PERSONNEL RESERVE FOR THE CENTRAL INTELLIGENCE AGENCY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R000900120017-6
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: October 27, 2000
• Sequence Number: 17
• Publication Date: October 1, 1953
• Content Type: MF

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1 October 1953
MEMORANDUM FOR: The Director of Central IntelI/Jeuee
SUBJECT:
Personnel Reserve for the Central intelligence
Agency
1. FROMM
To examine faetore relative to the estal'zilehment of a
Personnel Reserve In the Central intelligence Ageecy0
2. FACTS BEARING ON THE PROBLEM
Personnel reserve organisations have proved effective in
augmenting the Military, Public Health, and Foreign Service by
providing trained forces immediately available /fuzing initial periods
and for duration of a national emergency.
To provide for an effective personnel reeerve, it is
essential that an agency have prior claim to the services of the
reservist.
Training le an eesentiel part of a reserve orogr
0
Regular employment reinstatement rights should be available
to the reservist to the memftmum extent possible?
Remuneration of the reservist provides eeme incentive in
apy mutual agreement between a reservist and the active organization
of which he is a part.
Sources for organisation of a CIA reserve can be found in
empleyee lietings of predeceseor organitations? stparateen In geed
standing of this Agency, and by direct recruitment-0
3, DISCUSSION'
In consideration of legislation that may be required to
establish a Personnel Reserve for the Agency, study *Ma Outline Plan
for a Central Intelligence Agency Personnel Reserve? 0(TAB A ? which
is an adaptation of the Coast Guard Plan) deveiope certain factors
requiring farther discussion:
0 This plan outline has been developed for discussion gurposes only, Ne
recommendations are made on the merits, demerits or comeletenese of the plea,
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2aLtultat
In consideration of trends in the develoement of the
Agency career service program which avoid 1U...tam oblirations
on the career member to serve in any post as may be required,
it aspears illogical to erect statutory obligations which are
aoplicable only to a reserve component of this career service.,
b, &wagon from Military Training and Draft
Lacking statutory precedent for blanket exemption
from military training and draft for employees of civil
organisations, government and non-lgovernment, it appears
undesirable to consider legislation on this point for a
reserve n Rather, It is considered desirable to extend
present Agency agreements with the Selective Service concern-
tug draft deferment for personnel assigned overseas, and with
the Defense activity which provides for a 16-week orogram
of eeuivalent military training - making both of these applieable
to reservist employees when on active duty,
c- RettralLE2gular EMplmment Reinstatement Rialto
Precedent exists in statute establishing reserves
in the military and in the Foreign Service which providen for
restoration of positions held by reservists in varioue agencies
of the United States Government or of the District of Columbia
when ordered to dmty subject to prior agreement or releaue
for that duty by the agency heads in question.. As regards
reinstatemeat rights in non-government positions, no precedent
other than that established under the Selective Training and
Service Act of 1940 Is available, To attempt to obtain such
far-reaching benefits for reservists coming from civil employ,
meat (I,e., industry, etc?) to withont precedent, This is -
a matter which would require detailed study by the General
Counsel prior to its inclusion in any legislation on the
subject of a reserve for this Agency.. (TAB B - EXcerpts from
Statutes Providing for Employment Reinstatement),
ballattitt-tizalia
Present CIA legislation provides authority for
apployee training,.
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es lAY-14X-Aftiselete
The plan (TAB A) for esteblishment if a CIA Persenael
reserve assumes that a reservist shall be brought to active
duty on a scheduled basis. As such the resereist is, then, in
fact, an employee of the Agency and It follow] that this Agency
has authority for payment of the reservists salary as an
employee of the Agency, TAB C contains some estimates on
costs chargeable directly to a reserve,
Consideration of security clearances as a problem in administratSen
of a pereopnel reserve has developed that it is one largely of
additional cost due to an Increase of the number of investleations that
must be made to assure valid security clearances ter eaci reservist
employees Contiuuing costs for this investigator-, proesdnre are
estimated in TAB C "Cost Mstimates Directly Chargeable to Adelnistratiou
of a CIA Personnel Reserve", Provision of an adequate staff and tulles
to process reserve clearances on an anneal or periedio basis is the
answer to this problems
Dandling of security Information in a reserve training program
at the same time avoiding compromise of current opsrations, and, providtng
material of value to the reservist and the Agency, is interelocked with
the form and organization of the reserve training erogram. A first
premise In avoiding eueh compromise is that the reserve trainee should
az be given on-the-job type training in certain cemponents of the Ageney,
In other components onethe-job training is clearly appropriate, Con-
sidering these facts in a very general sense, a reserve training program
appears entirely feasible provided the reservists axe handled on a
scheduled basis in courses Carefely controlled and. approved as to course
content, TAB D Temente on a Reserve Training Program" provides
further amplification of.thiss
Assignments in this Agency for reservists of other services are a
problem which mast be considered in the establishmsnt of a CIA reserve.
This is considered essential in view of the many weIlegnalified. reservists
of other services currently employed in the Agency or thers who mighl be
interested in serving the Agency during a national emereency bet who
probably could not be intereeted in a CIA reeerve if reenired to give ee
their military or other reserve commismion giving certain retirement
benefits. The assignment of reservist of other streicee to this Agezey
is probably a problem for negotiation in each case between the Agency and
those services in question, including reimbursement for all costs and salarl
incident to maiutenance of a reservist contracts
Review of the sources for obtaining CIA reserve membership indicts
that there are an estimated 4,500 cases of Individuals who were empleeees
of predecessor organisations, and an estimated l4S0 cases of individuals
who have been separated from this Agency under honoreble conditions, Of
these cases, many may prefer to maintain reserve membership in other
organizations in order to preserve retinement benefits, etc
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S ecurity Infor.mation
4 Cpuusioa
It is concluded that a pereonnel reserve organization is
desirable in order to insure orderly and effective augmentation of
the Agency during initial periods and duration of a national
emergency,
It is concluded that the Director of the Central
Intelligence Agency has authority under existing law to train
reservists on active duty and to obligate funds for that training.
No legislation is required for this purpose,
Establishment of a prior claim by the Agency to a reservist
employee9s services is.largely a matter of mutual Agreement between the
reservist, his empleyer, the military service where the individual Is a'
member of a reserve In that service, and the Agency,
Administrative procedures affecting military draft and
equivalent military training of employes should be made applicable
to reservists on ,aggyleahatex, ?
Rapier employment reinstatement rights for the reservist
are desirable, No precedent in statute providing such rights exist
Other than that for United states Government employees, To insure
reemployment rights for reservists who are employees of the United
States Government and of the District of Columbia, legislation is
recommended?
Maintenance of security clearances on reservist employees
constitutes no problem other than approval by appropriate authority
of an adequate staff and funds to care for the investigatory work
which is chargeable to maintenance of security clearances.
Identifying reservists es employees in the pay of this
Agency should not be construed to prevent any member of the renerve
solely by reason of membership therein from practicing his civilian
profession on occasion before or in connection with any department
of the Federal government or the District of Columbia, This statement
of :reserve employee rights is a matter which may require legislation
depending on the nature of the contract, It is suggested that this
matter be studied in detail by the General Counsel,
5. ASTIO,aay=__._.j..._CtSENDFM
a, That the CIA Career Servide Board approve the above
concluelons and secure aeproval by the Director of the Central
ml, lidgence Agency()
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b, That the Office of the General Coansel be
requested to prepare appropriate legislation,
c, That the Office of the Assistant Director
(Personnel) be requested to prepare appropriate justifications,
supporting data? end appropriate regulations to effect this
reerve program,
do That the Deputy Director (AdmInistratien)
be requested to asQume over-411 responsibility for action:,
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TAD '010
AN OUTLINE MAE .70.11 CIA MiSONNEL RESERVE
,Nmette and Administrakiss
The CIA reeerve Is a component part of CIA for the purpoey of
providing a trained force of individuals which, added to the force
in the regular career service, will be adenuato to enable the
Agency to perform its funetions and duties during initial stagea
of national emergency and for the duration of that emergencye The
Reserve shal/ be ad:Ministered by the Personnel Director under euch
regulations as the Director may prescribes
The CIA reserve hall be composed of citizens of the United
States and of it territories and poseessions who are physically and
otherwise qualified for performance of duty, awl who, throueh
aeceptance of a remerve appointment, indicate their intent when called
to serve the Agency during emy period of national emergency or war
declared by the Coegeess ,V the President to exist? and ouch trainiee
duty as may be requirede
1
The term of appointment in the CIA reserve shall be for a period 7
_g_iiiljestee In event of national emergency or war declared by the
Congrees or the Peenident to exist, all members of the reseewe shall 1,
indicate their intent to serve on active duty for the dueation f
that emelegeneY
an times ether than national omergeney, members of the reserve
shall agree to scheduled periods of training with pay as authorised TV
the Directors The Directoe may release any member of the reserve frem
active duty at any timec. When performing authorized training ti
reservist may be furnished with transportation to and from such duty
with submistence and tranefere en route and during the performeace
such duty with subsistence In kind or commutation thereof, which rateu
to be fixed by the Director,
pgyfire.dts.lcovarkutheri.V_m_d Other BernefiM
Pay grades of reserve members shall be the veriaus grad s applying
to reeular members of the career service established on basis of review
f reservist qualifications by a Reserve Selection Panel, 7
M bers of the reserve while engaged on active daty shall have
the same authority rights and privileges of regular members) of the
career sereice,
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Seciirity iifiagtion
Members of the reserve on active duty who suffer sicknese,
disease:10 disability or death shall be entitled to the same benefit
as prescri by law?
Personnel of the reserve my be allowed the cost of training
equipment or material as prescribed by the Director to be essential
to the condact of an adequate reserve training program,
123wWletoll--211:3-1-MiAteS5-213
Mestere of the CIA reserve hall te entitled when on aetive duty
to benefits of administrative procedures applicable to Ageney career
employees in effecting draft deferment or eqaivalent milttaZ7 training,
secultelleand ?AW-21eUVelitt2alt
All members of CIA reeerwe when engaged on active duty or
authorised tnewel to and from senh duty for training prescribed by
the Director shall be eubject to regulation's and *rdere governing
the administration of Agency affair, including the provision that
reservists shall be subject to emerity regulations at Al/ timee0
reeord of which shall be an agreement and oath by the reservist aceepte
it those security obligations?
le existing Agency regulation should be constrned to prerent
any member of the reserve solely by reason of membership therein from
practicing his civilian profession or occupation before or in connection
with any department of IP oral government or the District of Columtiae
provided that acceptance of employment or practice of civilian profesaion
in connection with any foreign government shall receive pr i r approval
by the Director of the Contra/ intelligence Agency,.
Reinstatement
All members of the reserve who are in the employee of the U 'Le&
States government or the District of Columbia? who, by prior agreement
with the appropriate egeney, come to duty under the reeerve shall be
restored to positions held by them when coming to that duty,
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Ex.e.t.ine_w to Ir.1._....antattRt.es...Prerm .1:23:_j_m_..eeL Reinstatement
The 141.1:4110_Sirvice Aest_eeLlass...
Secs 528,' Reinstatement of Reserve Officers
"Upon the termination of the assignment of a Reserve Officer
assigned from any Government Agency, such person shall be entitled to
reinstatement in the Government agency by which is regularly
employed in the came position he occupied at the time of assignment,
or in a corresponding or higher position. Upon reinstatement he
shall receive the withinegrade salary advancement he weuld have been
entitled to receive had he remained in the position in which he is
regularly employed under subsection (d), section 7, of the Clasnifivatien
Act of 1.923, as amended, or any corresponding provision of Raw applicable
to the position in which he is serving, A certificate of the Secretare
that such person has met the standards required for the efficient cooduct
of the work the Pereign Service shall satisfy any reqeiremente as te
the holding of minimum ratings as a prerequisite to the receipt of eh
.salary advancements.*
Sec. 761
Title 14, Fart /X - Coast Guard Reserve and Austilier7
Xagaging in Civil Occupation; Leaee and Trainieg Duty
*0A11 embers f the reserve who are in the employee of
the United States government or the District of Columbia who are
ordered to duty by proper authority shells, when relieved from duty?
be restored to the positions held by them when ordered to duty.*
SelstatrePsWAIIUMLALarrice Act-91-11
Oh, 720, 54 Stat0 885, as reported
in U.tL Code, 1946 Ed., Title 30
Sec, 308 App,
*a. Any person inducted into the land or naval forces under this
act for training and service, who, in the judgment of those in autheePey
completes his period f traeeing and service shall be entitled to a
certificate to that effect 4 * * *n
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"b. In the case of any such person who, in order to perform
sada training and service has left or leaves a position? other than
a temoorare. position In the employ of any employer and (1) who
receives such certificate, (2) le qualified to perform the duties
of such position, and (3) makes application for reemployment within
90 days after he is relieved from such training and service or
hospitalisation continuing after discharge for a period of not more
than one year -
"(a) If gull position was in the employ of the
Ur. S. government? its territories or possessions, or the
District of Columbia? such person shall be restored to
such position or to a position of like seniority and pay;
"(b) If such position was in the employ of a private
empleyer , each employer shall restore such person to each
position or to a position of like seniority status and par
unless the employees circumstances have so changed as to
make it impossible or unreasonable to do so;
0(c) If such position was in the employ of any state
or political eabdivision thereof, it is hereby declared to
be the sense of the Congress that euch person should be
restored to such position of like seniority, status and pay.
Ro. Any person who is restored to a positionr,ln accordance with
the provisions of Para (a) or (b) of subseetion b. shall be considered
as having been on farlough or leave of absence during his period of
training and service in thalami or naval forces, ehall be so restored
without loss of seniority, shall be entitled to partieipate in
insurance or other benefits offered by the employer pursuant to
established rules and practices relatlng to employees on fdrlough or
leave of absence in effect with the employer at the time each persoa
was inducted into each forcest, and Shall not be discharged from such
position without cease within one year after restoration,,
* * * * * * * * * *
"NOTE: Sec. 1 of the Act of jun* 1946 provided that all of the preeisions
of the Selective Training and Service act of 1940 ? as amended, are
hereby expressly reenacted, except those provisions which are hereleol,IL
amended or repealed (Sec, 303p 3050 and 316 of Ur. S. Cede 1946 Edition?
Title 50, WAR? Aopendlx),, See,, 308, above? therefore was reenacted
IA June 1946?*1
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Tn?rmati on
TAB nen
Cost Estimates Directly Chargeable to Administration
0.g.1.1.SILEEKIM-21:221,r"
PERSONNEL RESUVE TRAINING Plate
Annual Recurring Expenditure Estimate *
COST ESTIMATE
PER. CASE 1,22_910,A
1, Security Clearances? Annual
Recurring Cost, Estimate $100,00 $10,000,00
2u Salaries ** (estimate based on
OS410 $509440 PA)
15 days 0 $16.50 247.50 24,750,00
1. Per Diem Subsistence
25 days 0 $9,00 135,00 130500.00
4, Transportation
(Est. Based Round Trip Chicago-
Washington)
Round trip let, el. fare $75,38
Round Trip Lower Berth 124? 9148
TOTAL (Est)) $576.98
$57,698octo
* Est, costs chargeable directly to a reserve program.
** Met, based on Phblic Law 351, Section 510 Career CoMpensation Act of 1949
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,Comments B,eerve Training Prram
Review of factors affecting training under a reserve pregram
reveals that such a training program is feasible provided that it
Is handled on a scheduled basis carefully administered and controlled
as to approved course content to insure:
(a) That information provided for the reservist
is of value and controlled on a true need-to-know bees.
(b) That reserve training operations be confined
to approved locations.
(c) That any plans for active employment of the
reservist during training shalt be controlled In a manner
insuring against unprofitable ehooping around the Agency,
a procedure providing limited training for the reservist
and of questionable value to the Agency as regards security
of operations,
An example of profitable onrthe-job reserve training can be
cited in the ease of a support function tech as Communications
where it appears feasibae and desirable that communications
reservists, after appropriate indoctrination, can participate in
actual communications problems simulating operations. This type
of ow-the-job training is not limited to the reserve training
period but can be extended to communkations operations problems
on a continuing basis where the reservist volunteers for such a
program.
44641144146,
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