) (DD/P) declined further review of the draft pending the completion of DDS coordination. The RCS, through the ADDS, has been requested to transmit the latest draft to DD/P as reflective of a complete coordination in DDS and DD/I areas. 12. Employee Conduct A proposed Agency regulation concerning indebtedness of employees was returned by the ADDS for coordination of its issuance in some form other than a regulation. The substance of the proposed regulation was adopted to an Office of Personnel Memorandum, and it was issued in that form. 13. Hours of Work 25X1 C4a 25X1A The very extensive headquarters regulations on this sub- ject ~~eW2?1d FA 2F60Ofi 25X1A k - ET Approved For4~elease 20 L : CIA-RDP8041826R000100060001-8 period has not yet completed Agency coordination. Some of the comments received on the drafts suggest that the regulations are too comprehensive with respect to their coverage of hours of work and overtime and holiday pay, and that consideration should be given to treating these subjects individually. It has also been suggested that the technical and procedural portions of the regulations might well be included in a handbook. The final report of the Overtime Task Force will also be considered in the revised draft of the regulations. The Staff also processed a change to reflect Agency 25X1A policy with respect to the use of a maximum of 80 hours compensatory time during the period immediately following departure on permanent change of station and before arrival at a new station. JA. Survey of Procedures for Deprocessing Separating Agency Employees This Staff reviewed a staff study prepared by the Management Staff which proposed a decentralization of the clearance procedure involving employees leaving the Agency. The Staff did not concur in this proposal. While appreciating the desirability, from the viewpoint of the Office of Personnel, of being relieved of much of the detailed processing of the centralized clearance activity, it was believed that the current practice, appropriately tightened up with respect to money and property obligations, can provide the Agency component and the employee concerned with a superior service. 15. Termination of Reemployment Rights Acquired by Defense Transfer Pursuant to Civil Service Commission Circular No. 870, the Staff prepared advising employees who acquired reemploy- 25X1A ment rights with their former Agency incident to defense transfer must exercise such rights by 1 February 1957 in the case of headquarters employees, and by 1 February 1957 or within three months after the date they became eligible for return transportation to the U. S. at Government expense, whichever is later, in the case of employees serving outside the continental U. S. _16. Allowances The development of a regulation concerning Standardized Allowances continued during the reporting period. The assistance of the Office of the 25X1A Comptroller was sought in formulating the headquarters - regulations. Office of Comptroller suggestions are being included in the head Quarters reg- 25X1A ulation, particularly the procedures sec on, will a received, soon. 25X1A 1.7. Civilian Reserve The Staff participated in the development of documents relating to the CIA Civilian Specialist Reserve. The Plans Staff was responsible for the drafting of the tentative regulation which will establish the 25X1A Reserve Program as part of the Agency Mobilization Planning Program. Approved For Release 2000/09/14: CIA-RDP80-01826R000100060001-8 SECEET Approved For*lease 20001 ~N IA-RDP80 4826R000100060001-8 18. Leave Five changes to the existing leave regulation ( were pro- cessed during the reporting period. These changes concerned the prohibition against the use of leave during the bi-weekly pay period in which it is accrued; refund of lump-sum leave payments; clarification of eligibility for leave benefits following overseas assignment; provisions concerning use of maternity leave, and the discontinuance of use of SF-52 in reporting extended leave without pay. 19. Employee Services Activity in this area was primarily concerned with the review, rescission and reissuance of Agency notices involving the Consolidated Charities Fund, Public Service Aid Society, Hospitalization-Surgical Benefits and Life Insurance Application, Cancellation of Contract with Group Hospitalization, Inc., Announcement of the Federal Credit Union Meeting and Government Employees Health Association Meeting; are a reminder concerning Federal, State and D. C. income tax reporting. 20. CIA Legislation The Staff has supported, with justification and analysis of proposals, the efforts of the Agency legislative liaison officials and the Career Council to originate necessary Agency legislation. Major efforts in this area were analysis and definition of an Agency position in regard to the "Overseas Health and Medical Services Act" and the "Executive Pay Bill". During the period that Congress was in session all other legislation pertaining to Federal employees or providing for employee benefits which were considered as affecting this Agency were analyzed, and Agency position identified, and recommendations relating to specific bills submitted to the Legislative Council outlining the advisability or non-advisability of active Agency support. 25X1A 25X1 C4a Approved For Release 2000/09/14: CIA-RDP80-01826R000100060001-8 EET ? Approved For Release 2000 CIA-RDP8026R000100060001-8 22. Employee Emergencies A headquarters regulation providing guidance in regard to p ar types of employee emergencies was published. The coordination of the" issuance has been completed and a revised version has been accomplished. As the result of a long standing objective and in order to comply with the program for the rescission of Confidential Funds Regulations, issuances vrere developed which, together with the regulation on Detailed Military Personnel, provided complete regulatory coverage for all categories of detailed personnel. Two separate regulations were developed covering the detail of Agency personnel within the Agency and the detail of Agency personnel to other organizations, and the details of personnel from other organizations. The latter, because of limited application, will be issued as an OPM. The former, which is concerned with internal Agency detail and details out of the Agency, has completed coordination and has been revised to incorporate all suggestions and to meet or reconcile objections indicated during coordination. 24+. External Training Plan A Staff member developed a proposed external training plan for pro- fessional and scientific personnel which would afford them an opportunity to return to or undertake pursuits within their discipline for a limited period of time while the Agency continued to compensate them in an amount representing the difference between their present salary and that obtained by them as salary upon their return to pursuits within their discipline. This proposed plan would be applicable to Agency personnel in professional and scientific field who by reason of the imposition of security measures have, during their period of employment, become "strangers" in their professional, scientific and academic societies. The Staff is continuing, in cooperation with a special committee of representatives of offices concerned, to draft a comprehensive regulation con- cerning contract personnel. Former drafts of this regulation did not meet with the approval of the DD/P, and the current drafts, written with the advice and assistance of the committee, is expected to receive prompt DD/P approval. 26. Federal and District of Columbia Income Tax Withholding The enactment of the D. C. income withholding tax requirement forced the Agency, on a priority basis, to institute a secure means of reporting individual employee income tax withholdings. A special Tax Committee, steered by a Plans Staff member and composed of representatives from the Offices of General Counsel, Security, Comptroller, Personnel, and DD/P, provided such a means through the adoption and the adaptation of procedures and agreements which had originally been effected by the Social Security Committee for the purpose of transmitting taxes withheld from Agency employees 25X1A 25X1A Approved For Release 200010911-4:. CIA-RDP80-01826R000100060001-8 CHET Approved For elease 2000/ ilA-RDP8Q? 1826R000100060001-8 CONFIDENTIAL under the Federal Insurance Contributions Act. The net result was to completely revise the Agency tax reporting procedures, including D. C. and Federal income taxes. An ' 25X1 C4a Agency notice to this effect was prepared and published. A special arrangement, limited to the current tax reporting year, had to be worked out for the field due to the lack of essential information which precluded, in large part, the placement of field personnel under the new s stem. A book dispatch was trans- mitted to the field reflecting special = Instructions with appropriate portions of the material contained in the headquarters notice. The new tax reporting arrangements will hereafter apply equally to the field following the resolution of present problems and'the establishment of remedial procedures. 27. Office of Personnel Memoranda The Staff has prepared the following OPM's for issuance; at b. C. d. e. f. OPM 20-500-11 OPM 20-410-20 OPM 20-410-21 OPM 20-803-9 OPM 20-705-5 OPM 20-520-10 OPM 20-801-19 Advice to Applicants of Psychiatric Screening Procurement Contacts with Employees of Other Government Organizations Control of the Charge-Out and Loan of Official Personnel Folders Termination of Employees for Security Reasons During Probationary Period Procedure for Requesting Official Personnel Folders and Leave Records From Federal Agencies Routing and Control of Official Personnel Actions h. OPM 20-605-8 Pay Administration - Basic Compensation Schedules i. OPM 20-370-7 Initiation and Processing of Fitness Reports j. OPM 20-250-u Exemption from Ceiling for Staff Personnel Detailed to External Training k. OPM 20-150-3 Employee Conduct - Indebtedness of Agency Personnel 1. OPM 20-800-8 Review of Naval Personnel Files Approved For Release 2000 tl9/14 : ClA- , fj~ 0100060001-8 I 25X1A Approved Forq&elease 2000/ J cI - 6R000100060001-8 ONt1ULNnRL SECTION II. Program Plans for the Period 1 January 1957 Through 30 June 1957 A. It is expected that major Staff effort within the next six months will be directed to completion of regulations in draft but as yet not authorized for publication because of unresolved comments or considerations involving format. Many of these regulations will require careful analysis to determine whether they can be issued as a brief regulation, or as a handbook combined with a regulation, or withdrawn as an Agency issuance. B. Another project of significance included within the program of the Staff for the next reporting period will be to rescind or replace with new issuances certain old regulations still in effect but not contained in the regulatory system established by-. This project will entail the drafting of new regulations in the areas of personnel procurement, position classification, and grievance and complaints. It further involves addition to existing reg- ulations, and the completion of the revision of the employee's handbook. C. It is anticipated that the Staff will have a considerable amount of proposed legislation to review, analyze and comment upon during the next reporting period. In addition to legislation for the Agency, specifica,11y, it can be expected that other legislation affecting the Foreign Service, retirement, pay, medical benefits, insurance and allowances will come to the Staff for attention. D. It is hoped that increased attention can be given to evaluating and revising, when indicated, the procedures and operating plans within the Office of Personnel. The initiation of new procedures to facilitate implementation of changes of policy concerning rotation, assignment, promotion, personnel evaluation, etc., will be of considerable significance in the allocation of Staff effort. E. In addition to normal responsibilities of the Staff concerning support furnished the SSA/Personnel for the DD/P area, it is planned that a project will be undertaken during the next reporting period leading to the revision of Clandestine Services Instructions. A member of the Staff will be assigned to provide advice and assistance on this project. ~4 Approved For Release 2000/0 CIXV- 8OLO W%6 00060001-8 MIT 25X1A