PERSONNEL OFFICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R001100010026-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: January 31, 2000
• Sequence Number: 26
• Publication Date: July 21, 1953
• Content Type: MEMO

Approved For Release 2001/09/04: CIA-RDP80-01826RO01100010026-5
TAB
Approved For Release 2001/09/04: CIA-RDP80-01826RO01100010026-5
 ~Jr~Rl~lse 2001/09/0
JUL21
MEM)RANDUM FOR: Inspector General
Your EYES ONLY memorandum, same subject, dated
1 July 1953, and my-reply, dated 8 July 1953.
1. The information requested in the second paragraph of your
EYES ONLY memorandum was not included in the reply dated 8 July 1953.
2. The following persons on the FI Staff have as either their
primary responsibility or secondary responsibility the handling of
personnel matters:
Primary Responsibility - Personnel
Secondary Responsibility - Personnel
DOCUMENT NO. ---_.._--_--
NO CHANGE tN CLASS. ^
Ii DECLASSIFIED
CLASS. CHANGED TO: TS $p
NEXT REVIEW DATE:
AUTH: HR P 0-2 GG ,ffi
OAfEA ` YEVIEWER: _42
Title Grade Unit
FI/Personnel
FI/Personnel
FI/Personnel
FI/Personnel
FI/Personnel
RI
RI
Chief, FI
SPS
Plans
Staff C
Staff D
RQM
Chief, Foreign Intelligence
C NO AL
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Security Information
JUL 8 1953
MEMORANDUM FOR: Inspector General
SUBJECT: Personnel Office
REFERENCE: Your EYES ONLY memorandum, same subject, dated
1 July 1953
1. The service rendered to this office by the Personnel Division
(Covert) might be described at the present time as generally satis-
factory. We have noted a decided improvement in the service during
the past year particularly in the activities of the Central Processing,
Placement, and Employee Relations Branches.
2. This general observation notwithstanding, however, we do feel
that deficiencies exist in the service in the following categories.
a. Organization of the Personnel Files. Individual personnel
files are filled with extraneous material which has no bearing
on employees' careers and are deficient in providing pertinent
information in many cases.
b. Control of Personnel Files. Inadequate control often
results in the temporary loss of files even within Personnel
Division itself; but more important, the wide dissemination of
employee files permitted by PDC mitigates against the maintenance
of any semblance of confidentiality with respect to the files'
contents.
CONFIDENTIAL
Approved For Release 2001/0 DP80-01826 R001100010026-5
c. Confusion at Lower Levels in PDC. Clerical personnel
who handle the important function of entrance on duty are often
unaware of changes in policy or procedure with the consequent
result of misdirection of new employees.
d. Faulty Position Inventory. The inaccuracy of the records
of this unit results in the inability of PDC to provide true
statistics on the physical location of personnel, e.g., despite
the fact that the were transferred
from the FE Division to NEA in October 1951 and PDC has been
notified several times of this change, personnel assigned to
Security Information
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Security Information
NFIDEN TIAL
these countries in the field are still carried by Position Inventory
as part of FE.
e. Incomplete Notification System. Failure on the part of
Personnel to notify releasing offices of the effective date of
transfer of personnel causes confusion in the offices concerned
with the transfer. Likewise an apparent lag in notifying Fiscal
or Finance Division of such transfers causes the misdirection of
pay checks.
3. It is recognized that some of the deficiencies listed above are
not solely the fault of the Personnel Division in that inefficiency in
the offices served often compounds Personnel's problems; but it is felt
that if PDC exercised greater control in the responsibilities which are
primarily within its Jurisdiction, improvement could be effected.
Chief, Foreign Intelligence
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