PERSONNEL EVALUATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000400050001-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 9, 2016
• Document Release Date: September 5, 2000
• Sequence Number: 1
• Publication Date: August 1, 1952
• Content Type: REGULATION

Security Information
SUBJECT: Pt rsOnnel J. vale atiol.1
1 1ugust 1)52
:1... 7?uz:xac G
spon-
Ticis Notice ?)rov";ides {;L13_c"~:llico (:ll1d outlines de'c .,i.tc)d re
sib1.litioI'll for 'pc'Y`SO1111C'_~. C'"V#l.hlc.t''.OII.
2. Dcf initi0]'l of Peri?oi n :1. VJ,'.lu 1:1.0:1
t01
Ct)t t 1107 u t~lt L pC'1"Y i O1 t t)lii7J CL rt'd an(l JUd1C1.OUu a ra1,J 11.
or tie 1 ri ull:l.l,:lce: and c.11) l'D1.litjQu o.l. e~a+~c i in.dividu ~.1 for wPo::l
t?ll t :5p o i `:_C)1.(.) . `[t %J.S evaluation is ill te21'1 S Of
u 1 +ll: Cj Lc
he 7.s i
the r 'nc , is lLl1yC11'G 1?")~aitio~ ul1.A his
E?gL(~.rc~lellt~:~ of t~,dyt~7du (L
_*+.th Lh 0:f'ficer, wit:: responsibility
for administrative activities connected with the pe sonnet
evalur.ti n nro G cri1 2'h Ev,, l i s 't'!.on i Off i.cc. L -,'r ill iaitLte
t 'Ci6 1 orrl 3 Y.
1.5 by enter. g the :i dc. 1tifying data -',.r
Items 1 through 6 on the form ^n.:7. fort?tr~.rciiYY it i rl dt 1i c .te.
to the appropriate supf r visor. Spc.c .al reports may be initia.terl
either bar the Personnel. Office or by' thi: Office . concc rile d.
inass_i.gnacr:t reports wi_Ll be initiated by the Office o
cc. nc~: ~rn,.d
Th., supervisor iri:l_l furnish th .form in duplicate to the
~.ndiv_.Li11a1i concerned wh will cor~-r,lete Items through 1.0. At
the time the supervisor tra 'si:situ the form. to the individual,
he will offer his, assistance and coop[:ration.
R:L STEICTRT)
Security In.formatior.?
Approved For Release 2001/07/31 - 80-01826R000400050001-6
 Approved For Release 2001/07/31. 1826R000400050001-6
RRSTEICT.i'ED
Security Inform ati_on
C. The supervisor will conp:_ete Items 1.1 through 18 and
will exercise cons:r..i]c::r,,_A ;)Ll(l. '.i`s.icnt L.n `.a,pp.mais:Lng the adequacy
of the work perf ormeed, the of the individual
for his position and his t crtenti:+.;Litic:s or s: r?vice
to the Agency. Upon comp Ietion of the vr:l lu:stio:!.r, he Will
forward the form to the appropriate reviewing offi,c_,ial.
d. Item 1'1 of the form ,provides nears for forma7_ism
warn i.ags to indi :i.du J.?.:> corker. n.i.ng %neff ect:Lve ? nrrf clrrti-`.i.nC;C
If it is the supervisor's considered opinion that the in-
d:L.V3d'lla_'s work contribution has been sufficiently 7210:.'-1 fu?c"tive
to reciui re adverse ac ti on7, he will attach to each o?' the
copies of the Personne:l..Eval_uat:Lon R.;eport, a copy of l, wariiijig
lneniorandurr, If the super -r:isor has not already given the
individual such a riemor1n..'L~ m, ;ia v ll pre pare; one at the time
the heport is made. Warning merlox_ nda will, b(3 coo:rdinaated.
with the Personnel. Office: be-L"' ore they Due, `. i. rc r:l to (I -
individual. Vlnen attached to .Personnel Evaluation. il;c ) orts,
they will serve to alert tiicr Personnel Office and. appropriate
Career & rvice Boards to s1.-till it:Lonc r.eauiri.-,n- spec_i,:.1 attention.
e. The reviewing official will discuss the report with
the supervisor in order to tira::,l s the results of the et-al.uatlon
and to determine whether ac:.ci_Ltional action should be recommended
to improve or bettor util_i~;c? the individual's:; The
revi_ wi n off i ci-al also ol,.ould discuss with the :`_nmtc,u
irvto
supervisor any :r'G'cor!7pi.C.`:rld l u I.QT.l Td'iiich would assist t't`?e: ti uservi,sor
in carrying out his rE so1C:noibi1itl_os in the perso2ii!i`.i, c valuation
process and in taking nY'p_- a cpri t:.~ ~ct:i..orl. b4:ii_e,w on the oJaluat:i.c..r..
Upon the conclusion of his review and aft:r disc .is io,z. with the
super visor, the .repviewing off i_c:ia:} sign the form in
duplicate end will forty rd both conies to the su perv_i_sor.
8. The Interview
a. Within one week after 'a Personnel FJval-mit,ion Report has
been. reviewed by the rc ~:~wi. g off :i ccial:, or as soon thereafter
as . Practicable tnc sune:xv1soi.' wil.1 iatervi i tl-lc: individual
concerned to apprise h .m of the c:v,- l.uation and to use the Report
as a basis for constructive, CILSC' s ;1.01':1. and planning.
b. The interview \,'i tl l uv,,: an important .influence on the
relationship between the supervisor and t c. individu.aal. Therefore,
the supervisor should adapt trl.s ,.: p-3Jrouch specifically to each
individual and plan the content and. se ?.u:nce of the discussion
accord.-In to the personal rclat:lorl.ship existing be:ttr._c them.
RESTEICCT ,D
Security
Approved For Release 2001/07/31 1 0" W-088 @11 26R000400050001-6
 Approved For Rel a 2001/07/37- CIA-RDP80-01826ROO OO50001-6
RESTRICTED
Security Inlorination
c. During to :i.nte ?vi Fr, the s ipei,visor will discuss each
item of the Report. Ho should enccr;Lirri c tile:, individual to discuss
of his duties - and ., c:uliuclsi'ail.itic s :in order to
his understanding
resolve any nt:i"i nctc c< 1 di 1 of 'ri' at is expected of him. He should
express recognition of strcnigtiis and work
ach.ievcments. Discussion_ of cp r . "ic shortcomings r;hoiild be
coupled with constructive suggc's rions of means by which
in-
dividual can im rove himself with ass i.stance throLughh sup'?ervi.si.on,
rotation and trainin . In this conection, he should c ncoul kge
the individual to analyze any workp personal or of er situc.tionr :L
factors which ml ay have :affected h:iU raerf'orrn.ance. ?'3clforc c:losin
the interview, the supervisor should summarize the results of the
discussion emphasizing thce course of mutual action. vhich has been
developed to advance the individua~_'s effectiveness Wit i the Agency.
9. Routing of RQ posts
1. Up01:1 completion of the di ;c-1;ss i on with the Lndividl.ial,
the stipor eisor will both copi.'es of the Report and submit
them to th:; T valuations Of':fic r. `Se wi:'_I retain the duplicate
copy and forward the original to the Personnel. Division, overt or
covert, vithin thirty days of tY_c. , ' Ct~?Ao.. d to (tY last date covered
.
by the -ti aluation that trial. p,.riod Reports will be
.silbLi,'_tted within f i.i tc en day,,, of the due daat .. The duplicate e(:)py,
w ich is retained by the T"-v4 ?..uat.L ~ F id I c:roonnc l
Pe.rco iiel En :LUat:~oncports or :. n.d.ivi.dc`c'h-,, who are serving
in the field will. be prep,.r( d. 41c',-,4,:; iltt d :.n c;cnior~r r~.cc with the
i
principles of th:i.,> Notice. Y ocx Yiuies adapting this Notice to fi:sid.
s:i.tuations w1..11 he ectaY~i-:i.she ;. I~ ou h. appuiopr.!.atc f: eld instructions.
FOR TEE DIRECTOR OF CEITRiL INTELLIGENCE:
L. :i. WHITE
Acting Deputy Director
1.
(i~.drn:ir~.:is ~x?cLtior~)
DISTRIBUTION NO. 4
Attachments: Flow Chart
E' rNan.r~.rl Evallx').tion Report
RESTRICT EM
Security Infox?n :.ti.c rr.
Approved For Release 2001/07/31 : CIA-RDP80-01826R00040005000'I 'v