REPORT OF THE WORKING GROUP ON ROTATION

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80-01826R000400040049-5
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
10
Document Creation Date: 
November 11, 2016
Document Release Date: 
September 21, 1998
Sequence Number: 
49
Case Number: 
Publication Date: 
January 30, 1952
Content Type: 
REPORT
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PDF icon CIA-RDP80-01826R000400040049-5.pdf413.34 KB
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Approved For Rele + 1999/09/22 : CIA-RDP80-01826R0004 040049-5 CENTRAL INTELL IGENCE AGE1'1CY G , m SERVICE CGMI1ITTEG l sport o_t the _W2Xh&Z-GZMM -On R0TATI0N 3o imawry 1952 Approved For Release 1999/09/22 : CIA-RDP80-01826R00 400040049-5 Approved For Relegt 1999/09/22 : CIA-RDP80-01826R0004 040049-5 25X1A6a REPORT OF THE WORKING GROUP ON ROTATION 1? PROBLEM' To recommend to the Career Service Committee a policy regarding intra?Office rotations.inter-Office rotation and extra-CIA rotation; to recommend policies and procedures re ardin rotation between overt and covert offices and verseas duty; to recommend the degree to which the sever types of rotation should be centralized or decentralized within CIA; to recommend procedures by which the several types of rotation should be administered, scheduled and controlled in order to advance the development of the individual and contribute the greatest benefit to CIA and to its component offices CO t~`fT L' Approved For Release 1999/09/22 - RDP80-01826R000400040049-5 11.826R00044QO40049-5 Approved For ReleAwO 1999/09/22 : CIA-RDP80j CO QTTAL 11o DEFINITIONS The process of systematic designation and redesignation of an individual to various kinds of duty and training for the purpose of improving his capacity to serve the Agencyo 2. Transfer The process of removing an individual from the rolls of one office and his concurrent addition to the rolls of another Officso This process is independent of the process of rotation though it may be a consequence thereofo 3. Exchange The process of rotating an individual by placing him temporarily under theoperationaal control of another office in return for another individual similarly attached. 4o Loan The process of rotating an individual by placing him temporarily under the operational control of another office without reciprocitys.or of attaching him temporarily to an activity not a part of CIA. 5o Sponsoring Office The administrative unit of CIA on whose rolls the rotatee is carried and under whose administrative control the rotates remains irrespective of where attached* 6.o Receiving Office The administrative unit to which the rotates is attached and under whose operational control the rotatee remains until he is returned to the Sponsoring Office. Approved For Release 1999/09/22 : CIA-RDP80-01826R000400040049-5 Approved For Relea l999/09/L"? ~0-91826R0004AP40049-5 III, OBJECTIV1S OF ROTATION 10 For the Agency (a) A more effective and more economical utilization of the Agencyca manpower, (b) A method of improving the selection and broadening the experience of individuals to serve in key positions, (c) The cultivation of an esprit de corps based primarily on the reward for merit principle,. 20 For the Individual (a) Assisting him to do his present job more effectively by: (1) Increasing his knowledge in his field,. (2) Providing him with new skills, techniques and methods of performance, (3) Improving his ability to plan his work and to direct and supervise others in its (Ii)'Increasing his understanding of the necessary rulationshaps of his job to those of collateral and higher echelons of the Agency. (b) Preparing him to undertake jobs of increasingly greater responsibility commensurate with his growth potential by: (1) Broadening his understanding of the objectives of the Agency and its missions (2) Intensifying the development of his planning.. managerial and supervisory skills, (c) Providing him more opportunity to find the field in which he does best, (d) Removing him from a "rut's Approved For Release 1999/09/22 : CIA-RDP80-01826R000400040049-5 Approved For ReleasV11 99/09/22 : CIA-RDP80-01826R000400040049-5 IV, STATEMENT OF PRINCIP SS ^:OURNING ROTATION 1. Personr-el Covered In general? any individual who has been in the employ or, the Agency for a period of not less than two years is eligitle for rotation, 2 Positions covered Any position within the control of the Agency to which the assignment of personnel will serve the objectives of rotation is regarded as covered by these principles. These include executives operational, intelligence, administrative and training positions, either in the field or at headquarters, within the Agency or with other public or private agencies or institutmonso 3a Job Groups Covered The classes of individuals croverod are inclusive rather than exclusiveo The professional or technical activity of a given class of individuals may, by its natures limit the job type groups to which members,'of such a class will rotated 6 Normal Duration of Tour of Duty iAAIIr~i~O~YM Each individual rotation period may vary but will not be less than six months, and will probably average between 18 and 214 monthso Thus a training assignment at the National War College will run some 10 months while an assignment to a field position overseas may well run 214 m 30 monthso 5o De e.- of CoMulsioo to Rotate, As a matter of principle, acceptance of a rotation assignment is compulsory only for members of the Development Program. Any individual or sponsoring office, or receiving offices may, however, show cause why a rotation assignment shall be carried outo The ruling of the reviewing authority (the CIA Career Service Board) in such cases shall be final. 6. Administrative Control The rotates will remain on the rolls of the sponsoring office and under its administrative control for promotion and transfer, purposed Approved For Release 1999/09/22 : CIA-RDP80-01826R000400040049-5 Approved For Relei 1999/09/22:CIA-RDP86R000040049-5 7, O rae tional Control The rotatee will be undLr the operational control of the receiving office for the duration of ' his tour of duty. with that offices during which period evaluation reports will be prepared by the receiving office. So Effect of Grade Differential between Jobs from and to Which an Tv u is tiotafeZl. Assignments given to individuals being rotated shall be gemerally commensurate with their abilities keeping in mind the purpose of making the specific assigrmiento "Open" slots will be allocated to offices to maintain flexibility in negotiating rotations 9, Changes in Grade Promotions and other changes in grade shall remain under the control of the sponsoring office, The eligibility of the individual for promotion shall not be prejuiiced or overlooked by reason of his status as a rotatee - 10,, Duration of Rotational Pattern It is premature at this chi~-eemindividua]. is sub~echgto~ duration in. years during period the rotation policies, or to attempt to prescribe an aZibitrary age limit after which, rotation policies will not be appliedo 11o Settlerent of Disputes: Divergence of views between offices or between an individual and his Lt f4ce7Career service Board which cannot be satisfactorily resolved between the parties shall be referred in the first instance to the secretariat which will rcviel4 the case and forward its recommendation to the concerned /'pff1 Car-sr Service Board (s)o In the event the recommendation Career Service Board forefirull disposition be referred t to 12. Policy Governing Rotation within an Office, Intra-Office rotation policy shall be set by the ffic7 Career Service Board within the frame work of policies prescribed by the CIA Career Service Boards 13- Policy Governing Rotation between Offices Within. the framework of policies prescribed by the CIA Career Service Board mater-office rotation will be based largely on a series of bilateral agreements between offices which agreements will set forth in each case the person being rotated, the expected duration of his assignment and any other pertinent factso Approved For Release 1999/09/22 : CIA-R[?P80-01826R000400040049-5 ~gDi~77risFY Approved For Relea x+1999/09/22: CIA-RDP80-01826R0004Q, 40049-5 T'IAAT; V. OUT`LINi PROCEDURE 1. CIA er. Sew Board (a) Composition Deputy Director of Central Intelligence, Chairman Deputy Director/Plans Deputy Director/Intelligence Deputy Director/Administration Assistant Director (Personnel) in his capacity as head of the Secretariat and the Director of Training in his capacity as deputy head of the Secretariat will be non-voting Members of this Board. (b) FunottI ms (1) Oversee the CIA Rotation Program. (2) Arbitrate Office Board impasses. (3) Endorse or reject Office Board rotation recommendations. (4) Quarterly make final, binding decision on rotation appointments. (5) Levy requirer.:ents on Office Board for rotatees to prepare then to fill key Agency positions. 2. Office Caren Service Bo (a) Comvosition Assistant Director (or Staff Chief), or his Deputy, and at least two members of his Office designated by him. (b) Functions (1) Sponsor, develop, and execute an intra-office rotation system.and report on it periodically to the CIA Board via the Secretariat. (2) Sponsor, develop, and execute an extra-office rotation system. (3) Submit rotation recommendations for extra-office appoint- rent to the Secretariat in accord with Annex "A". -6- Approved For Release 1999/09/22, CIAc-RDP80-01826R000400040049-5 Approved For ReleaVAA999/09/22: CIA-RDP80-01826R0004 O 40049-5 TI 3. (4) Review circular announcement of recommendations and negotiate with other Office Boards to effect agreement on rotation appointments. (5) Interview if necessary prospective rotatees. (6) Report concurrence or rejection to the Secretariat. (7) Execute the decisions of the CIA Board. (8) Submit semi-annual evaluation report on each rotation appointee fro+ another Board; recommend promot1on, cancellation or continuance of appointment. (9) Ensure that the rotates is not overlooked for warranted promotion. (10) Ensure that work of rotatees received is productive and commensurate with the purpose of the appointment. Secretariat o, the CIA C M1 Service Board (a) C-ommy "ton As appropriate to its task. The Assistant Director (Personnel) will be head of the Secretariat. The deputy head will be the Director of Training. (b). F< ctio (1) Perforrs all administrative functions for the CIA Career Service Board. These includes b. The maintenance of master files on a current basis of all rotation nominations and appointments. The allocation of rotation appointment slots to Office Boards. The submission of unresolved inter-office Board problems to the CIA Board for decision. (2) Rotation Recommendations . Assist Office Boards in formulating rotation recommendations. Approved For Release 1999/09/2 6R000400040049-5 Approved For Relea 999/09/22 : CIA-RDP80-01826R0004Q 40049-5 -eeIdi+`IDE b. Verify qualifications submitted with each recommendation. g. Issue circular announcement to Office Boards listing approved rotation nominations. (The list will contain full data on the individual plus the rotation appointment recommendation of the sponsoring Board.) d. Transmit recommendations to CIA Board for approval, and prepare agenda for its meetings. (c) flotation jZL Rc; (1) The exchange procedure authorizes Office Boards to recomniaend the "swapping" of rotation approved candidates. This will be used when-the two positions in question are of corresponding responsibility. Respective-grades of the posi- tion or incumbents need not be exactly the some. (2) The sponsoring Office Board will pay the rotatee from home office funds at his home office grade. (3) The receiving Office Board will outline to the rotatee the responsibilities of the new position. (4) bochange appointments will last for a minimim period of six months. (5) Rotatees will be under the operational control supervision of the receiving Office Board. (d) Rotation (1) The Loan Procedure authorizes Office Boards to recor end the terporary assignment of rotation approved candidates to another Office or to outside activities for the purpose of broadening an individual's knowledge of his field. (2) The sponsoring Office Board will pay the appointee from home office funds at his home office grade. Rotation slots, allocated by quota outlined in Annex "A; will be available to each Office Board. These slots will be allotted by the CIA Board and will be "open" positions to aceornmodate any grade. ..a_ Approved For Release 1999/09/22 : CIA-RDP80-01826R000400040049-5 Approved For Releas 99/09/22: CIA-RDP80-01826R0004000 0049-5 (3) The receiving Office 'Board, will outline to the appointee the responsibilities of his new assignment. The appointee is "on loan" to the receiving Office and will therefore not tie up authorized T/O positions. He will be assigned to a logical unit in the receiving Office's organizational structure. (4) Loan appointments will ]a st for a minimum period of six months. (5) Appointees. will be under the operational control of the receiving Office Board. Approved For Release 1999/09/22 : CIA-RDP80-01826R000400040049-5