SELECTION OF PERMANENT CAREER STAFF

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000500150010-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: November 11, 2016
• Document Release Date: September 22, 1998
• Sequence Number: 10
• Publication Date: November 10, 1953
• Content Type: REGULATION

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Security Information
10 November 1953
SELECTION OF PE1Th NENT CAREER STAFF
1, GroTT,RAL
Career Employees, as defined in CIA Regulation Vo, 20-10O., shall be
selected for the Career Staff through:
a. In.tial identification, recruitment and selection of individuals
on the basis of apparent capability and suitability for provisional
appointment to the Career Staff,
Planned instruction and development during which the employee has
an opportunity to demonstrate his capability and suitability for
retention in Agency employment and eventual permanent appointment
to the Career Staff,
c a Review at the end of a one..year,,$ trial-service period to determine
the desirability of the individual's continued employment with the
Central Intelligence Agency,
do Review at the end of a three-.year provisional per:; od to select in.-
diri duals for permanent appointment to the Career Staff on the
basis of demonstrated capability and suitability,
2, SELECTION BOARD
A Selection Board shall be established which shall consist of eight
voting members and five alternate members, The Director of Central
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Intelligence shall appoint two voting members and one alternate Member
from the organizations of the Deputy Director (Intelligence)g the
Deputy Director (Plans)., and the Deputy Director (Administration)
and, from the organizations of the Assistant Director (Communications)
and the Director of Training, one voting member and one alternate member.
The Selection Board shall be responsible to the CIA Career Service Board
and shall perform such functions as are hereinafter prescribed. The
Chairman of the Selection Board shall be appointed by the Director of
Central Intelligence. The Assistant Director (Personnel) shall provide
the Selection Poard with a full-time Executive Secretary and with such
clerical and administrative personnel as are required by the Board to
perform its functions.
3 4 PA1'F.L OF EXMIINERS
as A Panel of Examiners shall be established by the Director of Central
Intelligence on the recoumendations of the Selection Board and
shall be composed of experienced members of the Career Staff (GS-11t
and above).
b. Numerical representation of each Career Component on the Panel of
Examiners shall be based on the personnel strength of that component
as of the beginning of each fiscal year and shall not exceed one-
half of one percent of such strength or one member, whichever is the
larger number. (NOTE: This formula., if applied at the present time,
would result in the appointment of. members to the Panel of Exam- 25X9A2
iners).
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co Unless renewed by reappointment., membership on the Panel of
Examiners shall terminate at the end of each fiscal year0
da Members of the Panel of Examiners shall be chosen from lists
of nominees submitted by the several Office Career Service Boards.
The number of such nominees shall be twice the number which will
be selected in accordance with 3b, above.
e4 Examining Panels referred to below shall consist of three voting
Examiners who shall represent Offices other than than having
career jurisdiction over the individual and, in additions a non-
voting member from the Selection Boardis permanent secretariat
who will act as Chairman of the Panel The membership of the
Examining Panels will be selected by the Executive Secretary of
the Selection Board from the Panel of Examiners in a manner which
will assure appropriate representation of the several Agency
components
EV4LUNTIO1I OF TRThl SERVICE EMPLOYEES
Three months prior to the completion of his first calendar year of
Agency employment, each employee shall be evaluated, as fol?cls 'a
terms of the desirability of his continued employment:
a, The Initial Evaluation Report shall be completed by thf
individual's immediate supervisor who shall recommend either
that the employee be retained in Agency employment for eventual
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consideration for Membership in the permanent Career Staff or
that he be separated from CIA employment prior to the com-
pletion of his one-year trial-service period.
b. The supervisor?s evnlu-tion and recommendations shall be for-
warded to the Office Career Service Board having jurisdiction
over the individualts career planning.
ce The Office Career Service Board shall review the supervi.sorts
recommendation in the light of all available information concerning
the employee and recommend either that (a) the employee be retained
in Agency employment for eventual consideration for membership in
the permanent Career Staff or (b) that he be separated from CIA
employment prior to the completion of his one==year trial-service
period,
dd Recommendations of the Office Career Service Boards shall be for-
warded to the Executive Secretary of the Selection Board where
they shall be carefully screened for objectivity. All cases in
which separation of the individual is recommended and such other
cases as warrant further review shall be referred by the Executive
Secretary for further review by an Examining Panel of the Panel
of Txaminerso Remaining cases shall be forwarded to the Processing
and Records Division,, Personnel Office for inclusion in the Official
Personnel Folder through the Placement :end Utilization Division.,
Personnel Office,
n Est taT T1L ~T T7 A T.
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e. Recommendations of Office Career Service Boards referred to an
Examining Panel by the Executive Secretary shall be reviewed
in the light of all pertinent information concerning the employee,
Such information shall be furnished, as appropriate, by the
Personnel Office, Security Office,, Medical Office,, Office of
Training, and Operating Gffices.. The Examining Panel shall
interview the employee and,, when appropriate, his supervisor,
On the basis of this review,, the Examining Panel shall recommend
to the Selection Board either that (a) the employee be retained
in Agency employment for eventual consideration for permanent
membership in the Career Staff or (b) that the employee be sepa-
rated from agency employment prior to the expiration of his one--
year trial-service period,
f, then the recommendation of the Lxamining Panel is in disagreement
with that of the Office Career Service Board, this fact shall be
reported to the Office Board which shall either (a) accept the
Panel's reconinendation, or (b) refer the case, within ten working
days of receipt of notification of disagreement, to the Selection
Board, whose decision in the case shall be subject only to the re-
view of the Deputy Director of Central Intelligence, If such review
is desired, a request therefor Host be submitted within ten lays
of the Selection Board's'decision, by the Deputy Director
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(Intelligence), Deputy Director (Plans), Deputy Director
(Administration),,, Assistant Director (Communications), or
Director of Training, as appropriate.
go Upon final approval of a recommendation to separate an employee
from Agency employment, an appropriate Request for Personnel Action
shall be prepared by the Executive Secretary of the Selection Board
for the signature of the Head of the Component to which the individual
is assigned and transmitted to the Personnel Office for processing.
5. U RATIc OF P?OvISIMAL P77IOD
a. The provisional period, during which the employee has an opportunity
to demonstrate his capability and suitability for permanent appoint-
ment to the Career Staff, shall commence as of the date of entrance
on duty with the Agency and shall continue for a period of three
calendar years.
bA The three-year provisional period prescribed by this Regulation as
a pre-requisite to consideration for permanent appointment to the
Career Staff shall in no way affect the rights and priviler,es of
Agency employees under the provisions of the Veterans Preference
Act of 1944, as amended.
6, ?lPPLICATIt7N FOR P ?N;AMENT APPOrMAJ:^IT TO THE CAREER STAFF
ao Upon completion of the three-year provisional period, each employee
shall have ar opportunity to apply for permanent appointment to the
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Career Staff. Except as otherwise provided in 6c, below,
such application shall result in the i;,itiation o'f formal
selection procedures as hereinafter prescribed,
b. Failure to apply for permanent appointment to the Career.Staff
at the end of the provisional period shall not act as a bar to
such application at a later date.
co Procedures hereinafter prescribed shall not apply to personnel on
duty with the Central Intelligence Agency as of the effective date
of this Regulation. The permanent appointment of such personnel to
the Career Staff shall be automatically approved by the Selection
Board upon completion of the three-year provisional period and
application for such appointment,
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ATION OF SUITABILITY FOR PE'.RMaNENT APPOIN
Determination of suitability for permanent appointment to the Career
Staff shall be made as follows:
a. Appropriate criteria of suitability shall be formulated by the
Selection Board and approved by the CIA Career Service Board and
shall be applied with respect to all eligible employees*
ba Determinations of suitability for staff employees in grades as 6
and below shall be made by such persons and in such "a manner as
shall be prescribed by the Head of the Career Service Board having
jurisdiction over the employee, provided, that the method used in
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making such detennin.ations? as devised by the ()f1'ice, shall be
submitted to the Selection Board for approval prior to implameri
t=? Lion m-mnd provided that the Selection Board shall review all
permanent appointments to grades GS--6 and below to the Career
Staff:, All appointments will require the concurrence of the
Selection Board.
c. Determinations of suitability for staff employees in grades GS-7
and above shall be made as follows, prior to the expiration of
the employeets provisional period;
(1)
Upon receipt of an ,application frori the employee for permanent
appointment to the Career Staff, the emplcyee's supervisor
shall prepare and submit to the Office Career Service Board
having Jurisdiction over the individual's carper planning a
Initial Evaluation Report, together with a recommendation as
to the employee's suitability for permanent appointment to
the Career Staff,
(2) The Office Career. Service Board shall review the supervisor's
recommendation in the light of all available information con-,
cerning the employee and recommend to the Selection Board
either that (a) the employee be appointed to the Career Staff
on a porinanent basis, or (b) that ais permanent appcintment
be disapproved.
(3) All recommendations of the Office Career Service Boards shall
be referred by the Execuitve Secretary of the Selection Board
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,Sec ,y orma tion
(S)
Deputy Director (Administration), Assistant Director (Communications),,
or Director of Training, as appropriate.
to an Examining Panel for review. The Examining Panel
shall consider all pertinent information concerning the
employee. Such information shall be furnished, as approp-
riate, by the Personnel Office, Security Office, Medical
Office, Office of Training, and Operating Offices. The
Examining Panel shall interview the employee and, when
appropriate, his supervisor,
The Txamining Panel shall recommend to the Selection Board
either that (a) the employee be appointed to the Career
Staff on a permanent basis, or (b) that his permanent
appointment to the Career Staff be disapproved.
When the recommendation of the Examining Panel is in disagree..
ment with that of the Office Career Service Board, this fact
shall be reported to the Office Board which shall either (a)
accept the Panel's recommendation, or (b) refer the case, within
ten working days of receipt of notification of disagreement, to
the Selection Board, whose decision in the case shall be subject
only to the review of the Deputy Director of Central Intelli-
gence,, If such review is desired, a re-uest therefor must be
submitted within ten days of the Selection Board's decision,
by the Deputy Director (Intelligence), Deputy Director (Plans),
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