STATEMENTS OF ACCOMPLISHMENTS OF THE PLANS AND REVIEW STAFF FOR FY-'66 AND ITS PLANS AND OBJECTIVES FOR FY-'67 AND FY-'68

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000200100019-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: December 4, 2000
• Sequence Number: 19
• Publication Date: July 14, 1966
• Content Type: MF

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THROUGH . Deputy Director of Personnel for Research and Planning
SUBJECT . Statements of Accomplishments of the Plans and Review Staff for
FY-'66 and its Plans and Objectives for FY-'67 and FY-'68
REFERENCE : Memo dtd 30 June 66 to PRS fr ExO-D/Pers, same subject
1. GENERAL
a. In July 1965, the professional staff of the Plans and Review Staff
was depleted by transfers and reassignments. This situation persisted through-
out the first quarter, FY-'66, after which a modest rebuilding effort took
place with the naming of a Chief on 20 September 1965.
b. During this fiscal year, an abrupt change in direction in Agency per-
sonnel administration and management occurred. In FY-'64 and '65, the Office
of Personnel was heavily engaged in various manpower problems resulting from
reduced personnel ceiling, average grade and average salary restrictions.
During FY-'66, the problem shifted suddenly and unexpectedly to the opposite
direction and became one of ceiling increases, manpower shortages and increased
recruitment effort throughout the Agency. The result was an almost classical
accordion effect whereby a retrenched staff was faced with an expanding re-
quirement, particularly in the planning and forecasting areas so that support
offices dealing with personnel would have some guide in gearing up their efforts
to meet the new and undefined situation.
2. RECORD OF ACCOMPLISHI NTS
a. Personnel Planning - The most important, single accomplishment during
FY-'66 was the development of a 'modus operandi' for personnel planning and
forecasting. Building on the basic foundation developed by previous efforts
of PRS and in conjunction with PPB and SPA-DDS, a series of personnel fore-
casts were instituted and coordinated with the PEB budget and program planning
cycle. These forecasts established an official estimate to be used by the
support offices in their workload planning and as a guide to the scope and pace
of the recruitment effort required to replace losses and reach planned employ-
ment levels. This accomplishment also made it possible to integrate the Office
of Personnel budget planning with the Agency manpower planning as determined
by the program authorities.
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14 July 1966
 25X1A
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SUBJECT: Statement of Accomplishments of the Plans and Review Staff for
FY-'66 and its Plans and Objectives for FY-'67 and FY-'68
c. Liaison - Liaison arrangements were re-established with the Policy
Planning Staff of the Director General of the Foreign Service and with the
appropriate staff elements in the CSC. As a result, it was possible to se-
cure, during the year, current information and positions of the State Depart-
ment on topics such as home leave limitations, rotation of hardship posts,
interchange agreement with the CSC, and Agency access to the Foreign Service
Officers' examining and selection process. In the case of the CSC, informa-
tion was secured on their progress in the development of Inter-Agency Boards
throughout the United States designed to accomplish the examining function
for the competitive service and to furnish the public a one-stop Federal
employment service and a recommendation prepared on Agency participation.
Answers were prepared (with the cooperation of OCS,/DDS&T and other appropriate
components) to the CSC questionnaire on extra shift operation of computers in
November 1965. Ad hoc arrangements were made with the Bureau of Naval Per-
sonnel to secure lists of photo-intelligence naval personnel being separated,
and a mechanism for referral of prospects by the Special Security Detachment,
Department of the Army was also established.
d. Special Studies were undertaken in the area of Overseas Experience
of DDI Personnel involving interchange with the DDP and in the Recording of
Overseas Time of Agency employees. Quarterly Studies in the area of Minority
Group Employment and the Status of Women were maintained. Progress of Career
Trainees in the Agency was charted and a 10-year forecast of personnel ob-
taining eligibility under the various retirement programs was produced.
e. ADP - The detail of two professional officers to the Support Systems
Group, as recommended by the Records Task Force, was continued throughout
the year. This arrangement will, undoubtedly, persist throughout the FY-'67
period. A detailed study of management control information for computer
application was developed. The personnel planning effort also involved the
machine application of experience factors for attrition, reassignment, and
promotion, which were incorporated into and formed the basis for the personnel
forecast.
f. Administration - As the year closed, the staff had been rebuilt to
the extent of assignment of a Chief and Deputy Chief who, with the one pro-
fessional statistician left from the retrenchment of FY-'65, were doing the
planning work. The Regulations function was being carried by one professional
officer who, unfortunately, was being transferred as the year closed, leaving
the staff without continuity in this area.
3. OBJECTIVES FOR FY-1967 and 1968
a. Major emphasis will continue to be placed on the development of the
personnel planning and forecasting system. The individual component plans,
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SUBJECT: Statement of Accomplishments of the Plans and Review Staff for
FY-'66 and its Plans and Objectives for FY-167 and FY-'68
which represent the underpinning for the general long-range forecasts,
must be worked out if we are to anticipate program changes and take into
consideration internal shifts and changes in the offices and divisions
resulting from transfers, separations and promotions. These plans, which
are based on organizational components, must be translated into Career
Service terms. There are about 12. component plans to be developed and kept
current. The Personnel Forecasts Report must be issued on a quarterly basis
to reflect current developments and permit progress to be charted against
plans. Thus, it does not appear that the staff will be able to emerge from
the planning aspects of its responsibilities during these fiscal years.
Therefore, the review of policies and regulations will be maintained on a
low key basis -- sufficient to keep abreast of the day-to-day workload
without initiating special studies and reviews.
b. Administratively, it is hoped that minimum staffing can be accom-
plished during FY-167. If we can develop three teams consisting of a pro-
fessional and a research assistant who, hopefully, can carry the planning
workload for DD/S&T, DDI and DDS, respectively, then the Chief and Deputy
Chief can share the DDP coverage. The balance of the present staff will
be fully employed in staying ahead of the flow of the special studies, policy
and regulation review, and other miscellaneous assignments which represent
the daily grist.
25X1A9a
Chief,`'Plans and Review Staff
Office of Personnel
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