SUPERVISORY PERFORMANCE IN MATTERS OF EMPLOYEE PERFORMANCE AND BEHAVIOR

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000400080047-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: June 16, 1998
• Sequence Number: 47
• Publication Date: March 18, 1964
• Content Type: REGULATION

Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
MISSING PAGE
ORIGINAL DOCUMENT MISSING PAGE(S):
6
17-
1
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
 11cly L,- I- I N I I M L.
A
Ot-
18 March 1964
Approved For Release 2001/08/01 : CIA-RDP80-01826RW00080047-3
KUCLI
SUBJECT: Supervisory Performance in Matters of Employee Performance
1. Deputy Chief, KUBARK has recently expressed concern over the
failure of supervisors at all levels to take reasonable corrective action
in cases where the personal conduct or job performance of an employee is
so deficient that his suitability for continued employment is questionable.
He stated that this deficiency is rarely a spontaneous or an i"solate.d affair
and that an investigation usually reveals a gradual deterioration in moral
fiber and/or performance has taken place. He went on to deplore the actions
of those supervisors who quietly tolerate or even conceal these serious defects
in an employee through a misguided sense of compassion or friendship.
2. To protect the vital interests of KUBARK and ODYOKESeDeputy hthief,
KUBARK directed the Chief of Personnel to investigate any
the attention of the latter involving an employee's suitability for continued
employment. Failure of a supervisor to meet his responsibilities in such a
case are to be included in the Chief of Personnel's report together with his
recommendations to the Deputy Chief, KUBARK.
3. KUCLUB area chiefs are requested to continue to impress all super-
visors with the necessity for vigilance in these areas of concern. Prompt
detection of an incipient case and implementation of remedial action to
guide, criticize, or discipline the offender often will ameliorate the situ-
ation. I believe that KUCLUB's record in this field is good, but I urge that
there be no relaxation of our efforts. Careful documentation of each case
Is essential as is the discreet and equitable handling of each situation
w'iich may arise. Above all, be prompt in referring to me any instance of
a deficiency which falls under the categories indicated by Deputy Chief,
KUBARK, and do so before the situation rbated--furtt,,e
25X1A9a
Distribution: A
2
Group 1
excluded from automatic
downgrading and
declassification
DOC REV DATE BY r- it. 1-T-1 A I
TYPE
0RIo o P QFl _ 2 WWI 11 11--OL-11i I I/
ORIG ASS PAOPVI
8
ease CIA-RDP80-01826R000400080047-3
'
JUST N X`6 REV .__ AUTH. inn 4
25X1A6a
 Approved For Re. a se 2001/08/01 : CIA-RDP80-01826RWO 00080047-3
16 July 1964
KUCLUB Order No. 15-64
RESCINDED: KUCLUB Order No. 3-60
Sect ion
I. General
II. Purpose
III. Organization and Responsibilities
A. Chief, KUCLUB
B. The Career Service Board
C. KUCLUB Personnel Panels
D. The Executive Coordinator
E. Chief, Administration
F. Career Management Officer
G. Chiefs of KUCLUB Areas
H. KUCLUB Headquarters Staff Chiefs
I. Chief of Operations
IV. Jurisdiction of KUCLUB Panels
V. Procedures
VI. Exceptions
Page
GROUP 1
excluded from automatic
downgrading and
declassification
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
 Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
THE KUCLUB CAREER SERVICE
This order prescribes the purpose, organization and responsibilities for
administering the career service program within KUCLUB. The Chief, KUCLUB is the
head of the KUCLUB Career Service. He is assisted in its administration by the
officers mentioned herein.
II. Purpose
The KUCLUB Career Service program has been established to provide, develop,
and maintain specially qualified personnel who agree to perform, on a career basis,
the missions and functions of KUCLUB. This group of career personnel is dedicated
to KUCLUB service under circumstances which develop from the requirements placed on
KUCLUB. The career development and personal circumstances of the KUCLUB careerist
will be considered, consistent with the needs of the service, in each action taken
under the provisions of this order and related issuances. This program also has as
its purpose the selection of the best qualified personnel for advancement based upon
the competitive evaluation of all personnel in each specialized competitive grouping.
III. Organization and Responsibilities
A. Chief, KUCLUB
The head of the Career Service will prescribe the organization,
composition, and the personnel procurement, assignment and promotion
policies of the KUCLUB Career Service. He will appoint the officers
who will serve as panel heads and in other key positions of the Career
Service administration. Chief, KUCLUB will directly control the assign-
ment of KUCLUB (SC career designation) personnel of grade GS-16 and
above, and he will recommend to Chief, -promotions and other 25X1A2d1
actions concerning personnel at these grade levels.
B. The Career Service Board
The KUCLUB Career Service Board will advise the Head of the Career
Service on KUCLUB career matters. This board will have as its voting
members the heads of each KUCLUB personnel panel as described below.
The Deputy Chief, KUCLUB will serve as chairman of the Board and will
cas+ a tie-breaking vote when necessary. The Executive Coordinator
(see below) will serve as Executive Secretary of the Board. The Board
will be a policy recommending body on KUCLUB career service matters.
It should take action on inter-panel matters which are referred to the
Board for resolution, and it will recommend candidates for senior courses
such as the Armed Forces Staff College and Mid-Career Course.
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
 Approved For Release 2001/08/01 : CIA-RDP80-01826ROOW080047-3
C. KUCLUB Personnel Panels
(1) Personnel who are in the KUCLUB Career Service will be
assigned to one of the KUCLUB Personnel Panels established by Chief,
KUCLUB. Each panel will have cognizance over a group of related
KUCLUB positions and the personnel assigned to those positions. Each
position assigned to a panel will carry a literal symbol on adminis-
trative records to identify it with its cognizant panel (e.g., Technical
Panel positions will bear the symbol SCN to indicate their KUCLUB
Engineering relationship). An individual assigned to a position for
a tour of duty is under the cognizance of the panel controlling that
position, except in certain special circumstances approved by Chief,
KUCLUB. When personnel below grade GS-14 occupy Panel 0 positions,
they nevertheless remain under the cognizance of their present panel.
(2) Each panel head will appoint the number of panel members he
desires to assist him with his panel duties. Each panel member must
be in grade GS-13 or higher and must be at least two grades higher than
the personnel considered by the panel. Panel heads will keep the Executive
Coordinator apprised of these appointments. The Coordinator will publish
the panels' membership annually.
(3) Each panel may appoint any number of working groups to assist
the panels with its duties such as preparing competitive evaluations and
recommending assignments of personnel. Each member of a working group
must be at least in grade GS-l2 and must be two grades higher than the
personnel considered by the group. The product of the working groups
will be consolidated by the parent panel.
D. The Executive Coordinator
Normally, the KUCLUB Executive Officer will serve as Executive
Coordinator of the KUCLUB panels and as Executive Secretary of the
KUCLUB Career Service Board. He is responsible to the Chief, KUCLUB
for the administration of the provisions of this order. He shall be
responsible for assisting in the proper grouping of related positions
in panels and when requested shall arbitrate transfers of positions and
personnel from one panel to another or refer the matter to the Board if
necessary. He shall ensure that approved competitive rating standards
are provided. The Executive Coordinator shall continually review the
state of the KUCLUB Career Service and shall recommend necessary new
procedures, statistical reviews, career management methods, and related
actions which may be required in the best interests of the service. The
Executive Coordinator normally will not participate in the routine
deliberations of each panel, but he will be prepared to assist and
advise the panels on career service matters as required.
2
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
 Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
E. Chief, Administration Staff
Chief, Administration Staff is responsible for:
(1) Providing the necessary personnel management data and
administrative support to the KUCLUB panels.
(2) Processing the recommended assignment and promotion
actions originated in each KUCLUB element concerned for personnel
who are assigned to KUCLUB but carry other than an SC career designation.
F. The Career Management Officer
The Career Management Officer is responsible for providing and/or
developing statistical information on KUCLUB personnel, available slots,
assignments, promotional headroom and related matters. The CMO will
provide information available in personnel files which may affect the
actions being taken by the panels and will serve as the principal
assistant to the Executive Coordinator in handling the detailed
administrative duties associated with the KUCLUB career system.
G. Chiefs of KUCLUB Areas
Chiefs of KUCLUB Areas will evaluate annually as required all
personnel who have been assigned to their respective areas for at
least six months. Area Chiefs will indicate to headquarters for
headquarters' action those individuals who have been in their areas
for less than six months' time. Area Chiefs will recommend advance-
ments, step increases, honor awards and reassignments as appropriate.
H. KUCLUB Headquarters Staff Chiefs
In general the functions of the headquarters staff chiefs are
synonymous with those of the panels'heads because the appropriate
staff chief will usually serve as the panel head. Where this is not
the case, the staff chief concerned must be represented on the formal
panel whenever the panel acts upon matters concerning his category of
personnel.
I. Chief of Operations
The Chief of Operations must concur in any action concerning
personnel assigned to a field position. Normally, the Chief of
Operations will delegate this responsibility to the chiefs of the
KUCLUB operational divisions concerned.
3
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
 Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
IV. Jurisdiction of the KUCLUB Panels
As presently constituted, the KUCLUB Career Service includes the following
panels with cognizance over the personnel indicated:
Panel Title Abbreviated Title Records Symbol Cognizance
Administrative Panel A
All personnel through GS-13
assigned to administrative,
clerical, and records
management positions
Operational Panel T
Senior Officers Panel 0
Signal Centers Panel C
Special Programs Panel P
Technical Panel N
V. Procedures:
All personnel through GS-13
assigned to communications
security positions.
All communications special-
ists through GS-13 and
communications technicians
(Radio) assigned to opera-
tional, telecommunications,
radio station operating and
training positions.
All KUCLUB personnel in
grade GS-l4 and above,
regardless of assignment.
All personnel through GS-13
assigned to Signal Center
positions.
All personnel through GS-13
assigned to Special Programs
positions.
All personnel through GS-13
assigned to engineering,
engineering technician and
supply positions,
Detailed administrative and operating procedures will be published as a separate
issuance for the information and guidance of all KUCLUB personnel concerned with
career service matters.
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3
 Approved For Release,,&01/08/01 : CIA-RDP80-01826R000400,WO47-3
VI. Exceptions
Within the authority delegated to him by KUBARK regulations, Chief, KUCLUB,
as an operating official and head of a career service, may make exception to
procedures as outlined herein when unusual or unpredictable circumstances make
such an exception necessary. 25X1A2e
Distribution: AB3
Approved For Release 2001/08/01 : CIA-RDP80-01826R000400080047-3