SELECTION OF PERMANENT CAREER STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000500140012-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 9, 2016
• Document Release Date: November 21, 2000
• Sequence Number: 12
• Publication Date: November 9, 1953
• Content Type: REGULATION

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Second Draft
9 November 1953
SELECTION OF PERMANENT CAREER STAFF
1, GENERAL
25X1A
Career Employees,, as defined in CIA Regulation No, M shall be
selected for the Career Staff through:
a. Initial identification= recruitment and selection of individuals
on the basis of apparent. capability and suitability for provisional
appointment to the Career Staff,
b,, Planned instruction and development during which the employee has
an opportunity to demonstrate his capability and suitability for
retention in Agency employment and eventual permanent appointment
co Review at the end of a one-year,, trial-service period to determine
the desirability of the individualas continued employment with the
Central Intelligence Agency,,
d, Review at the end of a three-year provisional period to select in-
dividuals for permanent appointment to the Career Staff on the
basis of demonstrated capability and suitability,
2, SELECTION BOARD
A Selection Board shall be established which shall consist of eight
voting members and five alternate members, The Director of Central
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Intelligence shall appoint two voting merribers and on4s alternate ii-tarry er
from the organizations of the Deputy Director (Intelligence),q the
Deputy Director (Plans)., and the Deputy Director (Administration)
and' from the organizations of the Assistant Director (Comau.nicr tionn)
and the Director of Training, one voting member and one alternn- r member.
The Selection Board shall b : responsible to the CTh Career Sea iric onrt
and shill perforr;~ such functions as are hereinafter prescribed. he
Chairman of the Selection Board shall be appointed by the Director of
Cantral. Tntelligenceo The Assistant Director (Personnel) shall provide
the Selection Board with a full-time Executive Secretary and with Ouch
clerical and adnei.nistratirre personnel as are required by the Bol+.rd to
perfox ,i its functions.
3, PMII L OF EXM1INERS
a. A Panel of Examiners shall be established by the Dir;,--.tor of Central
Intelli ence or the recommendations of the Selection So: rd an ,-,.1
shall be composed of experienced men7b-:-rs of the Career Stra.ff (CS-L1&
and abov3) k
bo Numerical representation of each Career Component on the f'anei of
Ex a.miners shall be booed on the personnel strength of that co s`+p+.)nC.rlt
as or the beginning of each fiscal year and shall not excleed
half of one percent of such strength or one member., whichever is the
1 rger number. (NOTE: This f ormiala$ if applied at the present ti mis j
would result in the appointment of 63 member to the Panel of T xmnr-
iners)4
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c o Unless renewc,zd by reappointment, incrnbership on the Panel of
Exeininers shall terminate at the and of each fiscal year.
Members of the Panel of Exaa:ainers shall be chosen from lists
of nominees submitted by the several Office Career Service Boards
The number of such nominees shall big trice the number which will
be selected in accordance with 3b, above,
e, 1,xaraining Panels referred to below shall consist of three ?yoting
ExaTniners who shall represent Offices other than than having
career jurisdiction over the individual, and., in addition, a non-
voting member from the Selection Board's permanent secretariat
who will act as Chairs of the Panel. The membership of tho
Exarrilning Panels will be selected by the Executive Secretary of
the Selection Board from the Panel of Exarsiiners in a manner Which
will assure appropriate representation of the several Agency
corr pon :it's .
EVALUATION O TRIAL-.SERVICE EMPLOYEES
Three months prior to the completion. of his first :a: endar y? nr of
Agency errrploy:nent, each employee shall be evaluate + n " a
terms of the desirability of his continued employment z
a? A speci?l evaluation fora (Tab A) shall be completed by the
individual's immediate supervisor who hall recommend either
that the employee be retained in Agency employment for eventual
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consideration for membership in the permanent Career Staff or
that he be separated from CIA employment prior to the com-
pletion of his one-year trial-service period.
b. The supervisorts evaluation and recommendations shall be for-
warded to the Office Career Service Board having jurisdiction
over the individual?s career planning.
c. The Office Career Service Board shall review the supervisort3
recommendation in the light of all available information concerning
the employee and recommend either that (a) the employee be retained
in Agency employment for eventual consideration for membership in
the permanent Career Staff or (b) that he be separated from CIA
employment prior to the completion of his one-year trial-service
Period.
dd Recommendations of the Office Career Service Boards shall be for-
warded to the Executive Secretary of the Selection Board where
they shall be carefully screened for objectivity. All cases in
which separation of the individual is recommended and such other
'cases as warrant further review shall be referred by the Executive
Secretary for further review by an Examining Panel of the Panel
of Examiners. Remaining cases shall be forwarded to the Processing
and Records Division., Personnel Office for inclusion in the Official
Personnel Folder through the Placement and Utilization Division,
Personnel Office.
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e. Recommendations of Office Career Service Boards referred to an
examining Panel by the Executive Secretary shall be reviewed
in the light of all pertinent information concerning the employee.
Such information shall be furnished, as appropriates by the
Pel?s cnnel Office, Security Office, Medical Office, Office of
'raining, and Operating Offices. The .,xamintug Panel shall
?interview the employee and., when appropriate, his supervisor.
On the basis of this review, the Examining Panel shall recommend
to the Selection Board either that (a) the employee be retained
in Agency employment for eventual consideration for permanent
membership in the Career Staff or (b) that the employee be sepa-
rated from Agency employment prior to the expiration of his one-
year trial-service period*
fo hhen the recommendation of the Examining Panel is in disagreement
with that of the Office Career Service Board, this fact shall be
reported to the Office Board which shall either (a) accept the
Panel's recommendation, or (b) refer the case., within ten working
days of receipt of notification of disagreement, to the Selection
Board., whose decision in the case shall be subject only to the re-
view of the Deputy Director of Central Intelligence* If such review
is desired, a request therefor must be submitted within ten days
of the Selection Board's decision, by the Deputy Director
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(Intelligence),, Deputy Director (Plans), Deputy Director
(Administration), Assistant Director (Communications), or
Director of Training, as appropriate.
g. Upon final approval of a recommendation to separate an employee
from Agency employment, an appropriate Request for Personnel Action
shall be prepared by the Executive Secretary of the Selection Board
for the signature of the Head of the Component to which the individual
is assigned and transmitted to the Personnel Office for processing.
t'RATlOT OF P"?OVISICNAL P tIOD
a. The provisional period, during which the employee has an opportunity
to demonstrate his capability and suitability for permanent appoint-
ment to the Career Staff, shall commence as of the date of entrance
on duty with the Agency and shall continue for a period of three
calendar years.
b. The three-year provisional period prescribed by this Regulation as
a pre-requisite to consideration for permanent appointment to the
Career Staff shall in no way affect the rights and privile,,es of
Agency employees under the provisions of the Veterans Preference
Act of 191th, as amended.
6. APPLICATIM FOR P . MA 1F'1T APPOINTMF'IT TO M, CAREER STAFF
a. Upon completion of the three-year provisional period, each employee
shall have an opportunity to apply for permanent appointment to the
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Career Staff, Except as otherwise provided in 6c, below,
such application (Tab B) shall result in the initiation of
formal selection procedures as hereinafter prescribed.
b. Failure to apply for permanent appointment to the Career Staff
at the end of the provisional period shall not act as a bar to
such application at a later date,
cd Selection criteria and procedures hereinafter prescribed shall
not apply to personnel on duty with the Central Intelligence Agency
as of the effective date of this Regulation. The permanent appoint-
ment of such personnel to the Career Staff shall be approved with-
out review upon completion of the three-year provisional period
and application for such appointment.
7. DET# RMI ! ATION OF SUITABILITY FOR P IMANTNT APPOINTMENT
Determination of suitability for permanent appointment to the Career
Staff shall be made as follows:
a. Appropriate criteria of suitability shall be formxlated by the
Selection Board and approved by the CIA Career Service Board and
shall be applied with respect to all eligible employees
b. Determinations of suitability for staff employees in grades GS-6
and below shall be made by such persons and in such a manner as
shall be prescribed by the He^d of the Career Service Board having
jurisdiction over the employee, provided, that the method used in
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making such determinations'. as devised by the Office, shall be
submitted to the Selection Board for approval prior to implemen-
tation and provided that the Selection Board shall review all
permanent appointments to grades GS-6 and below to the Career
Staffs All appointments will require the concurrence of the
Selection Board.
c. Determinations of suitability for staff employees in grades GS-7
and above shall be made as follows, prior to the expiration of
the employee's provisional period:
(1) Upon receipt of an application from the employee for permanent
appointment to the Career Staff, the employee's supervisor
shall prepare and submit to the Office Career Service Board
having jurisdiction over the individual's career planning a
Career Evaluation Report (Tab C), together with a recommen-
dation as to the employee's suitability for permanent appoint-
ment to the Career Staff.
(2) The Office Career Service Board shall review the supervisor's
recommendation in the light of all available information con-
cerning the employee and recommend to the Selection Board
either that (a) the employee be appointed to the Career Stiff
on a permanent basis, or (b) that his permanent appointment
be disapproved,
(3) All recommendations of the Office Career Service Boards shall
be referred by the Executive Secretary of the Selection Board
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O)
(5)
to an Examining Panel for review. The Examining Panel
shall consider all pertinent information concerning the
employees Such information shall be furnished, as approp-
riate, by the Personnel Office, Security Office, 'Medical
Office, Office of Training, and Operating Offices. The
Examining Panel shall interview the employee and., when
appropriate, his supervisor,
The Examining Panel shall recommend to the Selection Board
either that (a) the employee be appointed to the Career
Staff on a permanent basis, or (b) that his permanent
appointment to the Career Staff be disapproved.
When the recommendation of the Examining Panel is in disagree-
ment with that of the Office Career Service Board, this fact
shall be reported to the Office Board which shall either (a)
accept the Panel's recommendation, or (b) refer the case., within
ten working days of receipt of notification of disagreement, to
the Selection Board, whose decision in the case shall be subject
only to the review of the Deputy Director of Central Intelli-
genes. If such review is desired, a re.'-uest therefor must, be
submitted within ten days of the Selection Board's decision.,
by the'Deputy Director (Intelligence), Deputy Director (Plans).,
Deputy Director (Administration)., Assistant Director (Communications),,
or Director of Training, as appropriate.
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