PROPOSED REPLY TO IG REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80-01826R001100100022-9
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: July 9, 2001
• Sequence Number: 22
• Content Type: REPORT

Approved For Release O1~ F QW
;8
26R00110040022-9
DRAFT
Part 3. Personnel Operations Division.
0U COMP 11PE 1_. G
OC,tG CLASS PAC, ES Hiv CL,"SS
JUST 2V' NEXT REV a-C1AUTH: HR 10.2
1. Three of the recommendations made regarding the Personnel
Operations Division have to do with the clerical area and certain findings
(paras 4 and 5) are made which I believe should have comment before res-
ponding to the recommendations themselves. Regarding the clerical shortage
there is admittedly a large number of clerical vacancies at the present time.
This is a direct result of the ceiling controls imposed last December. The
cutback in recruitment and the reduction in the pool were necessitated by
the reduced rate at which Agency components would accept new clerical
assignments. The clerical attrition rate is not abnormally high but is higher
than we thought might be the case under the federal economy program. To
that extent, only, is it higher than anticipated. The statement is made that
"higher clerical standards and requirements for a full field investigation
before entrance on duty will make it more difficult to :keep a flow of cleri-
cals into the Agency". This may well be and we hazarded this observation
ourselves in talking with the IG's representative but we believe it is too
soon to make a final judgment in this regard. In paragraph 5 it is stated
that 960 new clerical EOD's may be too few to meet the requirements for
FY 1965. What the indications are that lead to this conclusion are unknown
to this division but we have no evidence to suggest that an average of 80 a
Approved For Release 2001 / C
 Approved For Releas 01/@Yfl SAPW80%268001100400022-9
month will not meet our basic needs. In this regard it is worth noting that
the Executive Director-Comptroller said on 18 April 1964 in approving a
recommendation to enter clericals on duty in FY 65 that he was concerned
about the under-utilization of Agency clerical help. Certainly the Office of
Personnel and specifically Personnel Operations Division will review the
clerical needs as appropriate. The current effort to EOD as many as pos-
sible prior to 30 June has colored the situation somewhat and we believe
that the program to EOD up to 400 in the first quarter of 1965 should be
allowed to run its course. By mid-August the manpower figures should be
clearer and at that time we will be in a better position to forecast the balance
of the year's needs. If that analysis establishes that greater recruitment
effort will be necessary it can be undertaken.
2. Recommendation three is accepted and the Chief of Clerical
Assignment Branch has been given the authority to extend the pool time of
individuals subject to the general review and control of the Chief, POD.
3. In regard to the hiring of older female clerical personnel (recom-
mendation 4), we agree that we should exploit this group to a greater extent
but prefer not to limit the policy to reserve appointments only. Many
should properly be given regular appointments to start with and others
appointed on reserve should be converted to regular appointments if
extended. We do intend to increase our recruiting efforts for this group.
,?
Approved For Release 2001/ -r
8 126R001100100022-9
 Approved For Release 2001/08/07: CIA-RDP80-01826R001100100022-9
gEND ER WILL CHECK CLASSIFICA- I TOP AND BOTTOM
-
CONFI]TENTIAL, SECRET
UNCLASSIFIED I ---T
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
C/POD
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
Mr. Echols has gone over this. Depending on the
style in which the other comments are written., we
may or may not want to make a few editorial
changes in this when they are consolidated.
HOWEVERO he doesn't agree with your note on
recommendation 4. He believes that we should
either make regular appointments to begin with
or, if we went to extend beyond a 5-year reserve
period t n we should convert to regular appoint-
ment.
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
Ex'~t/DPers
2 Jul 614
UNCLASSIFIED
CONFIDENTIAL
SECRET
Q-reP,
F
- -
9-l LO
100022-9