OFFICE OF PESONNEL MONTHLY REPORT APRIL 1964

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200080016-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: October 27, 2000
• Sequence Number: 16
• Publication Date: April 1, 1964
• Content Type: PERRPT

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OFFICE OF PERSONNEL - MONTHLY REPORT
April 1964
I HIGHLIGHTS
Agency Br s On-Duty Strength In Line With Ceiling Despite a slight gain in
military personnel April, enough civilian emp oyees departed during the month
to bring the Agency's total on-duty strength down in line with the reduced per-
sonnel ceiling imposed last December. At the close of business 30 April, total
strength was within 2 of total ceiling allotments. And this downward trend in
on-duty strength will continue, of course, until the summer hiring season gets
all components cng although
under DCI's way. Office It and is DI)/S were interesting to within note ceiling. that on DD 30 S&T was April all.
under ceiling eiliin the
3 of its components carried surpluses. A number of DD/P components were over
strength but in most cases only slightly, the DD/P total excess being 72. DD/I's
overage of 21 was attributable primarily to excess strength in OCR and ORR.
Bu et Bureau Seeks To Hold The Line On Avera a Grades On 14 April the Bureau
of the Budget sent a letter to the head of each Department and Agency expressing
concern about the continuing rise in the average grade of Federal employees and
questioning the adequacy of present grade controls. A report was requested by
20 May from each Agency outlining steps already taken, and those contemplated,
to prevent average grades from creeping up, and particularly to hold the line on
grades GS-13 and above. BOB also solicited views on proposals to: impose numer-
ical limits on positions GS-13 and above; withhold funds to enforce grade stabili-
ty; and stretch out time intervals between promotions.
Boom Continues In UBLIC Insurance Response to the new UBLIC insurance program
continues to exceed all expectations. By 30 April, policy changes and 25X9
25X9 new applications had been processed raising the total UBLIC insurance in
force to almost $78 million! An additional 150 applications just received are
still in process.
II OTHER ACTIVITIES
1. RECRUITING
Recruitia Offices To Be Closed Last month's report disclosed plans to
tighten the organization an. MTTEF of the Personnel Recruitment Division.
These plans are now sufficiently advanced that their impact on field office
25X1A Wations can be determined. Notice has therefore gone to Logistics that only
field recruits offices will remain o n during FY '65 against a present
25X1 A total of= The office will be shifted to
25X1A6 about 1 July 196)+) and offices at the following locations will be closed:
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25X1 A6d JOT /P Screening Center The JOT/P Screening center in = 25X1A6d
continues to be a very active point. Since 1 February when the Center
open , has received 85 highly promising referrals from the recruiters
25X1A9arho cover the 11 Western states.
July 196. JOT Class The July JOT class appears well assured of its full
quota of 75 trainees including 2 "specials", one of whom is a physician from
the
Medical Staff. A rather sizeable number of "internal" candidates are now being
screened for the class and at least 15-25 will probably be selected. Perhaps
the most interesting comment that can be made about the new student group, how-
ever, is the prospect that it may contain the largest number of military JOT's
in any single class since the Program began in 1951 -- this coming at the same
time that military sponsorship is being sharply curtailed. The reason lies, of
course, in commitments made during 1962 and 1963 when 20 newly hired JOT's went
into service with the understanding that they would be returned to the Agency by
mid-1964 to pursue their formal JOT training.
ORR Gets Tem ra OK To Hire More Economists To forestall a prospective
shortage of economists during the latter half of FY '65, ORR has obtained special
authority to exceed its present personnel ceiling and bring on duty in July a
larger number of economists than it will have vacancies for at that time. This
temporary authority was granted in response to ORR's contention that new hires
among economists must be geared very closely to the academic year if CIA is to
get all the professionals it requires in this high-turnover category. The spe-
cial authority allows ORR to go 15 over ceiling in July so that during the brief
hiring season in early summer it can "stockpile" enough economists to carry it
through the rest of the fiscal year. However, by 30 June 1965, ORR must be "dawn
to ceiling", and it is hoped that by then the Recruitment Division will have
demonstrated the capability to supply economists throughout the year as it does
other types of professionals. In approving this special arrangement for FY 165
only, the Executive Director-Comptroller made it clear that ceiling allocations
are intended to set maximum on-duty strength limits, not average yearly employ-
ment controls.
Visit -CSC Official Mr. Robert F. Mello, Director of College Relations
and Recruitment at tie Civil Service Commission, and Chairman of the Interagency
Advisory Group Committee on College Relations and Recruitment, paid a short visit
to the Agency to meet with the Director and Deputy Director of Personnel and the
Chief of FRD. This was Mr. Mello's first such visit, although he has followed
very closely the developments in our recruitment program during the past few
years and has spoken favorably about it on a number of occasics.
Clerical Recruiting The resumption of clerical recruiting for the "pool"
(which was noted in last month's report) has brought a sharp increase in the
number of clerical applicants in process. At month's end there were 470, in-
cluding 229 stenographers and 176 typists. Clerical EOD's, however, are still
quite limited and stenographers and typists are being assigned as rapidly as they
complete full processing.
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2. PLACEMENT ACTIVITIES
"Underslott " Problems Being Studied During April a machine run was made
identifying all employees in the Agency assigned to T/O slots which are 4 or
more grades higher than the grade of the incumbent. The listing showed 157 em-
ployees in this situation, located by directorate as follows:
DCI - 3
DD/S - 17
DD/P - 40
DD/I - 63
DD/S&T - 34
This run is the first step toward refinement (and improvement) of present poli-
cies, and more particularly, practices, in the establishment of T/O's and in the
proper slotting of individuals.
Re ucests For Bio r hic Profiles Reach New Peak Operating components re-
quested a record number of Biographic Profiles during March to assist career
panels and boards in connection with rotation, promotion, and other personnel
management decisions. The Qualifications Analysis Branch supplied during the
month 1,410 such profiles, 749 of which were newly prepared for this purpose.
3. BENEFITS AND SERVICES
New In Credit Union Loans The Credit Union notched another all-time
record In April when loans made during the month topped the $1 million mark!
The exact total was $1,080,793?
Barbe sho For Head uarters Building Plans for the Recreation Association
to set up a barbershop in the headquarters building are nearing completion.
Space adequate for a 5-chair shop has been located in the basement, and three
barbershop managers in other Federal buildings have been invited to bid on our
installation -- the bidder to assume responsibility for equipping, staffing, and
managing the new shop, and also to share a percentage of gross receipts with the
Recreation Association. One manager has declined to bid; the other two have sub-
mitted bids. A proposal going forward to DD/S describes the two bids received
and recommends one of them. Before accepting a bid, however, we must have GSA's
approval for the Agency to contract with the Recreation Association to use the
space. (A letter seeking the requisite authority has been prepared and is await-
ing signature of the DD/S.) Once this approval is obtained, the General Counsel
will be asked to draw up the necessary contracts between CIA and the Association,
and between the Association and the concessionaire.
New O'icHours For Central P,rssin Branch The Central Processing Branch
has shifted its office hours forward a half hour to 0830-1700. The change was
made so that CPB's hours would coincide with those of Central Cover and the rest
of DD/P, and also because the last half hour in CPB, from 1700-1730, has heretofore
been one of substantial inactivity.
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Hospital Insurance Premiums To Go Up Proposed changes in CIA's Association
Benefit Plan have been approved y GEHA and by the Agency and submitted to the
Civil Service Commission for clearance. The proposed changes include:
(1) higher premium rates for the contract year beginning 1 November
1961., rates which the underwriter's claims experience indicates
will probably be necessary;
(2) new benefits which can be added to our program to enhance its
attractiveness to policyholders and offset, perhaps, some of the
reaction to higher premiums;
(3) provisions for an "administrative expense allowance", represent-
ing 1% of all premiums collected, to be used to pay a small
portion of the Agency's costs in administering the program. This
1% allowance would raise bi-weekly premium rates 8$ for high
option family plans and 3$ for single plans, but it would enable
the insurance program to pay'for at least 3 of its employees.
Air Travel Insurer Agrees To Refund Share Premiums An agreement has been
obtained rom the underwriter of air travel insurance to refund 2% of all
premiums we collect. This will amount to only a few hundred dollars a year, but
it is the first such refund that has been negotiated and could set a very useful
precedent.
Physical Exercise Room At Headquarters Discussions about a small "physical
fitness" facility at the headquarters building which have been going on for a
number of months have now reached the action stage. Suitable space has been
tentatively located in the headquarters basement area. BSD has been asked to:
verify the legal aspects of such a project from the General Counsel; devise ways
to finance it; and draw together specific plans for the equipment to be installed
in the facility.
Membership Drive For Recreation Association A proposal is being submitted
to the DDS outlining the form and content of an Agency-wide membership drive
for the Recreation Association.
1964 Savings Bond Cam i "Operation Security" -- the Agency's 1964 Savings
Bond Campaign -- will be conducted from 11-22 May. The opening gun in the campaign
is a "kick-off" rally of keymen in the Auditorium 6 May.
1. AWARDS
$500 Suggestion Award Presented In an impressive ceremony conducted by the
Director of Logistics 21 April, aGS-7 Supply Clerk received a $500 award for a
suggestion that led to annual savings of almost $30,000 in connection with supply
25X1 A6&hipments
III SPECIAL REPORT
The Special Report is being omitted this month.
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