CIA CAREER SERVICE BOARD 34TH MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000600150003-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 9, 2016
• Document Release Date: August 15, 2000
• Sequence Number: 3
• Publication Date: June 15, 1954
• Content Type: MIN

Approved For Rea sP/04/O~Dg
1826 8,(00600150003-1
COPY 1 OF 4 COPIES
CIA CAREER SERVICE BOARD
34th Meeting
Tuesday, 15 June 1954
4:00 P.M.
DCI Conference Room
Administration Building
DATE 10 ~.13 REVIE'WES: 829125
AUTHi 4%&J-2
GLASS. ! =.1 NGEJ TO: iS S c ~j
NEXT REVIEW CATE. ~OG O,L/
DOCUMENT NO.
NO CHANGE IN CLASS p
o DECLASSIFIED
Approved For Release 2001/04W4 RDP80-01826R000600150003-1
CONFIDENTIAL
 CONFIDENTIAL
Approved For Releas 2001/04/05: CI -RAO -01822~6RO 0600150003-1
CIA CAREER SERVICE BOARD
34th Meeting
Tuesday, 15 June 1954
4:00 p.m.
DCI Conference Room
Administration Building
Lyman B. Kirkpatrick
IG, Chairman
25X1A9a
25X1A9a
25X1A9a
25X1A9a
AC PP, Member
COPS-DD/P, Alt. for DD/P, Member
DAD 0, Member
AD/CO, Member
George E. Meloon
DAD/P
Guest
Harrison G. Reynolds
AD/P, Member
Lawrence K. White
DD/A, Member
25X1A9a
25X1A9a
25X1A9a
25X1A9a
SA/DD/I, Alt. for DD I, Member
Executive Secretary
Secretariat
Repo er
M
Approved For Release 2001/04/(RDP80-01826R000600150003-1
CON FI DENTiAL
 FlDE~TIAL
Approved For R le s? 1 OD 1/04/ IA-RDP80-0. 8644900600150003-1
. . . The 34th Meeting of the CIA Career Service Board convened at 4:00
p.m., Tuesday, 15 June 1954, in the DCI Conference Room, Administration Building,
with Mr. Lyman B. Kirkpatrick presiding . . .
MR. KIRKPATRICK: Gentlemen, shall we come to order, please?
Item 1 on the agenda is the minutes of the last meeting, for approval.
Any corrections or objections? If not, they stand approved as submitted.
I'd like to interject something here. I don't know how many of you had
a chance to read the New York Times' article this morning on the so-called "Wriston
Report" on the Foreign Service of the United States, but I can give it to you in
about 15 seconds. It proposes creating a new recruiting service for the Foreign
Service by providing 470 training scholarships to juniors and seniors in the U.S.
universities, the cost to be approximately two million dollars a year; and these
470 will be appointed - one-third by the President and two-thirds by the Congress,
something along the lines of the military acadamies. They propose to expand the
present 1300-man Foreign Service by adding approximately 1.50 State Department
officials to the 1250 members of the present Foreign Service Reserve and Staff
Corps, and reorganize the present Foreign Service Institute to make it carry out
what it is supposed to carry out. But there is one very interesting comment in
here which I thought particularly applicable to this Board and to this meeting.
It is understood that the Wriston Committee was highly critical of the lack of
career planning) and recommended that more attention be paid to seeing that the
personnel in Foreign Service should be used more effectively. I think we are
probably ahead of the State Department in career planning, as of the moment.
25X1A9a MR.
MR. KIRKPATRICK:
we want the Foreign Service
25X1A9a MR. ~: At least they are moving right along. I gather they have
already picked.a man to put this into effect.
MR. KIRKPATRICK: It's announced here that Mr. Saltzman will be the
Undersecretary of State for Administration.
MR. MELOON: Until December. He's in New York.
25X1A9a MR. The Post article said he took it only for that
length of time.
MR. KIP ATRICK: It has to be reviewed by the President and Congress.
There is no legislation to that effect.
- 1 -
Approved For Release 2001/04/05: CIA- 80-01826R000600150003-1
CONFIFTIAW "
25X1 C
25X1 C
 25X1A9a
Approved For Releaje 2001/04/05: CIA-RDP80, 82iR000600150003-1
SECRET
That is General Saltzman's son.
25X1A9a MR. This guy is also "General" Saltzman.
25X1A9a
MR. 0 = Well, that was a wartime-=
25X1A9a
MR. KIRKPATRICK: That was exactly the reaction _ wanted. (Laughter)
The next item on the agenda is proposed In discuss- 25X1A
ing this Regulation I'd like to suggest that we pursue along the following lines:
first, are there any general comments on the Regulation as a whole; and secondly,
in order to expedite the completion of our deliberations on it, I think we will
take it up paragraph by paragraph.
Does anybody have any comment they would like to make about the Regulation
as a whole?
25X1A9a
MR. In other words, nit-picking is to be held until we go para-
graph-by-paragraph.
MR. KIBKPATRICK: I think that is the easiest way, Dick.
MR. WHITE: I have one principle which I want to throw out. The way this
paper is written, the Career Council is an advisory Council to the AD/P, and the
ADP can take or leave the Council's recommendations, as he sees fit, in making
his recommendations to the Director. I think that is a principle which should
be settled, if we can settle it, before we go through it paragraph by paragraph.
As I see it, this Career Council is the highest level Council you could
get, short of the Director or Deputy Director, and they will not be meeting once
a week, I would think, as we have been, but maybe once a month or every two
months, or maybe more infrequently than that, and only when there are personnel
policies of considerable importance to the Agency to be discussed. I would think
it would be preferable if either one of two things could be done. First of all,
that this Council, including the AD for Personnel, should be advisory to the
Director; or, as an alternative to that, that the AD for Personnel would abide
by the decisions of the Council except in those cases where the Director, on the
recommendation of the ADP, decides otherwise. That is a principle which I think
this whole paper hinges around, that we might try to see if we could settle before
we get into the paragraph-by-paragraph proposition.
MR. KIR PATRICK: It seems to me that could almost be phrased in the
form of a question to the AD/Personnel as to which he prefers. Because it seems
to me perfectly logical that an advisory group composed of three Deputy Directors,
is not very logically advisor to the AD for Personnel.
25X1A9a
. 0 . Mr. joined the Meeting .
Approved For Release 2001/04/05: CIA2RDP80-01826R000600150003-1
SECRET9.
 Approved For Rol ate 2001/04/05: CIA-RDP80-0426,RO00600150003-1
S.
MR. KIRKPATRICK (Continuing): It is an advisory group to the Director.
It seems to me that either it should be an advisory group to the Director or that
the AD for Personnel, as Chairman, should have--as you phrased it--the right to
recommend an alternate action contra to the advisory group's views, and the
Director should then weigh the two.
Now, Harry, what are your views on this? Do you prefer to make it advisory
to the Director?
25X1A9a
MR. That would make the whole Council, then, advisory to the
MR, KIRKPATRICK: That is what I mean. I think it makes much more sense.
MR. _ I do, too.
MR. KIRKPATRICK: And puts a proper perspective on it.
John (indicating Mr. _), we're discussing this new Regulation, and
before getting into the paragraph-by-paragraph detail, Red raised the basic question
of the principle involved of whether the Career Council is advisory to the AD for
Personnel or to the Director. And I believe that we have come to the general con-
clusion that it should be advisory to the Director.
Harry, are you in concert with that?
MR. REYNOLDS: I am.
MR. KIIWATRICK: Any further discussion of that principle?
Then let's start on the Regulation paragraph-by-paragraph. Any comments
on paragraph 1 - GENERAL? Are there any comments on paragraph 2 - POLICY?
Was that a comment, John (indicating Mr. or just an indication 25X1A9a
that you wanted me to go slower?
25X1A9a MR.-: I hope you will excuse me for being late. I was in the
Director's Office.
MR. KIRKPATRICK: I don't think you have the right paper yet, do you?
25X1A9a
25X1A9a
25X1A9a
That's all right - go ahead.
It's the one marked Tab A.
MR. KIRKPATRICK: Policy.
Mg. -: He was looking for his nit-picks, obviously. (Laughter)
MR. KIRKPATRICK: Paragraph 3 - PURPOSE. Paragraph 4 - ADMINISTRATION.
Paragraph a. - The Assistant Director for Personnel.
25X1A9a MR. _: There is part of that that I don't quite understand. (Reading)
"The Assistant Director for Personnel will direct
the activities of such Boards and Panels as are
established at the Agency level to implement the
-3-
Approved For Release 2001/04/05 $ pP80-01826R000600150003-1
 Approved For Relqase'2001/04/05: CIA-RDP80-018226RZ00600150003-1
SECRET
career program and will advise and assist the Heads
of Career Service...."
Now, what are these Boards and Panels? Do any of them exist at the present time?
What was envisaged there?
25X1A9a
25X1A9a
MR. They are the ones to be established under the Career
Service System, the Selection Board--
MR. REYNOLDS: The Honor Awards Board, and other boards listed in 170.
I.asked that very question this morning when we were going over this thing, nit-
picking it in the Personnel Office. I think it should be clarified, Dick. I
think it should be spelled out so there is no misunderstanding as to which is which.
MR. Couldn't we just list the Boards we have at present, and
if other boards come into, being just add those to the Regulation.
MR. KIRKPATRICK: Why don't we delete from "the activities of" to the
word "to" at the end of that line, and then between "of" and "to" simply list them.
25X1A9a MR. -: List the existing Boards.
MR. KCRKPATRICK: And Panels. Wouldn't that be more satisfactory,
Harry?
25X1A9a I think that would,.because it can be construed that
later Boards are under this thing, whereas the machinery for those is different.
MR. KIRKPATRICK: And if other Boards are to be added then this Regu-
lation can be modified to add those Boards at that time. I think that will make
it clearer.
25X1A9a MR. -: Actually, there are only two at present, the Honor Awards
Board and the proposed Selection Board. Is that correct, Harry? Is that the
understanding of it?
MR. REYNOLDS: I think so. There may have been another one mentioned
this morning but we were talking about it so darn fast and about so many other
things.
25X1A9a MR. _: What is decided? To list them?
MR. KIRKPATRICK: To list them.
MR. MELOON: This is nothing more than all-inclusive, and it says "those
that are established at the Agency level", so certainly we wouldn't confuse that
with any of the Career Boards down at the office or operating level, at all, with
that.
MR. YIRKPATRICK: Well, George, if the CIA Career Service Board doesn't
know what we're talking about, it seems to me the element for confusion is fairly
-4-
Approved For Release 2001/04/05: CIA-RDP80-01826R000600150003-1
SECRET.
 Approved For Reljssr2001/04/05: CIA-RDP80-012 RQ90600150003-1
5CR9.
great. I mean, here we have the ten people in the Agency who would be presumed to
know- -
25X1A9a
MR. You can always take care of it by saying "such as", and then
listing the existing ones.
MR. KIRKPATRICK: Just so it is illustrative so that people will know
what is meant.
Any other comment on 4.a.? Any comment on 1+.b.(l) - Organization? On
4.b.(2)(a) - General Responsibilities and Functions?
MR. WHITE: Kirk, beginning with 14.b.(2)(a) - under the motion already
adopted here that this would be advisory to the Director, there are a few editorial
changes that need to be made throughout the Regulation. I would just as soon let
someone else do that, rather than to bring those all out individually. That is
the first place, however, where I think that occurs.
MR. KIRKPATRICK: I think, however, this is of sufficient importance so
that we ought to make sure we understand what those changes are.
MR. WHITE: All right. Then in 4.b.(2)(a) I would recommend that it
read "as an advisory group to the Director of Central Intelligence", rather than
to the Assistant Director for Personnel.
MR. KIRKPATRICK: Right.
MR. WHITE: I had a suggested change here in the last sentence of that
paragraph - I have a suggestion here - recommendations of the Council will be
transmitted to the Director for his consideration in the establishment of Agency
personnel policies.
MR. KIRKPATRICK: Are you suggesting that as a substitute?
MR. WHITE: As a substitute for the last sentence.
MR. KIRKPATRICK: Any comment on that? Harry, do you have any comment
MR. REYNOLDS: I have no comment on that.
MR. KIRKPATRICK: That seems in perfect consonance with the right of
the AD for Personnel to--
MR. WHITE: Sure, he can disagree with it as he wants to, as it goes in.
MR. KIRKPATRICK: Any other comment on that particular paragraph? All
,right, subparagraph (b) - Specific Responsibilities and .Functions.
MR. WHITE: There, again, you delete "the Assistant Director for
Personnel" and substitute "the Director".
MR. KIRKPATRICK: To make (b)(2) more in keeping with the rest of it -
Approved For Release 2001/04/05 :-CLA--RDP80-01826R000600150003-1
SEW
 Approved For Re a sa2001/04/05: CIA-RDP80-01UORp00600150003-1
SECRET
well, it could be either the AD/Personnel or the Chairman of the Board. It really
doesn't matter one way or the other.
Any further comment on (b)? Subparagraph (c) - Meetings.
MR. REYNOLDS: What was your change in (b)? To leave it the way it was?
MR. WHITE: But substitute "the Director" in (b)(i).
25X1A9a MR. _: Now in (b)(2) - (Reading) "Furnish information and advice so
that the Assistant Director for Personnel may prepare and submit periodically to
the Director a summary of the operation of the Agency's personnel program" - is
that the job of a Council, as such, or of an individual member sitting on the
Council?
25X1A9a MR. I thought it was the component Career Service Boards
that are presently doing that.
25X1A9a
MR. REYNOLDS: They have to give it to the Council as the ruling body,
don't they?
MR. In other words, my only question is one of procedure. Does
it come to the Council as a body or do each of these Deputies and the rest of the
people sitting on the Council as individual members send them to the AD/Personnel
so he can make it his report to the Director?
MR. REYNOLDS: I am inclined to think the latter is the way it should be
implemented. I think the AD/P is the one who has to assemble this stuff from the
various Boards. It's a mechanical job - don't you think so, George?
MR. MELOON: Yes.
MR. REYNOLDS: It's what we do anyway.
25X1A9a MR. -: Actually, you could delete 4. (b) .
25X1A9a MR.=: Or say, "for the following task: Of seeing to it that the
Assistant Director for Personnel is provided with the necessary information."
MR. REYNOLDS: I would rather delete the whole of 4.(b).
25X1A9a MR. Yes, I would, too.
MR. KIRKPATRICK: Now we're on (c) - Meetings. Any comment on meetings?
MR. WHITE: Just one comment. This is not a dissent, but the last
sentence of that paragraph - "....stenographic record of meetings will be prepared
at the discretion of the Council." I wonder - you know better than I do whether
a verbatim transcript of all the discussions we have had around here are really
worthwhile or not, but in view of the acute shortage of clerical personnel that
.we have all over the Agency--
MR. REYNOLDS: I don't believe we need a complete stenographic report.
Approved For Release 2001/04/05: CTA-R-DP80-01826R000600150003-1
SECRET
 Approved For ReIass.2001/04/05: CIA-RDP80-01 UOR900600150003-1
SECRET
25X1A9a MR. -: They have been very helpful at times.
25X1A9a
MR =:
Look, we're setting up a Council. Why don't you take out
the last part of that sentence and let them decide, themselves, whether they want
a stenographic record or not.
MR. KIRKPATRICK: Why not delete the entire sentence?
25X1A9a MR. -: "....will be distributed in advance" - period.
MR. WHITE: I would leave the whole sentence out of it,
MR. MELOON: I would say, however, that the stenographic notes have been
extremely helpful in going back in an attempt to find out what actually was meant
when one of these Regulations come in.
25X1A9a
MR. I don't think it is properly part of a Regulation, how-
ever. I think that is a matter for the Council to decide.
25X1A9a MR.~ And it depends on the agenda. If you have a complicated
agenda you may want a stenographic record.
MR. WHITE: The most important meetings that go on in the United States
Government, including those concerning national policy, don't have such a thing.
When they finish their discussion they agree on the minutes. Somebody dictates the
minutes and they agree on them, and that is it. I should think we would be able to
operate like that. After we have agreed on something it should be stated, and then
read back, that that was what we agreed upon. Frankly, I wonder if all of this
chit-chat that goes back and forth across this table--some pleasant, and some un-
pleasant--has any real place in our permanent files.
25X1A9a
MR. -: You might like to look back to see why you agreed to
something, later on.
MR. KIRKPATRICK: I think the point, as far as we are concerned here, is
that this particular sentence is not necessary.
25X1A9a MR. I have a suggestion on the second sentence of that
paragraph. Instead of saying he may be represented by his Deputy say his "desig-
nated alternate." It's very likely that I might want to designate the Chairman
of my Career Service Board.
25X1A9a MR. _: That's a good change.
MR. KIRKPATRICK: Any objection to that?
MR. REYNOLDS: You want to omit the last sentence? I don't think it
makes any difference whether you omit it or not.
MR. KIRKPATRICK: I think that is up to the Chairman of the Board, Harry.
I think we might as well omit it, frankly. And you want "designated alternate."
Approved For Release 2001/04/05 :-C1A=RDP80-01826R000600150003-1
SECRET
 Approved For Re sor2001/04/05: CIA-RDP80-0i46J?J 00600150003-1
SECR .
Any other changes on "meetings"?
25X1A9a
MR. REYNOLDS: Designated representative or alternate.
MR. KIRKPATRICK: Do you want to take your choice?
MR. "Designated alternate" is what I suggested.
MR. KIRKPATRICK: Any other questions on "meetings"? Harry, do you feel
strongly about the last sentence being in or out?
MR. REYNOLDS: No, I don't care, for the time being anyway, to see how
we get going.
MR. KIRKPATRICK: Let's not put it in the Regulation.
Now paragraph 1+.c. - CAREER SERVICES.
25X1A9a MR. M Is there any point in changing this terminology to "Service
Designation" rather than "Career Designation"? It's scattered all through a lot
of other documents as "Career Designation", so unless there is some reason for
changing it, why not let it be?
25X1A9a MR.-: There was a proposed reason for changing it from "Career
Designation" to "Service Designation." The Task Force on Duties and Responsibilities
met and they recommended that change not be made. The proposed reason was that
until a man is accepted in the Career Service after three years, it seemed anomalous
to a group of us to give him a Career Service Designation before he was a member
of the Career Staff. The Task Force said, "Forget about that, because the mechanics
of changing all of the references of Career Designation to Service Designation, in
25X1A9a
our opinion--the Task Force speaking--outweigh this psychological anomaly of
giving a Career Designation to a man before he is a member of the Career Staff."
MR. Is that on the presumption that if you are not a member
of the Career Staff you have no designation at all?
25X1A9a MR. _ No. Anyone can get a Service Designation, including a
member of the Career Staff - he will have a Service Designation. Now, the Office
25X1A9a of Personnel, and I am quoting the Executive Officer, says there
25X1A9a
is no problem of mechanics, that you can just let it ride until that particular
Regulation gets changed. So it's a moot point. I don't see that it makes much
difference one way or the other, personally. That is the background for it.
MR. _: It might be a minor simplification of bureaucratic procedures.
MR. KIRKPATRICK: Any further comment or question about the first
paragraph then? Now, Responsibilities of Heads of Career Services - subparagraph
(l)?
25X1A9a MR. - Don't we have to say, "as in Attachment A", instead of
Approved For Release 2001/04/05: CPA-RDP80-01826R000600150003-1
SECRET
 Approved For Relos*.2001/04/05: CIA-RDP80-018 RW0600150003-1
SECRET
"as shown above"?
MR. KIRKPATRICK: Why not just leave it?out? In other words, delete
"as shown above".
25X1A9a MR. -: That is correct. That should come out. We missed that one.
MR. KIRKPATRICK: Any other comment on the first paragraph?
Now, subparagraph (a)? (b)? (c)? (d)? (e)? (f)? Paragraph (2) - Career
Boards? Any comment on that paragraph?. Paragraph d. - ASSIGNMENT OF SERVICE
DESIGNATIONS.
25X1A9a
MR. -: I have a point on this one - "as he directs, to monitor
the application and functioning of the personnel program as it affects the members
of that Career Service." The other Tab has a bearing on it. I donut know whether
you want to take it up separately or not.
MR. KIRKPATRICK: Go ahead.
25X1A9a MR~: Well, Tab B - Mr. Reynolds, is this the proper time to
bring it up? I know it has a bearing on that particular paragraph.
MR. REYNOLDS: Yes. You brought it up this morning. Rud brought up the
point because I had not remembered that we had done this when we talked many weeks
ago about it. This ties in with the continuity of the Boards, and all of the
various procedures - through the ADP instead of the former paragraph in _ 25X1A
changing it over into the Office of Personnel.
MR. WHITE: The AD/P, then, shall be responsible for staff assistance to
Agency officials in the administration of the Agency Career Service program.
25X1A9a
MR. KIRKPATRICK: That is the way it is now.
MR. REYNOLDS: It was changed to the other.
MR. From the present form to the other, to the new one.
25X1A9a MR, My only concern is the reference in the revision to the
management of the Career Boards themselves. I thought we adopted the concept
25X1A that we had heads of Career Services and they had staff assistance as they desired.
Back in paragraph 1.a. of you indicate the AD for Personnel
.will "advise and assist the Heads of Career Services."
MR. KIRKPATRICK: Well, does this change that very fundamentally, Gene?
Because it says, "Developing and recommending the establishment of policies and
procedures for the management of Career Boards...." - the point there being -
if you recall, many months ago now, I guess, we decided that the Executive Secretary
of this Board should review and analyze the functioning of the different boards,
and come up with a recommended standard set of procedures. Well, Mr.- 25X1A9a
Approved For Release 2001/04/05: C1A RDP80-01826R000600150003-1
SECRET
 Approved For WW 2001/04/05: CIA-RDP80-O4 2S 0000600150003-1
SECRET.
admitted to failure on that. He said that it was physically impossible to do it.
Now what this is, is simply placing the responsibility on the AD for Personnel in
trying to accomplish the same general standardization. I don't think there is
anything more sinister in it than that, actually.
25X1A9a
MR.- The Task Force reported that it couldn't do it either.
25X1A MR. KIRKPATRICK: Does anybody have any objection to the new version of
paragraph (7) of If not, let's get back to page 5. We are on
d. - ASSIGNMENT OF SERVICE DESIGNATIONS. Is there any comment on d.? Is it the
will of the Board that this Regulation be accepted, then, as presently presented,
with those modifications as necessary.
I would like to go on to the Attachment, then, because we have a modi-
fication to the Attachment presented by the DD/I, who, in accordance with what he
said at a previous meeting, wishes to take five of his present Career Services,
the Office of the DD/I, National Estimates, Research & Reports, Current Intelligence
and Scientific Intelligence, and group them all into one proposed Career Service -
"Intelligence production" - which will mean that the DD/I, then, will have a net
total of three Career Services: Intelligence Production, Collection & Dissemination,
25X1A9a and Operations. I am advised by Mr.- that this has been agreed upon within
the DD/I area.
25X1A9a MR. -: Yes, sir.
MR. KIRKPATRICK: Highly laudatory.
. . . off the record . . .
25X1A9a MR. -: Kirk, back here on the Career Service Boards--for explicit-
ness' sake--where it says, "The Head of each Career Service will establish a
Career Board...." - "and such subordinate Panels as it may consider necessary."
Or subparagraph (b).
25X1A9a
25X1A9a
25X1A9a
25X1A9a
MR. KIRKPATRICK: Where would you insert that, John?
MR. M In that paragraph (2) - Career Boards, on page 5.
MR. KIRKpATRICK: Any comment on that? Any disagreement?
MR._: That is particularly applicable to the DD/P.
MR. - : It might be applicable to us.
MR. KIRKPATRICK: Any disagreement with that?
MR.-: We will revise the Attachment to conform to the DD/I's
presentation.
MR. KIRKPATRICK: And then present this to the Director for his
Approved For Release 2001/04/05: CIA-IbP80-01826R000600150003-1
SECREI
 Approved For Relass.2001/04/05: CIA-RDP80-01 $JR,Q,p0600150003-1
SECRET
25X1A
approval. In view of the fact that it is a reorganization of the Career Service
Board, I think it should go to him.
Item 3 on the agenda is simply the covering-memorandum on Regulation
which we approved in final form last week, with a one-page statement from
the Executive Secretary as to the specific language that was included in paragraph
7a(4)(a)(b) and (c). If you have all read it, I guess its all right. If not,
forever hold your peace.
? New business - Report of the Professional Selection Panel. I'll just
read this to you.
June 3, 195+
MEMORANDUM FOR: Chairman, CIA Career Service Board
FROM : Chairman, Professional Selection Panel
SUBJECT : Current Status of the Panel
1. The Professional Selection Panel on 26 May 1954 held its
50th meeting at which time all business on hand was concluded.
Attached for your information is a copy of the minutes of the meeting.
2. The Panel has completed its review of cases previously
heard. This included all cases acted on favorably by the Panel but
which, according to its standard procedure, required that a final
review be made prior to the expiration of the subject's trial
service period.
3. While the administrative machinery of the Panel can
continue to function, the Panel has no reason to hold any further
meetings, unless new business is sent to it.
4. The Panel has requested that the Secretariat compile a
final report which will be presented as soon as it is ready. Should
the services of the Panel be needed for any reason prior to activation
of the CIA Selection Board, it can be reconvened as necessary.
/6/
25X1A9a
MR. KIRKPATRICK (Continuing): I would recommend that the CIA Career
Service Board pass a motion of thanks and appreciation to this Selection Panel,
with copies to go into each individual's file, and accept its dissolution, inas-
much as the CIA Selection Board should be established fairly shortly. Any second?
25X1A9a MR. -: Seconded.
25X1A
MR. KIRKPATRICK: Any discussion? So moved.
The second item of new business is the question: Has the Director
approved Regulation He only received it yesterday and I saw it this morn-
25X1 A9a ing on Mr.-'s desk, so the answer is "no" .
Item 3 is the Fitness Report. The last time this subject came up there
was such a pressure of more urgent business, and as I recall the last words I
heard were Colonel White saying, "In view of what Dr.~ has said about 25X1A9a
Approved For Release 2001/04/05 :-CA-RDP80-01826R000600150003-1
SEUVOT
 Approved For Rel se..2001/04/05: CIA-RDP80-018 W 0600150003-1
SECRET.
25X1A9a
25X1A9a
Fitness Reports, I would like to say something further."
MR. WHITE: I said, "Are we going to consider this further?"
Well, I would just like to say that I think whether we were right or
wrong in taking the action we did on that Fitness Report, I'm not sure, but
there is no question that we did do it pretty hastiltiy, and we did adopt a form
for a purpose entirely different from that which the Task Force had devised it
for and had in mind. I certainly an no expert on this sort of thing, but if Dr.
and his Task Force believe that they can develop something much better
than that one, to meet the purposes that we hope to have it meet, I say let's
ask them to take a crack at it, and not go headlong against their advice on this
thing.
MR. KIRKPATRICK: Actually, that is basically s job--and I 25X1A9a
can speak freely, seeing there is no one from Training to contradict me--in
devising these things. So I would say let him go ahead and devise all he wants
to, since he is a foremost expert in this field, and any future Board can study
the practicality of how many of these things you put into effect at one time,
and drive your supervisors crazy.
MR. -: Don't we have a practical problem of having to have
something now?
MR. KIRKPATRICK: Let's let it go and let's get it out to the field,
because every senior official that has come back from abroad recently has
started to harangue about no Fitness Reports from the field. Let's get that one
25X1A9a going and let - then work on the "perfect" one.
25X1A9a MR.
25X1A9a
25X1A9a
25X1A9a
makes three specific recommendations in their
order of desirability from his point of view. He recommends that both the PER
and the Fitness Report be used for the immediate future.
MR. But not for the same people.
MR. Yes, he does.
MR. I thought the PER was for those on duty - for the first
three years.
MR. WHITE: I would have to part company with him on two reports.
MR. KIRKPATRICK: The whole Board parted company with him on that.
MR, WHITE: What is it about the PER that it can't be used in the
field?
25X1A9a MR.-: It can be. There is absolutely no reason why it can't
be used in the field.
Approved For Release 2001/04/05 :'CIS-RDP80-01826R000600150003-1
SECRET
 Approved For Release-2001/04/05: CIA-RDP80-01 WRQ00600150003-1
SECRET
MR. WHITE: Is it a question of adopting something new for the field
or simply a question of going ahead and using the PER for the field?
25X1A9a MR. ~: If I may try to give you-'s views again, until 25X1 A9a
you start using the new Fitness Report you will never know whether it is any
good or not. He does not believe it should be used in a definitive and admini-
strative sense until it has been tried out. And he says in his lengthy discourse
here that the Fitness Report, or any report, should be tried on a pilot operation
rather than across the board. Therefore - and I'm trying to express his views -
I would think he would say, "Let's try a Fitness Report in a unit in headquarters
and see how it works, but let's don't shoot down a Fitness Report until we have
had some experience with it. Let's try out the Fitness Report in some unit that
is willing to try it, and gather some experience, and see if it will work."
25X1A9a
That has been done in the military. They try it out
experimentally on one command or sample several commands.
25X1A9a MR, ~: I have a report here from the Chief of Naval Personnel
in the Bureau of Naval Personnel. The Navy has just brought out a brand new fit-
ness report to be put in operation beginning June 30th. They've tried it in a
pilot operation. I think you will be interested to know that this report says:
"As a general rule officers should not be shown their fitness reports by the
reporting seniors unless the report contains adverse matter. An adverse report
must be referred for statement pursuant to Article 1701-(8) Navy Regulations.
His statement should be attached to this report." I believe the Navy is now doing
25X1A9a what tried to express to this Board. The Navy is saying that when the
supervisor assumes the position of showing the report, it introduces all kinds of
additional, corrosive and difficult problems. And the Bureau of Naval Personnel
is saying to the Navy that they recommend it not be shown. On the other hand, it
must be remembered that anybody in the Navy has a right to go and look at his file.
He sees the report but not at this time, and that is the point I think both
25X1A9 were expressing to the Board - the timing of the showing
of the report is the main problem.
25X1A9a MR. -: Maybe I over-simplify it, but it seems to me we have added
to the new Fitness Report the key items of the PER, and all we have is an objective
way of rating certain elements with greater facility. But I don't see. that we
have done a great deal of wrong here in trying to combine the-good features of
both of them.
MR. KIRKPATRICK: It was my distinct impression that the consensus of
Approved For Release 2001/04/05 :-C-A-RDP80-01826R000600150003-1
SC
 Approved For ReI se,2001/04/05: CIA-RDP.80-018,URQ(0600150003-1
SECRET
the Board was to try and get any supervisors to fill out both, was going to be
difficult if not impossible, because it was enough of a problem to try to get them
to fill out one now. Therefore, I think if we want to try out the new form on an
experimental basis, as has been suggested, fine - but let's be sure the entire
Agency is filling out some type of form on everybody, whether they're here or
abroad.
2
25X1A9a MR. -: May I read Dr. -'s next recommendation? He makes
the assumption that we have decided we are not going to have two - "If there can
be but one evaluation report in use...." Then, "The PER, with modifications to
incorporate as many as possible of the principles in Paragraph 7, be used for the
present." In other words, if we can only have one report, he recommends the PER,
modified. And his last recommendation: "If the 13 May decision of the Board to
utilize the present Fitness Report stands, Section IV be eliminated...." - which
25X1A9a is this inside table of 50 characteristics, because that is the thing which-
is honestly and completely convinced is going to cause all kinds of inter-personnel
25X1A
damage. So that is the series of three recommendations that made to the
Board.
25X1A9a
25X1A9a
25X1A9a
MR. Section IV is duplicative and overlapping in many
instances. It's a problem of semantics.
MR. KIRKPATRICK: How many of these are being printed now?
MR. : Well, gentlemen, I must confess I have taken the respon-
sibility of holding the press, because this is a very expensive form to print
and we would need 20 thousand. The plates are all made but nobody has pushed the
button, so none are now being printed.
MR, KIRKPATRICK: The most expensive work has been done, if your plates
MR. -: No, that is not true in this case.
MR. KIRKPATRICK: Anybody have a recommendation on the recommendations?
MR.= I don't know. We sat around here and we looked at this
25X1A9a
form, and we looked at it again, and then we looked at it again, and we thought
this was a pretty nice form. We had a whole room full of people here while we
were deciding this, and we got it printed up and we made certain changes in it,
and had big arguments about whether it should be shown or not shown, and so forth;
and then, having made these decisions, all of a sudden the same. expert advises
the Board the form won't work, that you can use this one form only for the cats,
and another form for the dogs, and the form you use for the dogs you can't use
Approved For Release 2001/04/05 C11-RDP80-01826R000600150003-1
tE<
RJ
5X1A9a
 Approved For Releasgr2001/04/05: CIA-RDP80-018 00600150003-1
SECRET,
for the horses - and no one form is good for anything unless you change it every
six months. Hell, I don't know where we stand. All I do know is I have been in-
volved with the PER for sometime, and that, to my mind, is not turning out to be a
very satisfactory form, even though I was a party to approving it in the first
place, or recommending its approval. I'll admit I was wrong. I don't find it a
helpful form for rating.
MR. KIRKPATRICK: The PER is all right if the man is very good, but if
he has any faults or poor qualities at all, you almost invariably have to write a
supplemental memo.
25X1A9a MR. -: I would make a motion that we proceed to use the new Fit-
25X1A9a tress Report and Dr. - proceed to study and recommend whatever he deems
appropriate.
MR. KIRKPATRICK: Now, how many are in favor of that motion? Raise
your hands.
25X1A9a MR.
I would suggestyou modify that, that you use it on
a pilot operation. How you would do it on a.pilot operation I don't know.
MR. WHITE: The big gap is the fact that we feel we have nothing for
25X1A9a
MR.-: Well, we have the PER all prepared to go to the field.
It's just a question., again, of pushing a button and starting the press to roll.
MR. KIRKPATRICK: Of course, I must admit I am in the same position as
Dick. It just baffles me completely as to why we went through that laborious
process with this Task Force on this problem, and suddenly, after it has been
issued; we get an obiter dictum from the chief conspirator.
25X1A9a MR.-: This Board insisted on using the form in a way the Task
Force had not advised it be used, namely, to be shown to the individual - and that
is the critical point.
25X1A9a MR. But didn't we leave it that it "may be" shown? It was
optional.
MR. KIRKPATRICK: It sounds like the scientist with the atom bomb.
25X1A9a MR. REYNOLDS: I would go along with Gene's motion and
amendment to it to use it on a pilot basis and see how it works out.
25X1A9a MR. -: You have to try it.
25X1A9a
MR. KIRKPATRICK: How would you like to try it overseas, Dick?
MR, I'll probably be crucified by my people, but I would
offer my Office as a pilot operation, which includes more than half of them overseas -
Approved For Release 2001/04/05: C19RDP80-01826R000600150003-1
SEW
 Approved For Releose.E001/04/05: CIA-RDP80-0142 W0600150003-1
SECRET
25X9A2 a total of_
25X1A9a NE. =: We would like to try it in the DD/I area.
25X1A9a
N1R. KIRKPATRICK: Why not try it with these units that want to try it?
MR. _: I swear to God, I don't know what the experience of the
rest of you has been, but I remember the first time we went through this when
this was a CIA Career Committee. I'll take only one minute - 60 seconds - for
this. I've been through it again here. We have studied every damn form in
Government, and anybody with any sense at all knows no fitness report has ever
been evolved that was perfect or a close approximation of it, that certain aspects
are never going to be brought out by a fitness report. It's nothing more or less
than a device to assist a supervisor in rating his personnel. I think anybody in
the military services will grant it is not the ideal way to pick general officers,
that if you just looked at that record there would be a lot of them who would
never make it. And all I am looking for is some form that is manageable, that
doesn't take a man a week to fill out six of them, that isn't an absolutely super-
human burden on tQp of everything else he does, and when it is finished they at
least have some idea of what kind of a joker he is. When you get up to that 15%
where you have to sort them out, and so forth, I know in this Agency they are
going to be sorted out by the Director or one of his Deputies, who will say, "I
like this guy - and I just don't like that one."
25X1 A9a This Fitness Report would be useful to my Career
Service Board because they try to get all that information when they consider, "Is
25X1A he suitable to etc. This form would be useful to my Career Service
Board. But in trying to establish who is a little bit better than the other, it's
not so good.
25X1A9a
MR. - May I ask this: Can we decide, then, to print these forms
and use them?
MR. KIRKPATRICK: I thought we had decided. I understood the motion was
made that we put it on an optional basis for those who want to use it, and those
who want to keep on using the PER can keep on using the PER.
MR, WHITE: That was the motion but that doesn't really sound like the
way this Board should operate. I think the Board ought to decide one way or the
other. I think we would end up with more confusion.
25X1A9a I think it should be done on an orderly basis - maybe
tried in outfit for six months.
25X1A9a MR. WHITE : I'd prefer to have some decision made as to whether we are
Approved For Release 2001/04/05 -GI -RDP80-01826R000600150003-1
SECRET
 cU :
Approved For Rele~2001/04/O5 /05 A- N~A6 8400600150003-1
going to use it or not, and if so, where.
25X1A9a
25X1A9a MR. I got the idea that Dr. - suggested we try it
out on a pilot basis and he would study the results.
25X1A9a That is right.
25X1A9a
25X1A9a
MR. Now if he had- of them over a period of time, I 25X9
don't know what he could do with them but I would find out how useful they are
to my Career Service Board.
MR. ICiBI ATRICK: Is it the will of the Board, then, they be confined
in use to the Office of Communications?
MR. We have a needle on us, and a big long one, about getting
something overseas.
MR. MELOON: And I hope we all realize that we are talking about at
least an 18-month pilot period. It means we are going to be into 1956 before
we make another decision around this table as to whether or not we are going to
have a rating system - an 18-month delay on getting a rating system in. I would
be in favor, if we are going to have a pilot system, have it for the whole Agency,
and have it for all different kinds of categories of supervisors covered. I don't
25X1A9a think it would be worth 30 cents to do it in shop and then
25X1A9a
say it's a good system and try to put it in ORR with all of their research people.
I think we would find it might be wonderful over there but no good in General
shop. Unless you can get it across the board your pilot system isn't
worth a nickel.
25X1A9a
MR.~
after July 1st.
This form was supposed to be used for people on duty
MR. MELOON: As I understand it the way the form was originally drafted
these forms were to be used for about 3 years, in which time he would attempt to
validate the items shown on page 4, or wherever it is here.
25X1A9a
MR. Then we certainly should do it across the board.
MR. WHITE: I think we ought to use it if it's a good form - if it's
going to take that long. If we've got it let's use it, and start studying it
at the same time, and anytime they come up with a change that looks like an im-
provement we can buy that, too.
MR. KIRKPATRICK: Let's vote on two different propositions: Proposition
1 is that we use the new form on a strictly pilot basis on one office,, or more;
and Proposition 2 is that we use the new form on an overall Agency basis. How
many are in favor of Proposition 1? How many in favor of Proposition 2? The
Approved For Release 2001/04/05 :G
0fC11MTMMTFA~
 Approved For ReIsar IN&4 kU&1RD00600150003-1
second proposition carries unanimously.
25X1A9a MR.~ The presses will start to move at 8:30 tomorrow.
25X1A9a
problems of sex, politics and religion, he can get this settled, too.
Any new business for our meeting next week?
MR. REYNOLDS: I directed my Office to make an attempt to combine train-
ing for reassignment into the Agency Reassignment Board. Now, whether it will be
ready next week or not, I don't know. That will be up to Rud to pursue that and
report to you, if you want to have a meeting on it next week.
MR. KIRKPATRICK: The second question: What are we going to do about
this proposition of talking to the supervisors about what Career Service means?
Is that off indefinitely?
25X1A9a MR.~: I think it is most important that something be done as
that Regulation comes forth.
25X1A9a MR. -: It would be quite a quick job to do it by June 15th now.
25X1A9a MR. _ You have seven minutes. (Laughter)
MR. REYNOLDS: I think just as soon as these two Regulations are out
we should proceed to set a date - regardless of whether it's summer or not - and
do it as soon as we have our agenda all set for it.
25X1A9a
25X1A9a
body here, as to just how we do it. Is that satisfactory?
MR, PATRICK. Does everybody agree to that?
MR. WHITE: We might as well get the Director to approve them first.
MR. REYNOLDS: I think so.
MR.- I would suggest we have a meeting of top supervisors.
MR. REYNOLDS: And then we will decide in subsequent meetings of this
There's a technical point here. This says it is effective
1 July. Does that mean we are not going to announce it to the Agency until after
1 July that that happened on 1 July?
MR. KIRKPATRICK: It wouldn't be the first time that happened in the
25X1A9a
Agency.
We did agree last time to publish this - and we so recommend-
ed to the Director - that it be published prior to 1 July.
MR. KII3KPATRICK: Don't you think it is in the realm of possibility
that in the next two weeks we will get the Director's approval on these two
Regulations? And when this Regulation is issued on 1 July he can state there will
be a meeting on such and such a date of all supervisors, to explain it to them.
Approved For Release 2001/04/05 : CI 8 P80-01826R000600150003-1
CEIENT1AF
 Approved For Relpaso 2i}0 44051:~~ TdAL $, 6&000600150003-1
Wouldn't that do it?
MR. REYNOLDS: I think it would.
MR. KIRKPATRICK_: One final item of business. In submitting his report
25X1 A9an the Professional Selection Panel Mr. - gave me this memorandum, which I
will read to you:
25X1A9a
25X1A9a
25X1A9a
25X1A9a
25X1A9a
27 May 195+
MEMORANDUM FOR: Chairman, CIA Career Service Board
FROM . Chairman, Professional Selection Panel
SUBJECT : Commendation of Mr.
At its last meeting on 26 May 195+, which is the subject of
a separate report to you, the Professional Selection Panel requested
me to express to you the unanimous opinion of the Panel and its
advisors that the industry, devotion to duty, and diplomacy demon-
strated by Mr. , in his capacity as Executive Secretary,
has, throughout the Panel's existence, been a major factor in the
accomplishments of the Panel. It is the feeling of all of us who
have worked on the Panel that without the very excellent work done
it is very unlike-
ly that the Panel would have been able to accomplish its task. It
will be appreciated if you will inform the other members of the CIA
Career Service Board of this, and it is suggested that a suitable
commendation be placed in Mr.~ s personnel file, as well as
in those of the members of his Staff.
/s/
J-R' 25X1A9a
MR. REYNOLDS: Hear! Hear!
MR. WHITE: So moved.
MR. PATRICK: Any other new business? We stand adjourned.
. . . The Meeting adjourned at 4:58 p.m. . . ,
- 19 -
Approved For Release 2001/04/05 : I 0-01 R000600150003-1
and the members of his Staff, including Mr. James