MINUTES OF THE CIA CAREER COUNCIL 38TH MEETING, THURSDAY, 10 JANUARY 1957, 3:00 P.M.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000800040003-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: November 11, 2016
• Document Release Date: September 10, 1998
• Sequence Number: 3
• Publication Date: January 10, 1957
• Content Type: MIN

Approved For Fease
IN ES
OF To
CIA CAREER COUNCIT,
6',000800040003-1
38th Meeting, Thursday, 10 January 1957, 3:00 p.m.
DCI Conference Room, Administration Willing
25X1A9a
ent r Harrison G. Reynolds, Director of Personnel, Chairman
Robert A ary, Jr.,, Deputy Director (Intelligence),, Member
Acting DD/TR, Alternate for D/`rF, Member
COP-DD/P,, Alternate for M /P, Member.
Lmaa B. Kirkpatrick, Inspector General, Member.
H. Gates Llroyd, Assistant: Deputy Director (Support),
Alternate for DD/S, Member
Director of Co ti'.nieat ions, Mzmber
Deputy. Director of Personnel for Plawth g
and Development, Executive Secretary
Office of Personnel, Reporter
25X1A9a
25X1A9a
25X1A9a
25X1A9a x?
25X1A9a
t Staff
c/A&E/TR
The mi natea of the 37th meeting were approved with the 25X1 A9a
followin g correction for "to be re aced eventually by , , G
"tc be su rj~ et by Mr- 25X1A9a
2. It was reported to the Council (a) that the Director had
x x m-o ?e?. all the candidates nominated by the Council for the Defense
College:,,; (b) that three candidates--one more than anti cipated-- had
iniTite . to attend the National War College, and (c) that an extra
lo'.- bad been allotted for the Armed Forces Staff College, therefore
two pc,;uns ill attend.
Ite 2 and 3 on the Agenda were tabled.
4, The Coo:a.cil reviewed the Emergency Travel Insurance Plan and
s zppoxtt:_)ag pipers-(Item Ii) . The Chairman read a memorandum from the
President of GBHk Inc. advising that GEHA Board had authorized him to
complete arrangements for Agency participation. The Council voted
aaprcaval. of the plan and CIA's participation in it.
25X1 A9a 5. nr. Chief, A&E Staff, Office of Training,
presented to the Council proposed revisions in the Fitness Report for
wbic:h the Council had asked. recommended-, -ad the council 25X1 A9a
approved.--that (a) only limited changes be made in the Fitness Report
form at present; these to Include however a complete revision of the
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< :> 3 th i e k,i n4S of the UL k Career Council
axe,tion g -aling with supervisory potential, (b) that research, as at
pr ent, be continued, until September 1957 with a view to presenting
to the Council at that time a comprehensive study of the fitness
e or tta; system a i for-me necessary to implement it, (c) that the
:at k Force on the Fitness Report be continued to aid and to guide the
reewarc?r and other inquiries with respect to both users (raters and
supervisors) and cozeners (executives ant Career Boards and Panels),,
sra ; (fi ) -bat, a UAmited pilot run of the proposed revisions be made
:prior to print3 It for Agency-wide use. The Task Force (Messrs. 25X1 A9a
C-ite,,.m.rt, had consulted 25X1 A9a
25X1A9a ;4i.yr{ j)r., and, lent their support to I3r. recoramenda.-?
ions s 9~?d th wholly minor amendments, the Council approve le proposed
charges in the Fitness Report foram. These included:
e. Adcl.i.timn of the personnel aerial number to Part I and
1'a t II;
b. Addition of "number of months under my suxcerkvision" to
r?t 1;
c.. Revision of the statements to be made by the reviewing
official in both Part I and Part II with a vie-, to making his role
more specific;
d. minor clarifications in Part I Section C, Job Performance
I;vs].uation;
e. tii icati,ons in Part I Section D, Suitability for Current
Job,., to ensure that it was suitability for a current job not over-
'. sui'4ability that was being rated;
f. Over-all revision of the method by vhich the supervisor
evr-luates supervisory potential;
g. Minor revision of the instructions in Part II Section Gt+
concerns strengths and weaknesses.
6. Th= Council requested the Task Force to investigate all aspects
of the f'i taiess 'reporting system, to review Agency experience with the
present Fitxxei s Report form and to make recoo~nendatioars in the fall of
1957 to the r'ovzcil as to whether the present Fitness Report foram should
be retained or modified, or whether same other evaluation system would
better meet the needs of the Agency. On the tation of the Chairman
to members of the Task Force to dent, Mr. made several basic 25X1 A9a
poirx' a among r] ich were:
a. While evaluating people is an extremely complex problem, it
is of vital importance that the Agency move forward and make changes where
necessary and. whenever necessary in order to achieve the best possible
etrauation system we can develop;
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b,, '1 t the goal of the system should be a e L,-K r cut concl icon.,
such aas ratings of plus, average, or minus,vbenever it is practical
ix2 ox'aer that our end product not be so complex taba st we are usable
to assess ghat we have; and
a. at forUwi?htness in reporting is in direct relation to
the :9rwtvezy of tie file and its freedom from I nd scri irate access
ty ll '3k uu),orize,;L P.-:arsons, a7 a, that this is a matter of "-tw Ti?e
3zrtaance ba to the supervisor as well as to the subject.
25X 1 A9a 7- Wr. _ requested particularly that the Task Force consider
:_ .x ; it a .rrative evalw tiou instead of the norm k hen evaluating
senior persons perhaps Bova to the CIS-12 or GS-].3 level. He also asked
I- lie Iac;k 'v: rce; to consider reducing the nzznber of alternatives since it
to i&,,erpret the slight shades of means . that individual,.
caper 1s~orra attach to the multiple statements. i r. "felt that the 25X1A9a
Dark F'o -ce in making its recommendations to the Cat mail should not be
C :Ld by the r s ~~:e icjns of the Council res et4 the f itnes.-.i
r-poz 1 a,, sj-61, .. Mr. Kirk .atric k supported Mr. recd w dat .vns 25X1A9a
F~~>Fsa ci ;sa native reports.
8. It was agreed that the Office of Personuet would do its best
to ace t t a new edition of the Fitness Report form containing the
revs.aioxas approved by the Council vouid be actually in. effect by the
~rd of Febira-re 1957..
9. be Council. V ou:rned at 4:00 P.M.
25X1A9a
Executive Secretary
CIA Career Council
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