PERSONNEL OFFICE SURVEY REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R001000030009-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: November 17, 2016
• Document Release Date: May 24, 2000
• Sequence Number: 9
• Content Type: REPORT

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I. MMMAMMOU&SMOMOMM
A (Ifiwoe of Coa ioationz;
B. A ii ist ative Staff
0. Porsomml Br ah
D. Foreign Section
IIm F1'JJ1=,_~,`~A .M as ., 040Sz' LS&~'1r~~r~,
~1 psi ~~R t~exsat,szasad, aol
Tha office of Corffain .cation iv respom i1La for fUrnishing
oo r i ?ations a upport faoilitiea on a world wide basis. For O/C
s a th a world is divided into a s ajhio areas
oamumicaatio project T/04ss or Co m iioatio a employees assign to
other Awry oo portents, i.s luding projects. In gene ? g the fosses
Foreign Sections pezirfo= the saws funetions bait .variation are
introdvtcG 3 soause of differing ~ izrobla xsa
Thy Foreign Sections EL-a funs Aon l responsible for:
A. Initiating psi c;oo rdin tiW; aOtiona necessary for the
v nt of 0/0 a e-o el and depa .tints to and from the field.
B. Fu ni a :i oonti ;g ad d. atrativv support to 0/0
erg. ,al wii) atom located in. foreign field areas.
0. Aiding in ?ttho solution of ga rirz sdministrative a
po sonal pro b' e of Fors ign Field pc raorheel and their depo .onts.
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MORil"T
SC E i R OMUC 2
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DUETAILED FW~F XJ%L 8PQjS s uo SIG D LE-SE O P . "
Thz, c < tail vi statement below is intended to give an over- .
picture of the ctionB of thc) Foreign Sections-.
A. gn a iit and Wbv t of p'?sonnel to an Area
Upo rac eipt of a Oar;: asr 6e-ice Board action assigning en
individual to foreign area o:,: a mwrar1tx from a Division Chief
concerning an initi gU aappoint* jr t (7 or below)., where the employee is
being assigned to a foreign t$ Chief of the Foreign Section as s
all responsibility for processing the individual to the field. The first
{? B
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s'~*r taken by t C ief. ]? igm , ,ecti that a it
a sit able . e a pow;tios a bye c" e . t /qx Vie. chi
s2
..
Foreign Section,
i 'o edure3 r pots the r wca k.uai forwards to PDC.
1 kd vid . and oauAs w r, by pm A2
4 a bioscap tLcal sketch of the
4 Area Chief in the field as
advance inforar-.1.on & the ass: r; qualifications. When the de.
arts e date s ti schediu `.e hw been established
section ". r I-A et ble or .Asp to a to the field In w der that
the Individual be t at b," a de-stlTuAk-lon. I=wdiately prior to
"R. ite iarliYidUal ? .zi c--Yew---,.ire Fro..; ga Section Chief conducts a final
.ef ; with h~ ink >sd ~': e e DrIei'iag Check Sheet). On
.a pie ;ion of ii br ie:g'innffi tt.:~ Foreign .ectio Chief arranges, th ugh
rR 4 M < ritt ? r%1 t for the inn .vidua7. .th V re
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to i~k..a.LL. .Lii~tt 'Lk`stfd J.M1a.4
Chief , Administrative Stiff, and tbe Dep ct ' Assistant Director for
Co 'cations. Upon conplation of the, interviews,, the Foreign Section
Chief signs the Central Processing 1rezh cles ? shoes: for 0/C and
tha individual departs.
B. Support of Personnel In the Area
With the prose ass r e s arrive .1. &&: an o-varnoes i taL:i.on, the
pz :?tiesu aer Foreign Section entt tses in .o e ; ftl1 ' wA indivi? A:ie3. adid
support stage. All personnel aid ek ainist alive matters coonon
to an oversaw eMloyee are the. cont::a etng dito of responi ibilityr of
the Foreign Section for t1 teams or tte i tiidual e a to,". The
produot of the Scatione es arorta it i a n s t ation of it e a overseas
Personnel is coordinated within the 042 and v . the cans warrants,
with the interested DD/P, Foreign Div;,rion, bir t: c Foreign. Section
Gb1ef. Gui a is received from that Chief , .-orao2ane3. Bra=h, and
from 0/C Division Chiefs when the perrernneei e;pect.mcrga with operations.
In the administvation ai' ove -seas Cep ckttio s personnel
thare is included;
Financial . Y,atter s
a.
b.
c.
Salary rpaakjsxti4
Ronmpe;nt of all, wance
AacoTnntinga for a, ;vcMess, r! p
nt o'
vanesr n
d.
Requests for ae vU MM a for e ; si
en~a
c.
Credit Union loe rss, nonnpk-rant of 0. U. : o gas
f.
NoupE1nrent of vac by perssonue ? abroad
g.
Requeee for pc: v=-L: of a ,l owanoes
2. Personnel tovewath
a. Requests for r )w p*resonw L for fie Ui
b,. Promotion recces .ationa
a. PCS movemsnts in field
d. Re-slotting jarsonae l in. ie ld required by CSB action,
changes in work load, or for pocean ng purposes to allow overlap of
personnel
e. Tran fears ??-,' Ween 0/C ar4 other Agency e3ompor nte3
=Rbel
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f. Compensation claims
3. Movement of Effects
a. Requests for movement of part or all of Individual z s
household effects
b.. Requests for informdtion of status of household
effects and automobile in transit
c r Requests for movement of vehicles
4. Tables of Organization:
Reviews individual Table of Organization change requests,
as well as major re-organization changes received from respective field
areas, and makes recommendations to Deputy Chief, Administrative Staff,
on soundness of organization structure and the effect it will have on
employees currently assigned or in process. Upon approval of the T/O,
initiates the necessary personnel action requests (S. F. 52). If there
is an excess of ?personnel at a station, coordinates with various Division
Chiefs to determine who will be retained on the new T/O, who will be
returned prior to completion of tour of duty, and who will be reassigned
to another area. The Foreign Section.ia required to have all details
concerning personnel assigned to their field T/O at their finger-tips,
from size of family to dates of birthy from E? date to date of present
grade. These facts are presented and considered when T/0's are pro-
posed and activated.
5 r Miscellaneous:
Marriages to foreign nationals present complications
and the Foreign Section provides advise and solves problems pertaining
to the disposition of such matters. In addition, where there are
problems between field station and the individual, as well as personal
problems of the employee, the matter Is always directed to the Foreign
Section which plays the role of counsellor or coordinator in getting
the required solutions.
C . Return of Employees to Headq iWtrters
Approximately six months prior to the completion of the
employee's tour of duty, he submits a :home leave request to the Foreign
Section. The case is then scheduled for Career Service Board Rotation
action. When the Career Service Board has taken action, the Foreign
Section is notified. The Foreign Section -then prepares a dispatch
advising; the field of the CSB at tion, sand gives a date for the subject's
departure from the field.
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h'a.1r.GIRI Ti cIt" 3f'~d.IOl
when the employee departs from his overseas post, he sends
an ETA cable to the Foreign Section which in turn advises the Personnel
Processing Unit of the scheduled VIA data. Upon arrival at Headquarters,
he reports to the Foreign Section where he is given a personal debrief-
ing, which includes a discussion r-igardibg general living conditions in
his area, male, and any personal problem he may have. He is assisted
in solving his personal problems, ither directly or by arranging
,appointments for him -, i thh various Support officers in the Agency; such
as, Finance Division, aPDC, and Transportation, Division. Problems may
include back pay due the employee, advice on escrow accounts, advice
concerning disposition of househol i effects, and problems concerning
uuependents. The Foreign Section r:tquires the employee to complete
the Personal Post Report; then the individual is sent to Central Pro-
cessing Branch,, F DC,, to complete his rethrnee processing. Upon com-
pletion by CPB/PDC, the employee r -3turns to the Foreign Section, which
Introduces his to his new Foreign !4ectioh which will furnish adminis-
#rative support in the new area of assignment. The old Foreign Section
prepa_ ea a S.F. 52, completing the "From!' side, and turns such papers
over to the new Foreign Section for completion of the "To" side.
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F. Each ' eign Section main Caine 6 T/ worksheet which contains
aepl ete listing of positions, i acumbetsts, type of assignments,
acanciee, pending actions, and proposed actions, and is used as a
reference in day-to-day activities u In addition, each Foreign Section
uaintains essent'Lall.y the same inf,Ermawibu on a visual aid board for
the exclusive use of the M.
F. The following is a deccrikation of the various procedures for
cover processing of employees to tie field:
:3:WI, VITIOH
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S MRIT'( l iY)CMI.AT?IO
The following is vv listing c t the Files and Recor-Is
maintained by three of the four Foreign Sectio: s:
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Dispatch :ales (tisane Copy)
(l arm
(2 area
(3) Advun= `?; project
b. Personnel Action File (tissue coPY)
d< Separation allowance file (tiwue coPY)
e a 3iogt'spt i. al. sketch Tile
f. tissue copy)
9. oly." i c ;ion file
h. .sce3,1r.neoue inter off ic.e e a; es pondence file (t:tas u M c~,p
Miree tolm
a. P.~'ic a e f:.l.e This is a lew,ii 'king file cw i ;,: ?-r, v'sricu perammel. acticals approved ale aesi.gnd to the
area, c ::.es and dispatches concerning rotatie;xi, home-lea? e,, and
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s' iJui s.' Y L1POBMATION
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e .7LLrWiti'i.S
E ( RPJ:`I I ORMTION
reassic mtn o due and received;
and salary ch-es b
Bade, position number
h o Maintains Viswkl Aid Boards (C1113)
N. i.ntains b flexoline file DAU cating vacancies
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Notebook file of home leave add; ~asaes
:. C. Current TO rt:.e
0 file ganged 25X1 C4a
by anti includes grade and position number
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Sec?l.tof - Numerical files
In and Out Cables; maintained yearly and are destroyed
b. In and out Dispatches; intain,;d yearly and are de.s'sroyad
o; o In and Orx correspondence
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e. O/C merjora-.1d.a., orders and notices
Ae? uiatiofl
O/C M nini st ative Procedure Manual
Section - Miseallwaeoue riles
a. Post Report fi .es; maintained ?.r station
b. 3x5 card. :Me on each ind.ivis u .T . assigned., processing
to, and. rt; ''ned from the area, Includes name, ,Vide, tit1eD location,
slot; f ; c a; x,, various personnel :actions approved ithile assigned to tea.. s
area n hip iaant tion is maintained in order to service na rcus
ins aural, fa ra ei 'd for imm~-Aiste and up-to-date .t. orui tiono
s:9 Z ainta .ns Visual Aid Board (CSB)
CR T
SECURITY 1=10MIaht
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