OVERTIME COMPENSATION POLICIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000800090038-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 22, 2016
• Document Release Date: October 29, 2002
• Sequence Number: 38
• Publication Date: April 16, 1959
• Content Type: REGULATION

Approved For Release 2003/ 0-018268000800090038-8
*400
NOTE: Overtime Compensation Policies
At its fift ; the Council directed that draft
proposed Agency and "Overtime
Compensation Po c es , receive Course na on. No non-
concurrences resulted from this coordination. Suggested comments
which were adopted are identified. by single underline; deleted
material is struck through; that material which will be single
underlined for emphasis when the notices are published is double
underlined in these drafts.
25X1
Approved For Release 2003/01/27 : CIA-RDP80-01826R000800090038-8
 Approved For Release 2003/01/27 : CIA-RDP80-01826RQ00800090038-8 *AW
1%WV o c' n R-r-T
25X1
nFRS(NNFL
16 April 1959
1. GENERAL
a. For the purpose of establishing an hours-of-duty and overtime compensation
system the Agency differentiates between:
(1)
Services which are accurately measurable for compensation nurnoses by
the classification of the position and the number of hours of duty the
employee is directed to serve. Services of this general tyre embrace
most positions of grade SS--10 and below.
(2) Services which, although generally measurable for compensation nurnoses
by the classification of the position, are not measurable in terms of
nroductivity or value by the number of official duty hours worked.
Services of this tune include most positions of Prade (1S-1.1 and
above.
b. Positions of grade 0S-11 and above warrant special policy consideration with
respect to hours of duty and overtime compensation for one or more of the
following reasons:
(1)
They predominantly require the exercise of executive and professional
skills and attributes such as creativeness, leadership, initiative
and judgment, which cannot be evaluated accurately on the basis of
the number of hours of work performed.
(2) Individuals performing executive and professional duties have such
great variations in their antitudes and related work habits that they
Approved For Release 2003/01/27 CIA-RDP80-01826R000800090038-8 -
 Approved For elease A-RDP80-O1826%R. 008000 -8
PERSONNEL
16 April 1959
should not be circumscribed in the performance of their duties by
prescribed maximum work hours.
(3) Many professional positions require duty at multiple duty points and
at irregular times of day and involve duties of such a nature that
the need for and the duration of the duty periods is significantly
determinable only by the individual.
c. The specific overtime compensation policies contained herein are designed
to give recognition to the general concepts set forth above and at the
same time to accommodate situations to which the general policies cannot
25X1
be applied with equity. 00 k~fxi fW ~dxi'd ~ iif Mity Wo M'060
04 Ww x~ 0 44400 vW W1`Y0 ? % Zv i fw.
This Notice auPments E jin that it requires the identification of
individuals who can be directed to work overtime and makes provision for
the subsequent approval of overtime worked at the discretion of an individual
who has not been identified to work overtime.
2. OVERTIME COMPENSATION POLICIES
a. Directed overtime duty for which compensation or compensatoov time off will
be granted shall be kept to the absolute minimum consistent with the timely
accomplishment of essential functions.
b. Persons in grades GS-10 and below may be directed by annropriate supervisory
authority to work overtime, and will receive commensation or compensatory
time off in lieu thereof.
(1) Excepted from the above are persons formally designated by Operating
Officials, with the concurrence of the Director of Personnel, as
Approved For Release 2003/01/27 : CIA-RDP80-01826R000800090038-8
 Approved For Release 2003/01/27 : CIA-RDP80-01826ROO0800090038-8
DRAFT
25X1
PERSONNEL
16 April 1959
trainees for executive or professional Positions of grade GS-11 and
above. Such trainees will not be directed to perform overtime and will
not receive overtime compensation when they voluntarily work overtime
hours.
c. Persons ~ whose J~id'i~ grade is 03-11 and above (executive and Profe$-
sional
positions) will not normally be directed to work overtime or be
authorized to receive compensation or compensatory time off for duty time
voluntarily contributed. Exceptions to this Policy are:
(1)
Persons in production positions, the Productivity of which is pre-
dominantly measurable in -units of Production or hours of duty per-
formed, may be designated as such by Operating Officials, with the
concurrence of the Director of Personnel, and the incumbent will re-
ceive compensation or compensatory time off for directed overtime
performed.
(2) Individuals directed to perform duties on each of the seven days of
their work week shall receive compensation or compensatory time off
for work performed on Saturday and Sunday or such other days designated
as the sixth and seventh clays of their work week.
(3) Any individual who, in the performance of assigned duties, comnletes
a total work week in excess of 48 hours may be authorized compensation
or compensatory time off for hours of duty in excess of W (exclusive
of hours of directed overtime worked and compensated in accordance
T?rith paragraph c.(2) above). No compensation will be Paid nor com-
pensatory time off granted for hours of duty between 40 and 48 in
Approved For Release 2003/01/27 : CIA-RDP80-01826R000800090038-8
 Approved For Release - DP80-01826R000800090038-8
O
p'Rq O fl L
16 April 1959
25X1
recognition of the concepts of discretionary latitude in the performance
of executive and professional services set forth in raragraph l.b.,
above. (See attachment)
d. Deputy Directors, with the concurrence of the Head of the Career Service con-
cerned, are authorized to determine that the exceptions provided in naraRraohs
c.(2) and (3), above, shall not be applied to any or all of the tyres of duties
performed by employees under their jurisdiction when in their judgment overtime
compensation is not appropriate to the normal conditions of service of the
position or positions concerned.
e. Operating Officials are directly charged with the responsibility to apply the
preceding overtime policies with consistency and equity.
f. Delegations of authority in writing shall be made by all Operating Officials
to supervisors authorized to approve hours of overtime which may be paid or
credited to compensatory time. Copies of these delegations shall be furnished
to the Fiscal and/or Finance Division, as annlicable.
g. Authorized supervisors Y4 W~ i4tW ii!i dW~ l y1 i'~ X~iHas rf Wtv ~9M6WO
IM1010 are charged with the full responsibility to assure that
before approval of overtime for payment or credit as compensatory time off,
the employees concerned are eligible under the policy requirements and the
supervisors' approvals will be accepted by the Office of the Comptroller as
full authority for payment or credit.
3. IMPLEMENTATION
a. Operating Officials, with the concurrence of the Director of Personnel, will
identify by name each trainee excluded from reeeivinP overtime compensation
in accordance with paragraphd 2.b_(l); similarly, they will identify each
GS-11 and above "production" position authorized overtime compensation in
accordance with paragraph 2.c_(1.).
b. The procedural provisions for the administration of overtime prescribed in
Regulation emain in effect except as modified by the following changes
Approv ase 2003/01/27 : CIA-RDP80-01826R000800090038-8
 ApprovedP'br Release 2003/01/27 : CIA-RDP80-01'8"26R0008000D9Q 038-8
M n c ~
25X1
25X1 I
16 April 1959
covering Vouchered Funds payroll (T&A report Form No. 20), Confidential
Funds Departmental payroll (T&A Report Form No. 20a) and
(T&A Report and Payroll Chance "lip No. 1027):
T'ield payroll
25X1A7A
(1) Overtime work ordered to be performed by employees in grades X05-10 and
below will be reported on the T&A record form as overtime in the usual
manner, except as provided in raraoraph below.
(2) Overtime work ordered to be performed by employees occupying positions
of grades GS-11 and above which have been designated by Operating
Officials, and concurred in by the Director of Personnel, to he
"Production Positions", as defined in narar'ranh 2c(l) above, will be
reported on the TRA record form as overtime or compensatory time in
the usual manner, except as provided in paragraph j below.
(3) '.,hen employees in grades OS-11 and above are ordered to perform duties
on each of the se:'en days of their workweek the number of hours worked
on Saturday and 5undav, or such other days designated as the sixth and
seventh days of the workweek, which cause the total work hours of the
week to exceed 40 hours, will be reported in the usual manner on the
T&A record form as overtime work, except as rrovided in narapranh (S)
below.
(i) In the event discretionary hours of work have been performed by an
employee in grades =7-11 or above which cause the total hours of the
workweek to exceed 48 hours under the circumstances set forth in
paragraph 2c(3) above, the supervisor will review the work program and
the work performance of the employee and make a determination whether
any or all of the hours of work performed in excess of 48 warrant
i ~~r r} (i03~1G1t h~l?4~ ~(I'-O~I~Z 08 l~Jt~O off as
 Approved For Release 2003/01/27 : CIA-RDP80-01826R000800090038-8
25X1
PFRS0NNFL
16 April 1959
constituting, after the fact, directed overtime. The overtime work
performed and approved for nayment or credit as compensatory time off
shall be reported in the usual manner except as provided in paragraih
below.
J(L
overtime work shall be made as follows:
(a) T&A Report No. 20
All hours of overtime as reported by an employee shall be shown
in the column designated for overtime (0/T) for each day; however,
at the bottom of this column there shall be shown on the "Ad.iusted
Totals" line the number of hours of overtime authorized for payment.
The number of hours of overtime performed which are authorized to
be credited as compensatory time shall be shown on the "Adjusted
Totals" line under the C/T column. Any hours of discretionary
overtime worked for which neither payment nor compensatory time
off will be granted shall be omitted from the "Adjusted Totals"
line. If no payment for overtime or credit as compensator,~r time
off is authorized for hours shown in the VT and C/T columns on
the "Pay period totals" line. I zero (00) shall be shown in both
the 0/T and C /T columns on the adjusted totals line,
(b) T&A Report No. 2C)a
All hours of overtime as reported by an employee shall be shown in
the column designated for overtime (p/T) for each day; however, at
Approved For Release 2003/01/27 : CIA-RDP680-01826R000800090038-8
j Pending the revision of the several T&A forms the renorting of this
 Approved For Release 2003/01/27 : CIA-RDP80-018260800090038-8
AW DRAFT
I
I
PERP' 0~Th1EL
16 April 1959
the bottom of this column there shall be shown on the "Per-Totals"
line the number of hours of overtime authorized for payment. The
number of hours of overtime performed which are authorized to be
credited as compensatory time shall be shown on the "Per Totals"
line under the C/T column. Any hours of discretionary overtime
worked for which neither payment nor compensatory time off will
be granted shall be omitted from the "Per Totals" line. If no
payment for overtime or credit as compensatory time off is autho-
rized for hours shown in the O /T and C/T columns on the "sub-totals"
lines a zero shall be shown in both the 0/T and C/T columns on
the "Per Totals" line,,
(c) T&A Reoort and Payroll Change Slip - Form No. 1027
All hours of overtime as reported by an employee shall be shown
in the column designated for overtime (0/T) for each day; however
at the bottom of this column on the line intended for totals of
biweekly period there shall be interlined the total overtime
reported and below this there shall be shown opposite a caption
"Adjusted Totals" to be inserted in the "Remarks" column the
number of hours of overtime authorized for payment. The number of
hours of overtime performed which are authorized to be credited as
compensatory time shall be shown on the same line under the C/T
column. Any hours of discretionary overtime worked for which
neither payment nor compensatory time off will be granted shall be be
Approved For Release 2003/01/27 : CIA-RDPo-01826R000800090038-8
 Approved For Release 2003/01/27 CIA-RDP80-01826R0000800090038-8
PE'RSONr'EL
16 April 1959
25X1
omitted from the "Adjusted Totals" line. If no payment for over-
time or credit as compensatory time off is authorized for hours
shown in the O/T and / T columns on the line "Overtime Renorted"
a zero shall be shown in both the O/T and C/T columns on the line
captioned "Adjusted Totals".
(6) ALL TINE AND ATTENDANCE RT'PORTS CONTAINTrIG OVERTIME WORK FOR '-RICH
COMPENSATION IS AUTHORIZED TO BF PAID OR COMPENSATORY TINE CREDITED
- ------- -- SHALL BE SIGNED BY THE SUPERVISOR AUTHORIZED TO APPROVE HnURS OF OVER-
TIME TO INDICATE APPROVAL.
c. Quarterly reports of all overtime raid or compensatory time credited will be
rendered by the Comntroller for review by the Deputy Director concerned 9r{c
jV ? ? ?$4 and Heads of Career Service.
FOR THE DIRECTOR OF CENTRAL INTELLI('-ENCE
L. K. White
Deputy Director
(Support)
Approved For Release 2003/01/ :. I - D -01826R000800090038-8