HOURS OF WORK OVERTIME COMPENSATION POLICIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000800090033-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 22, 2016
• Document Release Date: October 29, 2002
• Sequence Number: 33
• Publication Date: June 2, 1959
• Content Type: REGULATION

Approved For Release 2003I M17 0-01826R00Q800090033-3
s Notice expires 1 January 1960
SMA
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PERSONNEL
2 June 1959
1. GENERAL
a. For the purpose of establishing an hours-of-duty and overtime compensation
system the Agency differentiates between:
(1) Services which are accurately measurable for compensation purposes by
the classification of the position and the number of hours of duty the
employee is directed to serve. Services of this general type embrace
most positions of grade GSA-l0 and below.
(2) Services which, although generally measurable for compensation purposes
by the classification of the position, are not measurable in terms of
productivity or value by the number of official duty hours worked.
Services of this type embrace most positions of grade GS-11 and above.
b. Positions of grade GS-11 and above warrant special policy consideration with
respect to hours of duty and overtime compensation for one or more of the
following reasons:
(1) They predominantly require the exercise of executive and professional
skills and attributes such as creativeness, leadership, initiative,
and judgement, which cannot be evaluated accurately on the basis of
the number of hours of work performed.
(2) Individuals performing executive and professional duties have such
great variations in their aptitudes and related work habits that they
should not be circumscribed in the performance of their duties by
prescribed maximum work hours.
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2 June 1959
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(3) Many professional positions require duty at
several places and at irregular times of day and involve duties of such
a nature that the need for and the duration of the duty periods
catn be determined only by the individual.
c. The specific overtime compensation policies ###j# $ / %yf in this notice
are designed to # recognize the general concepts set
forth above and at the same time to accommodate situations to which the
general policies cannot be applied with equity.
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#141jig ~ #? ~ #0% This Notice augments j
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jj##J/ by additional and specific rules governing the
administration of overtime compensation.
d. This notice will be effective with the pay period beginning July 12, 1959.
2. OVERTIME COMPENSATION POLICIES
a. Directed overtime duty for which compensation or compensatory time off will
be granted shall be kept to the absolute minimum consistent with the timely
accomplishment of essential functions.
b. Persons in grades GS-10 and below may be directed by appropriate supervisory
authority to work overtime, and will receive compensation or compensatory
time off in lieu thereof.
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PER50NNEL
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(3) When employees in grades GS-:Ll and above are ordered to perform duties
on each of the seven days of their workweek the number of hours worked
on Saturday and Sunday, or such other days designated as the sixth and
seventh days of the workweek, which cause the total work hours of the
week to exceed 40 hours, will be reported in the usual manner on the T&A
record form as overtime work, except as provided in paragraph (5) below.
(1E) IF discretionary hours of work have been performed by an
employee in grade GS-11 or above, x# ~0 causi the total hours
of the workweek to exceed 4+8 hours under the circumstances set forth in
paragraph 2c(3) above, the supervisor will review the work program and
the work performance of the employee and determine
whether any or all of the hours of work performed in excess of 4+8
constitute, after the fact, directed overtime and warrant additional
compensation or the granting of compensatory time off. 4 0WOO `
f ~~ `~ J q4 j? jl # goal The overtime work performed and
approved for payment or credit as compensatory time off shall be
reported in the usual manner except as provided in paragraph (5) below.
Pending the revision of the several T&A forms
overtime work shall be 44 reported as follows:
(a) Form 20, T&A Report Form
All hours of overtime as reported by an employee shall be shown
in the column designated for overtime (O/T) for each day; however,
at the bottom of this column there shall be shown on the "Adjusted
Totals" line the numberedf hours of overtime authorized for payment.
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NOTICE PERSONNEL
2 June 1959
The number of hours of overtime performed which are authorized to
be credited as compensatory time shall be shown on the "Adjusted
Totals" line under the C/T column. Any hours of discretionary
e
overtime worked for which neither payment nor compensatory time
off will be granted shall be omitted from the "Adjusted Totals"
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line. If no payment for overtime or credit as compensatory time
off is authorized for hours shown in the 0/T and C/T columns on
the "Pay period totals" line, a zero (o) shall be shown in both
the O/T and C/T columns on the adjusted totals line.
(b) Form 20a, Confidential. Funds Department T&A Report
--a
All hours of overtime as reported by an employee shall be shown in
the column designated for overtime (0/T) for each day; however, at
the bottom of this column there shd.l be shown on the "Per Totals"
line the number of hours of overtime authorized for payment. The
number of hours of overtime performed which are authorized to be
credited as compensatory time shall be shown on the "Per totals"
line under the C/T column. Any hours of discretionary overtime
worked for which neither payment nor compensatory time off will be
granted shall be omitted from the "Per Totals" line. If no payment
for overtime or credit as compensatory time off is authorized for
hours shown in the 0/T and C/T columns on the "sub totals" lines a
zero (0) shall be shown in both the O/T and C/T columns on the
"Per Totals" line.
(c) Form 1027, T&A Report and Payroll Change Slip
~iimmp~ a e rted by an employee shall be
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NOTICE PERSONNEL
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in the column designated for overtime (O/T) for each day; however
at the bottom of this column on the line intended for totals of
biweekly period there shall be interlined the total overtime
k reported and below this there shall be shown opposite a caption
"Adjusted Totals" to The inserted in the "Remarks" column the
number of hours of overtime authorized for payment. The number of
hours of overtime performed which are authorized to be credited as
compensatory time shall be shown on the same line under the C/T
column. Any hours of discretionary overtime worked for which
neither payment nor compensatory time off will be granted shell be
omitted from the "Adjusted Totals" line. If no payment for over-
-
time or credit as compensatory time off is authorized for hours
shown in the O/T and CIT columns on the line "Overtime Reported",
a zero (0) shall be shown in both the O/T and /T columns on the line
captioned "Adjusted Totals".
(6) ALL TIME AND ATTEN;_)ANCE REPORTS CONTAINING OVERTIME WORK FOR WHICH
COMPENSATION IS AUTHORIZEI) TO BE PAID OR COMPENSATORY TIME CREDITED
SHALL BE SIGNED TO INDICATE APPROVAL BY THE SUPERVISOR AUTHORIZED TO
APPROVE HOURS OF OVERTIME,,
c. Quarterly reports of all overtime paid or compensatory time credited will be
rendered by the Comptroller for review by the Deputy Director concerned
A and Heads of Career Service.
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE
L. K. White
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DISTRIBUTION: AB 8