CIA CAREER SERVICE BOARD MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000600220002-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 23
• Document Creation Date: November 11, 2016
• Document Release Date: March 9, 1999
• Sequence Number: 2
• Publication Date: July 13, 1953
• Content Type: MIN

Approved For RWWase P80-O'I`8'26R000600220002-4
CIA CAREER SERVICE BOARD MEETING
DCI CONFERENCE ROOM, ADMINISTRATION BUILDING
13 July 1953
DOC
REY CATS
UL
BY DLq 7Z
ORt
-ga
TV- Al
AtG CLASS
RAGES
REV CLASS
JUST ~- NEXT REY
AUTHi HR 70-2
Reported by: 25X1A9a
Approved For Release 1991 IA
 25X1A9a
Approved For Release 1999/09/08 : CIA-RDP80-01826R000600220002-4
Approved For Release 1999/09/08 : CIA-RDP80-01826R000600220002-4
 Approved For Fuse Q /d is.CIA-RDP80-O'926R000600220002-4
trmJflrWr\1TIL
A special meeting of the CIA Career Service Board convened
on 13 July 1953 in the DCI Conference Room, Administration Building, at 3:00
p.m., with LJman B. Kirkpatrick presiding . . .
MR. KIRKPATRICK: The meeting will come to order.
We have two items on the regular agenda: the Professional Selection
panel's decision and further discussion of the CIA Executive Inventory.
Before we get to those two items there are one or two other things
0-? 25X1 Aga
which I would like to take up. has here.th-e minutes of the last
meeting and I presume he means the last meeting of this Monday group. Secondly,
he states that we have representatives appointed on the Legislative Task Force
25X1A9a
25X1A9a
MR. KIRKPATRICK:
The only comment I have to make on that is that
I think we want to move fairly rapidly in getting down on paper exactly what
we want in the way of legislation so that the General Counsel can prepare the
Bill, because I think the time is becoming ripe rapidly for getting that to
the appropriate members of the Congress.
With that we will get on with the agenda.
item 1 is an appeal from the Professional Selection Panel's decision
25X1 A9a on the suitability for career employment of
is here from the Professional Selection Panel and will make a statement on the
reasons for their decision.
25X1A9a I might say, Kirk, this is about the toughest case the
Panel has tried to handle, as will be clear. It was one -where we wanted to be
awfully sure of the facts and the story in the case. The case was referred
1-f $
to the panel by -because the informants in Washington, where the subject had
been an Air Force officer stationed here from February to October of 19111,
furnished derogatory information concerning his integrity and discretion. These
Approved For Release 1999/
 Approved For Ruse 1 99/ ~A-RDP80-016R000600220002-4
were based on the fact that he had made charges of disloyalty against a fellow
officer which were described by these informants as being baseless, and that he
had thus seriously affected the officer's career, delayed security clearance,
14-5
etc. The fellow officer who reported this to ZN& said that only inexcusable
ignorance or deliberate malice could have accounted for the subject's action.
What had actually happened was that during the course that the man took at
on at least one occasion, and 25X1 C4a
apparently there were more than one, the instructor called upon a member of
the class to defend the Communist point of view on a particular problem, and
this one member of the class who as it turned out was the most outstanding
member of the class or the brightest of the class, gave such a good exposition
of the Communist point of view that this man _ turned him in as a security 25X1A9a
25X1A9a MR,
25X1A9a
What year was this?
That was in 1951. OSI conducted a very thorough in-
25X1 C4a
vestigation and eventually cleared the man completely. He was cleared for
Top Secret and completely exonerated of these charges. As this thing developed
we discovered that this whole incident occurred in a class conducted bY1111111111111111 25X1A9a
25X1A9a, who is now with us. We asked INS to interview him and INS talked to
him without indicating the particular reasons but just asking him what he
25X1A9athought of _ who is the subject of this case. He thought rather highly of
25X1 A9a him. He indicated _ was one of the better students in the class, and that
he thought he was a good man. He also said that some months after the training
25X1 A9a was terminated he-- --had been visited by an Air Force agent investi -
25X1A9a gating a fellow student, a described as a 3g~JA9a
brilliant, well-informed individual who had written an outstanding psychological
warfare report on Yugoslavia which was considered by Georgetown to be the fore-
most report written on the subject to date. The Air Force agent told 5X1A9a
that charges of disloyalty had been brought against _ and charges had been 25X1 A9a
Approved For Release 1 9 M CIA-RDP80-01826R000600220002-4
Security 1nfor on
 '5X1 A9a
Approved For Ruse 19991 I9
ecunty Info
CIA-RDP80-016R000600220002-4
placed on events which had taken place in
searched his mind thoroughly for any statement which might be construed against
the interests of the United States and he could recall nothing. He said that
25X1A9a
if the accusation had been made by had based the accusation 25X1A9a
on appearances taking place within his class, _ had displayed total lack of 25X1A9a
judgment. He indicated that if it were true that the subject _ did accuse 25X1A9a
- unjustly, that he would not recommend _ to make decisions or establish 25X1A9a
policy. He said., however, he would recommend him for a position which would
merely entail objective research, analysis or recording.
Two other things that S had to tell us I think had a bearing on the
matter. One was that ~ in a signed statement which he made to the Air Force 25X1A9a
used this language which they thought was a little odd: "Prior to my recall to
active duty with the Air Force I was a student at the 25X1A6a
majoring in Far Eastern Affairs. As with many other college campuses, this
University was upset'by numerous proponents of left wing and outright sympathizers
of Communism. It was my pleasure to give information to the FBI concerning
certain individuals at Perhaps this is not entirely just but we
thought it was rather unusual for somebody to use the term "it was my pleasure"
25X1A6a
to furnish information to the FBI. It seemed to us the personality of a person
who enjoys going around being obstinate.
Incidentally, _ entered on duty in January on a provisional 25X1A9a
clearance. It was not a full clearance. Since he has been on duty with CIA
one other case has come up in which he was apparently the instigator of an
investigation which the FBI is conducting concerning an employee in the Army
1d S
Historical Division. So far INS has been entirely unable to find out what that
was all about, except that he was the original informant who told the Bureau
about this employee of the Army.
Based on all of this we asked that an assessment be arranged through
ass e:s b4\ Q e-.v .
They had an assessment made and did not tell the 25X1A9a
25X1A
Approved For Release 1999 TCIA-RDP80-01826R000600220002-4
Security Inform ion
 RET
Approved For RhWase 19&9464 IA-RDP80-06R000600220002-4
psychologist who was assessing _ anything about his background. They just
sent him in cold. I just reviewed a little while ago the transcription of
what the psychologist said, and I made these notes. She said he had an average
intellectual ability for CIA; in other words, he was bright compared with the
general level of population. But she said he was not using his intellectual
ability effectively. That he was subject to lapses of judgment. This is boil-
ing down about an hour's statement. That he was not good on reasoning which
involved abstractions, and that he was not good at analyzing and interpreting
information, although that is what he thinks he is best at. He said he was
very anxious for recognition and prestige. Primarily he is ambitious for
recognition as an expert in his field. He doesn't want power as such but he
wants to be recognized as an expert. She said that he stated that the principal
handicap to employment in CIA as far as he could see was the necessity for
professional anonymity and the uncertainty of tenure. The psychologist said
that he unconsciously wants to work independently and without close supervision
but he does want to work as part of a group. She said he is not socially
perceptive. He sees people as stereotypes rather than individuals, and that he
25X1A9a
was quite capable of riding roughshod over people with little regard to their
feelings. She said he showed poor judgment in social situations and relies
almost entirely on external standards. He is opinionated and has rigid standards
regarding conduct and behavior and shows a strong lack of perceptiveness. She
added, however, that he was not abnormal in any way and could not be called
either abnormal or pathological, and didn't vary greatly from the norm.
She also said he was not likely to change his personality much with
either age or experience.
On the basis of all of that we also questioned the psychologist quite
closely, going down this so-called working list that we have, and tried to get
her ideas as to answers to specific questions. I don't think it would be
worthwhile to go over all of those in detail but generally speaking her assessment
Approved For Release 1999 , ~TCIA-RDP80-01826 R000600220002-4
Security Inforrn3_,
 PFT
Approved For RWdase 19MJ , 4A-RDP80-0 268000600220002-4
of the man presented the same picture that I at least formed in my mind of
what type of man he was, based on these various bits of evidence from INS.
On the basis of his apparent lack of judgment and objectivity the Panel voted
4 to 1 that he was not suitable for employment in CIA.
I think you all have Bob Amory'a memorandum as to why they are appealing
the thing, which basically says that they don't question our decision on the
basis of the evidence that we have, but that he is a very valuable man and they
would like to keep him at least until the end of his trial service period. I
think the Panel felt that the type of thing that bothered us about the man would
not necessarily show up in the coure of a year, and if you let him stay on a
year and voted to keep him because these things had not shown up, you wouldn't
be protecting yourself against his bad judgment in the future. I don't think
there is any indication that there was any malice in any of these instances where
he reported on people. I think it was a case of just listening to someone
present an argument and putting an interpretation on it which someone of greater
maturity, or better discretion or better judgment, would not have put on it.
That is about the story.
MR. KIRKPATRICK: Any questions, gentlemen?
25X1A9a
25X1A9a
How old is 25X1A9a
25.
What is his grade?
A Grade 9, I believe.
0 Where was he assigned? Do you have anything on
his military assignments?
25X1A9a There was a little, yes. I believe he was with a Wing.
25X1A6a
Right after the war he was in the Marines- I think he was in the 25X1A6a
Marine unit that was with
One other thing that I didn't mention was that the Air Force officers---.-
further reported that on returning from duty in the he related a
Approved For Release 1999/0910'VA7RDP80
344 Security Info ation
 ET
Approved For Rase I 999/09 -RDP80-O 6R000600220002-4
completely false and fabricated story concerning the morale of the units at
This affected the morale of the wing base. 25X1A6a
MR. WHITE: Did the Panel form any opinion as to how well disciplined
he might be? Are we running a risk, in view of his lack of judgment, objectivity,
etc., that if he knew of something the Agency was doing with which he did not
agree that he might take it outside the Agency for discussion?
25X1A9a We talked about that particularly in talking with this
psychologist and she said she thought while he might not accept discipline
from an individual particularly well, she thought he would conform to the
discipline or regulations of an organization. He might pay attention to
regulations but he might indirectly disobey the instructions of a superior if
he disagreed with him.
25X1A9a
It seems to me that is a contradiction of terms.
145
MR. BAIRD: In the course of the-INS investigation were there none
of his troopmates or officers who disagreed with this general picture they
had of him? That is the thing I often had trouble finding out from the INS
investigation.
25X1A9a No, there were others -
MR. BAIRD: Who didn't agree with the derogatory statements but who
supposedly knew him as well?
25X1A9a Four references who were in the Air Force endorsed
the subject's character and loyalty and integrity. Not everyone that I talked
to in the Air Force was in agreement.
MR. BAIRD: Did anything come up at this time that brought the
investigation on? Was there any anti-Semitism connected with his reaction at
all? Was that ever brought out?
25X1A9a
I didn't f gel that at all. M was the top of his 25X1A9a
partially by jealousy or envy.
Approved For Release 199 jT CIA-RDP80-01826R000600220002-4
Security In o 'of?
 Nif?RET
Approved For Rele~'~de 1999NO/?8i . A4 DP80-018 1000600220002-4
25X1A9a Wasn't _ offered a fellowship, Bill? 25X1A9a
They asked as an 25X1A9a
instructor. I had the feeling that his only motive was straight patriotism
but he was going off half-cocked about it.
MR. BAIRD: What became of the personnel policy paper that separated
different categories of employees and would enable an office to hire a man
on a spot basis for a two-year assignment to do a specific job?
MR. WHITE: It is going to be published as a part of the personnel
25X1A9a
25X1A9a
! I think it is published sets up the
25X1A
temporary category of personnel. It exists.
MR. BAIRD: It does exist? Would this person by any chance fall
under that category of being brought on to do a specific job for ORR for a two-
year period and then perhaps at some later date change his personnel category?
MR. KIRKPATRICK: It seems to me we have a legitimate position to
take here in view of DDI's recommendation that he be allowed to serve out his
one-year period; in other words, if it is the inclination of the Board to
allow the man to stay on my feeling would be why not accept that DDI recommenda-
tion of a one-year period, at which time it would be reviewed?
, who is the Division Chief from ORR, with whom
25X1A9~ works, is standing by if it is the will of the Board to discuss this
matter with him.
25X1A9a What I would like to know: who is the father confessor
around here who is going to sit that man down and tell him the facts of life?
It looks to me like there is youth involved, and what he needs is a good
talking to about the way individuals conduct themselves.
MR. KIRKPATRICK: And probably periodically, too.
25X1A9a : It does seem to me'it should stay on a temporary basis,
and that we have something here that is correctable. If he were 55 we would
Approved For Release 1999/0/ Al RDP80-01826R000600220002-4
ecurit In tion
n
 SKRET
Approved For ReleUe I 999/O09y: i RDP80-0182000600220002-4
say the guy is hopeless. It's pretty hard to pick up these specialists of
the type he is, with everything else -- a 72 in golf, etc. (Laughter). So I
hate to see the guy just lost to the Agency if these things are actually, in
fact, correctable, and they would seem to be correctable from what appears here.
MR. KIRKPATRICK: The only thing about his background, it seems to
me, is that there is such a variety of it. He has an aeronautical degree and
25X1A a Bachelor's Degree in Medicine, plus historical, economic, and the iron and
steel of He is either a genius or else he is fluttering.
25X1A9a The psychologist who talked to him learned that his
father was apparently a very successful aeronautical engineer, and this fellow
started out going to engineering school and did very well. She says that he
got out of the field of engineering because of a sort of feeling of inferiority,
and a feeling that he was never going to be successful in competition with his
father, so he chose to get into international activities in an effort to get
away from that.
MR. KIRKPATRICK: That is a good psychological explanation. If you
get a job in competition with your father you get in a different field.
MR. BAIRD: For what it's worth, this assessment is a pretty good
assessment. I mean it's a pretty favorable assessment. There are fewer
derogatory remarks in that assessment than one normally gets among people we
give jobs to knowingly.
25X1A9a I think the interesting thing about the assessment was
that in most respects it bore out the picture that a lot of us developed.
25X1A9a MR. KIRKPATRICK: Would you like to discuss this with - who
25X1A9a
is standing by, or do you feel you have enough facts to make a decision?
I'd like to recommend we waive seeing and that25X1 A9a
we go along with Bob Amory's recommendation that he fulfill his year trial
period and that somebody be specifically designated, by name pref erably-JM5X1 A9a
25X1A9a -to sit this man down to the facts and see if he can't straighten him
Security In o
Approved For Release I 999/09/ 'kDP80-01826 R000600220002-4
 Kr
.
Approved For Releasbwf999/0W,Q it P80-01826E 00600220002-4
I must say that when Bill started out I was pretty well over on the
fact that he looked to me like an amateur witch hunter, but the further he
went along the more it seemed to me it was over-zealousness and a misguided
desire to do what he thought was right. Now maybe that is correct. If it
is not we will have to let him go.
25X1A9a MR.
I agree with Dick, contingent upon the latter part--
if somebody took him in hand and pointed out his misplaced zeal and jumping to
conclusions.
M. KIRKPATRICK: There is another aspect that comes up, too, in
that CIA employees have a channel to use if they want to start making alle-
gations concerning anybody's political affiliations or security, they should
use the Security Office.
So, as Chairman of the Panel, and having talked to you once on this
before, when you talk to him again tell him that the Board's feelings are that
he has to take this fellow in hand and tell him the facts of life. Also point
25X1A9a
out to him if this fellow has any misgivings about the way the Agency is run
there are properly constituted bodies such as the Personnel Office, the
Inspector General, and so on.
25X1A9a MR,. Was - at all impressed with the other side
of the picture? Did he seem to consider that these were dangerous --
25X1A9a Very much so. I think it was develop 25X1 A9a
ments that persuaded him to okay this, really.
MR. BAIRD: I suggest that it is the providence and the responsibility
of the Chairman of the CIA Board to acquaint 25X1A9a
25X1A9a
R. Shouldn't it be done in reply to the DDI? Shouldn't
it be a formal reply back saying what the Board feels?
MR. BAIRD: Yes. I don't think that- should have to carry 25X1 A9a
25X1A9a : We are just asking to act on behalf of the B0arr25X1A9a
Approved For Release 1999/09/0`8MR '-RDP80-01826 R000600220002-4
Se rWAD o Ion
 CRET
Approved For Releasb0999f6g/7P8 . 2;ZDP80-01826E O6OO220002-4
since he has all the facts. There is no sense in parceling them out.
25X1A9a I have already given, just about the some 25X1A9a
story. 25X1A9a
MR. To make itofficial we should reply to this and
25X1A9a
state we have asked the Chairman ofthe Selection Panel to request
to see to it that the boy is properly indoctrinated.
MR. KIRKPATRICK: I think we should put in the reply that points 25X1A9a
25X1 A9a we want brought out. So will draft the reply and will
carry the ball.
25X1A9a Thank you, Bill, and thank and tell him he won't be needed.
25X1A9a
25X1A9a
retired from the Meeting . . .
MR. I've got one like this. He writes me a 10-page
diatribe against various and sundry officials of the Agency and so-called
unrealistic personnel evaluation reports and Vossible Communist infiltration
of the organization. Everybody who doesn't agree with him is a Communist.
25X1A9a The atmosphere is really something.
25X1A9a
25X1A9a
25X1A9a
25X1A9a
25X1A8a
25X1A9a
25X1A9a
MR. KIRKPATRICK: Once again I would like to skip on the agenda to
an item which is not actually on the formal agenda but which has come in
since its preparation.
We have received from the Chief,
memorandum on the subject: Rotation Loan Slot for
LWOP. (Reading)
"1. It
GS-11, presently a member of the 25X1A8a
plans to spend one
g International Labor Relations. During this
_ period, will be receiving a Fellowship and will be
appointed as a Graduate Assistant. He has requested LWOP during
this period.
"2. is a highly intelligent employee, a Phi Beta
Kappa graduate, and has had extensive' training during his two years
in CIA. is thirty-two years of age and married.
Approved For Release 1999/09/08ecur,ty In P80-018268000600220002-4
25X1A8a
is requested that a Rotation Loan Slot be made available
 Approved For Releftt 19990,9 RDP80-0182000600220002-4
25X1A9a
25X1A9a
25X1A9a
25X1A9a
25X1A9a
113. has is that should be reserved
by the Agency. The Chief, and
the chief, office of Training, concur this s a emen .
'14. Neither the -
has a slot in which to carry
"S. The
25X1A8a
25X1A8a
nor the office of Training
iduring his period of LWOP.
25X1A8a
uld be most anxious to
Staff for duty upon
s open at the time. 25X1A8a
would
Agency
where his qualifications might be better utilized."
That is the request. The only thing in my mind which is left out is
have
his return from this schoolin
On the other hand, the Chief,
not object to the placement o
what does international labor relations have to do with what
to do when he returns to the Agency.
plans
25X1A9a That's a good question. I don't know the answer. Do
you, Mat?
MR. BAIRD: No, I don't.
MR. KIRKPATRICK: I think the point that should be taken on this, with-
out prejudicing this particular case, is that rotation loan slots should be made
available only if the rotation is definitely a part of furthering an individual's
career in the Agency. If this is a mechanism to get the fellow carried while he
is on LWOP without any thought as to what his future in the Agency is concerned,
then I don't think that is the purpose of these loan slots.
25X1A9a : The staff paper on career slots spells out the procedure
25X1A9a whereby this would be worked out and the career plan for
by some unit of the Agency.
25X1A9a
supported
MR. KIRKPATRICK: I can see where international labor relations would
be very valuable in the Agency in say 10 Division, or possibly in OCI, or in
another research part of the organization, but there is no indication here that
has discussed his future with any parts of those organizations, nor
have they indicated any interest in it. It just looks to me like a fellow
wanting a year's leave of absence and somebody trying to find out a way of
carrying him.
Approved For Release 1999/09/08DP80-01826 R000600220002-4
Security Informs on
 Approved For Relee 1999/09/98~~ity o QP80-01820000600220002-4
25X1A9a
MR. ?,?hat is the advantage? To preserve his superiority?
MR. KIRKPATRICK: People on LWOP are still on the T/0.
MR. WHITE: I don't really see why it is necessary to use a rotation
slot because they say that they will be glad to have him back if they have a
slot when he comes back. But we can carry him on leave-without-pay without
that.
25X1A9a He has to be carried in some slot, though.
My does the Career Service Board have to get involved in
these things? LWOP has been handled a long time.
MR. WHITE: We do it all the time.
25X1A9a ? But you have to carry him in some slot and they don't
have a slot.
MR. KIRKPATRICK: You don't need a slot.
25X1A9a MR. WHITE: No.
: We checked that with Personnel. If somebody doesn't 25X1 A8a
provide him with a slot--andm can't--then he will have to resign. He can't
be carried on LWOP unless he is in a T/0 slot.
25X1A9a
MR. WHITE: We will make a T/O slot.
That is what they are requesting.
MR. WHITE: Make a T/0 slot in the Personnel office or my office or
some place without using a rotation loan slot.
25X1A9a : I feel embarrassed about this because I don't think it
has received proper consideration down where it should have received it. I
don't know about it and I have never heard about this guy. For a long time we
were pretty tough about LWOP because all kinds of people were wanting an arrange-
ment whereby they could go off for a year and they wanted a job when they got
If you don't mind, I would prefer to have the whole thing thrown back
to us to be worked out.
Approved For Release 1999/09/~8`RDP80-018268000600220002-4
ecunty n atiof
 Approved For Releasd 4999/0919,?rii , J J'80-01826RWO600220002-4
MR. KIRKPATRICK: We will be delighted. We will throw it back at'
you. But I think those things should be answered. Does anybody in the Agency
really want him?
MR. WHITE: It would be more reasonable to give the rotation loan slot
to the office to use until he gets back.
25X1A9a
MR. I have a man going to Cornell to get his doctor's
degree in electronics. We are paying his way and I am holding the slot open
for him, and it's arranged to give him jobs to do.
25X1A9a
25X1A9a
25X1A9a
FOIAb3bl
the shop.
MR. BAIRD: That is a straight training job.
MR. During recesses he will come back and work right in
MR. KIRKPATRICK: Let's go to the next item on the agenda, the CIA
Executive Inventory. The latest development in this particular operation is
that on the request o and Colonel
White, we have added some names to the original list. Does everybody have the
list of added names?
Yes, sir.
I might comment briefly there, Bob had in mind those
exercising line direction over people who really should have executive capacity
and look to the numbers of people supervised, and that is why he brought in
for the first time the Chief of each
supervising over 300. Bob used a rough rule of about 300 people.
MR. KIRKPATRICK: Yes, those Divisions are nearly as big as DDP
Division.
25X1A9a
It really was a misnomer. We no longer have a deputy
in that sense but rather in 3, two of which he wants to include, Chief, Economic
Research and Chief, Geographic. The third man is Chief, Coordination, but that
he ruled out as not being executive in the sense these others are.
MR. KIRKPATRICK: The same thing would apply against the Deputy
13
Security Information
Approved For Release 1999/09/
X1RDP80-01826R000600220002-4
 T
Approved For Releee I 99%14 /,q ,RDP80-0182WO00600220002-4
Director, Admin.
25X1A9a Yes, with one exception. In OCD we have left the ad-
ministrative man off as being more staff than line.
MR. KIRKPATRICK: Any comments?
MR. BAIRD: I just have one query. Are these positions or are they
people occupying positions?
MR. WHITE: I was a little confused in that when I went over this I
didn't have any reservations about the divisions, but to be perfectly honest
one or two of the people who are in these divisions I doubt very much if they
are executives in the sense we are thinking here.
MR. KIRKPATRICK: That is very important, because the more I think
about this the more I think that we want a little variation on this procedure.
The way we propose to do it is to have two meetings, having the individuals come
up here and be told how these things are going to be handled and how they sub-
mit the names to the Chairman of the Career Service Board. It seems to me the
next step in that should then be that the names submitted should be reviewed by
the Deputy Director or the Director of Commo or Training for your concurrence
or non-concurrence. It seems exactly that, that there are going to be individuals
on those lists whom you would not consider, and even some of the incumbents of
the positions listed here. I think that is a necessary operation that must be
followed through before the Director looks at it, because if he sees the name
and doesn't know the individual he will say, "Well, r Mathew Baird 25X1A9a
considers this fellow is an executive."
25X1A9a MR. I think he would have to call us in and let us
justify it by facts based on observation. This doesn't disturb me very much
and I don't feel too strongly about it because these are oranges over here,
and these are apples, and these are lemons, and you can't change them around.
I think in some parts of the shop you can, but I think it would be the great
exception if there was someone there who was capable of going and taking over.
Approved For Release 19959/~~~ty n{ JA-RDP80-018268000600220002-4
 SET
Approved For Relee I 999/Q,%tQ,9 , BDP80-01820R000600220002-4
I think it would be such a standout that people would be coming to me to get
that chap. So I have my own executive inventory in my shop. So I don't know
how it affects the other offices and I don't feel strongly that these people
are executives and doing executive work. I wouldn't want the Director to take
this list and pick out one of these fellows and say he will be a good man for
General Services, for instance.
MR. KIRKPATRICK: Well, I think when the cards are finally put to-
gether for the use of the Director that any caveats concerning the qualifications
of the individual should be in there; in other words, "This man is an excellent
technician but should stay in his field." Once we get these cards together then
I think we can get down and really thrash out the wheat as to whether we really
want to put all those names in there.
25X1A9a It's an inventory, too, in the sense that you refer to it
to look for something, not that something automatically pops out when you want
something.
25X1A9a
MR. I think when the word gets around there is going to
be competition to get on the list. Perhaps it ought to be very much more restrict-
ed than this.
25X1A9a The inventory is that and nothing more. The contents
of the inventory can be good or bad. An inventory just isn't a selected list,
it's a list of all persons who are in the executive orbit, and some of them may
be the last people that should be doing that, but nevertheless that is part of
the inventory.
MR. KIRKPATRICK: This is part of the Career Service Program, and the
purpose of the inventory is to give the Director and the managing personnel--
the managing directorate of this Agency--a facility with which to place people
in responsible positions, as we know that in the course of a year we may have
20 to 50 key positions which will change. We will just use that as our criteria
for selection.
15
Approved For Release 1999/09.A-RDP80-01826R000600220002-4
 Approved For Relea '1999/09 DP80-01826R(i00600220002-4
Security Informs-o
25X1A9a
For what positions? Are all of these positions the
ones for which the Board is going to make recommendations to the Director? In
other words, we are talking about positions, not people, first. We have to
talk about positions otherwise we don't know for that purpose we have the
inventory.
25X1A9a Positions change more often than people do.
MR. KIRKPATRICK: We haven't got all of the executive positions of
the Agency here by any manner of means. The Senior Representative of
is one of the biggest executive jobs in the Agency. 25X1A6a
25X1A9a
time being.
25X1A9a MR.
All of the overseas positions are eliminated for the
If this is to assist the Director in filling these
positions, with the exception of my Deputy I'm the one to decide.
25X1A9a
the policy by usage.
25X1A9a rm. M
Deputy.
There has never been anything promulgated that has become
In that case I would delete all of mine except the
MR. KIRKPATRICK: Now what about military personnel? Should they be
on the list?
25X1A9a On active duty? I wouldn't think so if they are subject
to recall to the Army.
25X1A9a MR. Take the case of somebody nearing retirement, such
as Shef Edwards.
25X1A9a That is different. If there is someone you know you are
not going to have more than two or three years --
MR. KIRKPATRICK: Then suppose we sort of lay down the ground rule
that the military be nominated only if they have indicated a desire to remain
with the Agency.
-16-
Approved For Release I 999/09/0&;itc 80-01826 R000600220002-4
 Approved For Releas A999/040y
.IRDP80-01826FW0600220002-4
25X1 A9a If a military officer is with the Air Force that is what
he has chosen to do.
MR. WHITE: Would that come into play if you are considering one of
those individuals for a position?
25X1A9a i think that would be a selection of employment. That
25X1A9a
is a determination we would have to make in his individual case.
MR. WHITE: I think also, Kirk, from the ones I have added here I
rather feel the same way as does, that I doubt if the
Director wants to get down to deciding who shall be Shef Edwards' executive
officer, for instance, and who shall be the Chief of the Procurement Division.
If that is correct, that these are limited to the positions in which the
Directors want to take a personal interest --
MR. KIRKPATRICK: That is what it was at first.
MR. WHITE: If I am right I think each one of these I have added have
an asterisk by them, and I think all of those asterisks should be knocked out.
MR. KIRKPATRICK! Now the next question: What is this executive
inventory regulation that you speak of, 25X1A9a
25X1A9a
There is a regulation on the books to be written and
published on the executive inventory. In it says there will
be an executive inventory. 25X1 A
MR. KIRKPATRICK: Let's wait and write that in. We will get people
all excited if they think there is an elite corps of executives being nominated.
This is an exercise we are engaged in and if somebody doesn't happen to get his
cap on the first go-around let's not be worried about it.
MR. BAIRD: We hope that the executive inventory would serve the
purpose of making certain that before an appointment from outside the Agency
was made, for an executive position, that the Director be sure that such a man
didn't exist within the Agency.
- 17 -
Approved For Release 1999/09/08JeCc#N
-01826R000600220002-4
 Approved For Release 1999/09/ -RDP80-01826R000600220002-4
Security In o loft NOO
MR. KIRKPATRICK: I think it is the Directorts desire to do that
because he always seems to look that way first. Wasn't that your impression,
Dick?
25X1A9a - Yes.
MR. KIRKPATRICK: So I think that is something that would just happen.
MR. WHITE: I must say, for my own selfish purposes, I would look
forward to this thing being developed further so that if we had a position, for
instance, that we wanted to fill badly, that we would have a list of people to
look at and say, "Well, here are the people that might be considered." I have
this all the time. I have several positions right now that I wish I had more
competent people in.
MR. KIRKPATRICK: It seems-this is the first step; and the second is
for each AD to develop his own inventory, and that would act as a feeder up
into the main one.
25X1A9a
25X1A9a
MR. WHITE: Did you notice my deletions?
Yes. And take out all the ones you added?
MR. WHITE: Yes.
I made it very clear when we went over this that these
are the ones the Director would be interested in appointing. I know where
there have been vacancies in these jobs he has consulted with the Director.
If they are all super-grades they are all subject to the approval of the DDI
anyway.
25X1A9a You have two Deputy Assistant Directors in ONE.
I would like to mention, if I may, that this would be
the only Deputy Assistant Director who would not be in the executive inventory.
- 18 -
Approved For Release 1999/067ddty ~r - . P80-01826R000600220002-4
 Approved For Releas *999/09/08 : C
0-01826 RQO600220002-4
MR. KIRKPATRICK: Then as the list now stands we will set up these
two meetings and explain to the individuals how this is to be handled. Just
to make sure everybody is clear on the procedure, they will be requested,
according to this memorandum of 23 July, to prepare their lists, forward them
to the Chairman of the CIA Career Service Board on an "eyes only" basis, and
after receipt the Chairman will note them, will return the appropriate lists
to the Deputy Director concerned, or to the AD Commo, or to the Director of
Training, for their verification that they concur in these nominations. Then
the final card file will be made up for the Director for the use of the Direct-
or and the Career Service Board on an "eyes only" basis.
25X1A9a And the Deputy Director, General Cabell.
MR. KIRKPATRICK: Yes. And it will be held that way. And I think
it will be a good indication of how much security we have as to how much
leakage there is of this item.
25X1A9a - Bob, do you have the request about certain personnel
figures?
MR. KIRKPATRICK: I did.
25X1A9a - I wanted to say in connection with this not to send it
through me since I gathered you wanted independent judgment.
MR. KIRKPATRICK: This was not a Career Service Board item. It was
an Inspector General item having to do with my inspection of the Personnel
25X1A9a
Office. What I would like to get is the independent views. asked me
about that, too, and I said I wanted to get the independent views. The DDP
Divisions and Staffs, that is all.
25X1A9a There is one final item I would like to bring up and get the views
of the Board. In accordance with the instructions of the Board at the last
formal meeting, I raised with the Director the subject of AD Personnel. I
expressed the views expressed by and Colonel Baird, and
also the views expressed by Colonel mite. He made no comment other than to
indicate that at the moment he did not have a candidate for filling the AD
Approved For Release 1999/09/08 .CIA? DP80-
 Approved For Release 1999/09/0 !!'CIA-,RDP80-01826 R000600220002-4
V
personnel job. Now in view of that it would be my recommendation to the Board
that Mr. Meloon as Director of Personnel be asked to attend the Career Service
Board meetings inasmuch as the Personnel Office and the Career Service Board
have to cork so hand-in-glove in all of their work. What is your view?
Suits me.
25X1A9a
I agree.
MR. BAIRD: Yes, and I am assuming that is the way Red would like
MR. WHITE: Yes, I feel that personnel is such an integral part
of the program that the No. 1 man in personnel should be here.
MR. KIRKPATRICK: They have to implement what this Board is trying
to do. This Board could meet from now until eternity but unless the Personnel
Office has the same spirit and desire to make a career service in this Agency
we are not going to get anywhere, because they have too much of an effect on
personnel.
25X1A9a Hear, hear.
MR. KIRKPATRICK: I think the discussion of a professional selection
panel and whether they handle applicants or review those going from probation
into career --
25X1A9a
tomorrow and they will get started on putting into effect what I regard as
the directive of the Board to the panel. That is why the transcript is going
to them, so they will get the exact words of the Board.
The transcript of the meeting will go to the panel
Office and the Personnel office so that any administrative information which
is developed by any office will be flagged without writing a lot of memoranda,
and sticking religiously to the principle that security information, even
though it may be information which has been obtained with the promise to the
informant that it will be kept confidential, will be kept in that file --
likewise preserving the doctor-patient. relationship on the medical side. But
Approved For Release 1999/09/08 :
 Approved For Releas%4999/09 f k=R 1,426RO00600220002-4
the document will be flagged, which means there is something here which must
be discussed and there will actually be a meeting by a representative of each
of the three offices to advise the Assistant Director for Personnel as to
whether there is enough overall derogatory information to warrant declining
to accept the man. In case it is decided that he should not be accepted the
office which is sponsoring the applicant will be notified, and if they desire
to appeal the case in accordance with procedures t .ich are already in exist-
ence -- if they desire to appeal it it would come to me. If I can't settle
it it would go to Kirk. I hope that will fill the gap without wasting a lot
of peoples' time.
MR. KIRKPATRICK: I think that is the better way to handle it.
~25X1A9a That takes the panel out of the business of examining
cases from this point.
MR. KIRKPATRICK: Applicant cases, and it puts them into examining
people passing from the probationairy period. If you recall the minutes --
it's in accordance with their recommendations that they have personal inter-
views with these individuals.
25X1A9a May I give this transcript also to the panel?
MR. WHITE: As far as I am concerned.
MR. KIRKPATRICK: And if the panel has any questions about it why
I'd be glad to talk to them.
25X1A9a This changes a Notice which is on record; in other
25X1A words, is still in existence which gives the panel the responsibility
of doing this, and I would say that this would change that Notice. But until
we can get the Notice changed the panel will have to know whether to accept
cases or not.
_J' MR. KIRKPATRICK: Any other matters to be brought up? Then we stand
adjourned. Thank you, gentlemen.
The meeting adjourned at 4:00 p.m.
Approved For Release 1999/09/06C. Wkop,'0-01
- 21---