ORGANIZATION CHART OFFICE OF CENTRAL REFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200010021-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 15, 2016
• Document Release Date: March 19, 2004
• Sequence Number: 21
• Publication Date: August 1, 1958
• Content Type: CHART

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c
ORGANIZATION CHART
OFFICE OF CENTRAL REFERENCE
OFFICE OF THE
ASSISTANT DIRECTOR
Administrative
Staff
USIB Committee on Documentation
USIB Committee on Procurement of
Foreign Publications
Automation
Development
Group
Liaison &
Collection
Division
Machine
Division
Document
Division
CIA
Library
Biographic
Register
Central Reference Advisory Group
Panel of Consultants
Industrial
Register
Graphics
Register
Special
Register
80827=2 Approved For Release 2004/0Wf Qlb1A1Jl b tY01139A000200010021-8 AUGUST 1958
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WHAT IT IS -
A catalog of machine index cards providing access to the subject
matter of foreign information reports and finished intelligence pro-
duced by CIA and other members of the intelligence community.
Books and motion picture films acquired by CIA are also cataloged
under this system.
The numerical framework for the indexing of documents, books,
and films is provided in CIA's Intelligence Subject Code, e.g.
750 Commerce, Communications, and Transportation
751 Foreign Trade
752 Domestic Trade
753 Communications Service
754 Highway Transportation
755 Railway Transportation
756 Water Transportation
757 Air Transportation
IBM machines and other special equipment developed by CIA are
used to produce Intellofax Tapes (illus. p. 3). These are strips of
paper which show the titles and document control numbers of all
reports held by the CIA Library which deal with any given subject
in any given area.
A system in effect since September, 1954, provides for filming and
viewer or print service on the microfilm copy of IAC information
report series. (Information reports received prior to September,
1954, are maintained by CIA Library in original form.)
e.g. Lebanon
e.g. Air
e.g. All or any specific classification
e.g. 1952 to date
Provide lists of
specifications by:
a) Subject
b) Area
c) Source
e) Date of Publication
Finished and basic
information reports.
separately.
intelligence studies can be segregated from
Books and motion picture films are listed
TAB "B"
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Next 1 Page(s) In Document Exempt
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~%w C
a0 N_F_I l)mE?N-T-I A-L
Selected Questions Posed to the CIA
a n d S e l e c t e d
Starr n a ec e
erea~~ce : ds roduce
Information-Tyne Questions.,
1, What percentage of Chinese cotton production goes into padding
for clothing and bedding?
2. Provide a legislative history of so-called Soviet co!mnon-law
marriage and the present status of common-law marriage in the U.S.
3, Find the type and amount of explosive used,, and the number
of cubic yards of rock moved in the largest non-nuclear blast,
, Identify a collection of newspaper articles written by Karl
Marx which were published after his death by his daughter; determine
if copies of this book have been stolen from all libraries in the
U.S. by Russian spies as claimed in an article in the Washington
Daily News,
5, Give the beginning date of Ramadan for the next ten years,
6, Provide revisionist quotations on democratic centralism.,
humanistic socialism., and the guiding role of the CPSU0
7, What are the names of Khrushchev's sons-in-law?
8. What was the name of a newspaper published by Julius
Caesar?
who was the "man on horseback"?
loo Where did Pandora live?
Literature Search Type Questions.,
1, All available information on North Korean Civil Aviation,
2, All information on missile hardware and installations,
3, All information on the Volga-Don Canal,
?0 N-F-I D-E-N?T?I?A-L
C
25X1
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C -0-N F-I-D-E-N?T-I A L
Published Reference Aides
to IAC Union List of Intelligence Serial Publications.
2. Intelligence Publications Index,
3. Monthly Index of Russian Accessions (published by the
Library of Congress).
25X1
5. Bibliography of Middle, Easts Economics, Geography,
History and Politics, with Special Section on Iraq,
6. Observed Radio Frequency Usages
7, Calendar of Projected International Conferences.
8, Index to Reports on Rail Routes Traveled in the
USSR.
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TAB "DM
Complete Cycle Information Service
INFORMATION
REQUIREMENT
LOCATING
PROBABLE
SOURCES
Card catalogs
Bibliographies
Books & Periodicals
Reports, etc.
Peekaboo
Tapes, wires,
drums, etc.
Electronic data
processors
with
N YC
e'Oa e
Types of
preparatory
work required
see key below
Y THE
USER
TRANSMISSION AND/OR
CONVERSION OF MATERIALS
Abstracting
Copying
Translating
Lending
Relisting in usable form
Report writing
U
1~1
From the collection
Inter-library loan
Facsimile
U ltrafax
Electronic memory
Photoforms
a. full size
b. microforms
c. other
In the collections
Key to the types of preparatory work that may be required
I. Building the collection
2. Descriptive and subject cataloging and
indexing
3. Compilation
?1. Reproxluction and typing
a. Punching, notching. embossing and/or
tabbing
6. Photographing and photo-processing
7. Clipping and mounting
8. Manual filing
9. Machine filing
10. Preparation of programming instructions
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C-0-N F -I-D-E-N-T-I-A-L
MICROPHOTOGRAPHY
Both Air Intelligence and CIA are testing a system developed by
Eastman Kodak known as MINICABD. This system in essence substitutes
a 16 x 32 mm film strip for present CIA system which uses the IBM
punched index card and the corresponding hard copy or film in the
document storage file. MINICARD document images are read elec-
tronically not mechanically as IBM cards are. The characteristics
of MINICARD make possible a reduction of space requirements by a
factor of b, and an increase in speed of handling by a factor of 2.
The new system is capable of a level of information manipulation and
a degree of coding sophistication which gives promise of radically
augmenting the contribution of the information fragment to the
solution of reference problems requiring a search of the literatures
And, contrary to present practice, the integrity of the file is
maintained at all times.
C-0-N F-I-D-E-N-T-I-A-L
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STORAGE
EQUIVALENT TO
ONE FILE HARD
COPY DOCUMENTS
ONE FILE MINICARD STICKS EQUIVALENT TO ONE MILLION DOCUMENTS AND FOUR MILLION TABULATING CARDS
50
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 i.1.
25X1
Russian Version
yl3yueHH peaxl1HH Me, 3TIdJIOBHM
ay^oxpo-.l 1114po-RaTexMH-s0c#plrcT09 XMC-
JOTH X TpHapxa6poMMeTaHalmx. I1-011 Biz
xmoAeICTB1Ix yxa3aHHHx coeA1iHeH112 06-
pa3yIoTCR IIHP0xaTeXxH0Bue 3C?HDN T-Ma-
pHJIMeTH#0CCpHH0BHx i{HCuOT. 11 0MH-
neHiHH noCJieAHIIx CAa6oii COJIRHOI1 x11c-
JIOT02 nOAygeHE nnpoxaTexIH H TpXa-
pPIlm1eT?R?IfQOC(~HHOBHe IIICJIOTH.
B HacTORiem HCCJIeAOBaHHH HMI
H3ytIaAHCb peaHgxH zae cny c1Ae aiHHMX
sNxpam ~ 0Cc OpICTO11 HHCJIOTH, THna
C~,H~~POR(rge R - C2H5 ),
N TpxapIJ6poweTaHaMH.
PeaxuxR IIe'ricgy 3TxJIIIHpoHaTexHHo-
BbID6 3tjlHPOid Ci0e,0PHCTOin HIICJIOTH H
Tpxapxn6}o1tldeTaxaMI4 no axanonHH c
aA1MJ#040p1ICTHI.Mi 3C 1IpaMH go.ini xa
xATx no peaxgxx:
3xenepimeHTaABHue AaHHue noRasa-
JIPI9 1ITO peaxqxg Ae!1CTB'TeJmHo r1 oTe-
xaeT no yxa3aHH0"y VDaBHeHIIio. ax
roved For Release 200410313.1 : fA-RDP80B01139A000200010021-8
CARAT S SPEC1 r d OF MAC 11 E 2a-,:SLATIOJT
SOURCE: J. Gen. Chem. 22, 1479 (1952)
Machine Version
Reactions between ethyl ester of prrocate-
cholphos-acid and triarilbromomethanes
were studied - Upon interaction of above-
mentioned ccmpouncls the pyrocatechol este
of triarylmetphosphin-acids are formed -
Upon the saponification of the latter with
weak hydrochloric acid pyrocatechol and
the triary11-nethylphosphin-acids were
obtained.-
In present investigation reactions between
mixed esters of phosphorous acid were
studied = type refer p 1479 pg 1 ----
whereR eql C2H5 ~ - = and triarilbromo-
methanes - reaction between ethylpyrocate-
chol ester of phosphorous acid and triar-
ilbromomethanes on with alkvlphorous
esters must proceed according to reaction
9 refr p 1479pg 2 -
The experimental data did show = that re-
action actually is proceeding according
to above-mentioned equation - thus = for
mixture
Hanpxraep,noil xarpeBaxllH c~ec~I TpIIa (example = upon the heating of the
of the triarylbro-methane and eth~rliola
pxA6po~~aeTaxa 1I 3THJInHpOi{a.eXHiioBOrOi~,tecnol ester of phosphorous acid svro-
-
3lxpa (0CCDopIICTOII 'r;~ICJIOTH np0HCx0AXT a
BHAeJlexxe 6pOMHCT0r0 3THJIa H o6pa3o-'tion of bromide ethyl and formation of
hi
=
t d
b
t
BaHxe xpHCTaAJIHTIecxoro BeigecTBa,
apeAcTaBJRIo:gero co6o2 nHporiaTexHHO-
BH31 3M TprlapH?IMeTY1I000CJHHOB0:,I 3?!IC-
~
R yCTaHOB:?eHHH CTnOeH!IH no-
JIOTH.
iynexxoro coeAxHeHHR 6Hia npoaeiexa
peaxuxs oMHJIeHHR pa36aBJIeHHObI COJIR-
HOM ICHCJIOT0yi- npx HwrpeBaHMI OT 180
Ao 200? B 3anaflHHHX Tpy6xax. IIpo, I1-
TOM oMHAeHHR RBJIRIOTCH nllpoHaTeXXH H
TpxapxJIMeTIuI oc(x)IIxoBaR xucnoTa.
w
ch
o
ance es occur
crystalline su
s
is pyrocatechol ester of triarylmetphos-
phin-acid - for the establishment of the
structure of obtained compound was the
reaction of the saponification with
diluted hydrochloric acid upon heating
from 180-30 200. deg in sealed tubes
carried out - the products of the sapon-
ification are pyrocatechol and the
triarylneth-phosphinic acid -
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`_AB 'IF"
Edited Machine Version Human Translation
Reactions between the ethyl ester of Reactions between the ethyl ester of
pyrocatecholphosphorous acid and triarrl- p~rrocatecholphosphorous acid and triaryl-
bromronethanes were studied. Upon inter- bromomethanes were studied. Upon inter-
action of the above-mentioned -compounds, action of the indicated compounds, the
the pyrocatechol esters of triary1methyl lpmocatechol esters of triarylmethylphos-
phosphiie acids are formed. Upon sapon phinic acids are formed. Upon hydrolysis
ification of the latter with weak hydro- of the latter with weak hydrochloric acid,
chloric acid, pyrocatechol and the tri- pyrocatechol and triaryl_methylphosphinic
arylmethvlphosphinic acids were obtained. acids are obtained.
In the present investigation, reactions
between mixed esters of phosphorous acid
of the type C04-O2-POR (where R is C2H5)
and triarvlbro:omethanes were studied.
The reaction between the ethylpyrocate-
chol ester of phosphorous acid and tri-
arylbrom.o ethanes, by analogs with alkyl
phosphorous acid esters, must proceed
according to the reaction (schematics
omitted; ed.)
The.ex eri_mental data showed that the
readtion actually proceeded according to
the above-mentioned equation. Thus, for
example, upon heating a mixture of a
tri ar-lhrcr:c,met:~.ane and the ethylpyro-
catechol ester of phosphorous acid, the
isolation of ethyl bromide and the for-
nation of a crystalline substance occurs
which is the pyrocatechol ester of tri-
ar.-1aet:y1 hosphinic acid. To establish
the structure of the obtained compound,
saonificati.on with hydrochloric acid at
180-2000 in sealed tubes was carried out compounds, they were hvdroloyzed with
The products of the saponification are weak hydrochloric acid at 180-2000 in
In the present investigation, we studied
the reaction between mixed esters of
phosphorous acid of the type C6?.4-02-PO3
(where R=C2H5) and triar;Jlbra-oomethanes.
The reaction between the ethylpyrrocate-
chol ester of phorphorous acid and tri-
arrlbramomethanes, by analog with alkyl-
phosphorous esters, should go according
to the reactions: (schematics omitted:
tr.) -
The experimental data shoved that the
reaction indeed nr oceeds accoru'i ~g to the.
indicated equation. Thus, for extample,
u?on heating of a mixture of triar-"lbrca:i-
omethane and the ethylpyrocatechol ester
of phosphorous acid, there occurs the
separation out of ethrl bromide and the
formation of a crystalline substance
which is the -p-rrocatechol ester of tri-
arylmethvlphosphinic acid. For determin-
ation of the structure of the produced
pJrrocattechol and triarylmethylphosphinic sealed tubes. The products of the hrdrol-
acid. - ysis were pyrocatechol and triarylmethyl-
phosphinic acid.
1139A000206010021-8
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-TAB "G"
Short Reading List on Developments
In the Field or Documentation or
Interest to Intelligence
Vannevar Bush, "As We May Think", The Atlantic Monthly, July 1945.
Herbert Coblans, "New Methods.and Techniques for the Communication
of Knowledge", UNESCO Bulletin for Libraries, July 19570
Saul Herner and R0 S. Meyer, "Classifying and Indexing for the
Special Library", Science, April 19570
H. P. Luhn, "A Statistical Approach to Mechanized Encoding and
Searching of Literary Information", IBM Journal of Research
and Development, October 1957-
H, PO Luhn, "The Automatic Creation of Literature Abstracts",
IBM Journal of Research and Development, April 19580
Yehoshua Bar-Hillel, "A Logicians Reaction to Recent Theorizing
on Information Search Systems", American Documentation, April
19570
R0 E0 Fairbairn, "Information Methods.- Adaption to Growth", ASLIB
Proceedina October 19570
J. V. Kuipers, A. W. Tyler and W. L0 Dyers, "A Minicard System
for Documentary Information", American Documentation, October
19570
L. I. Gutenmakher, "The Problem of the Mechanization of Scientific
Information", Vestnik_Akademii Nauk, SSSR, August 19520
L. I. Gutenmakher, "New Types of Statistical and Information Machines
in the USSR", Vestnik Akademii Nauk, SSSR, October 19560
Leon Dostert, Editor, "Report on the Eighth Annual Round Table Meeting
on Linguistics and Language Study.- Research in Machine Translation",
No. 10, Monograph Series on Languages and Lin istics, Georgetown
University Press, 1957.
A. L. Mackey, "Organization and Availability of Technical Translation",
ASLIB Proceedings, May l9580
Felix Liebesny, "Economics of Translation", ASLIB Proceedings, May
19580
William No Locke and A0 Donald Booth, Editors, Machine Translation
Of La Les, MIT Press and John Wiley, New York, o
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'AW ?2 m TAB "G"
Andrew D0 Booth, L0 Brandwood and J. P. Cleave, Mechanical Resolution
of Linguistic Problems, Bu.tterworths Scientific Mica ons,
oond nq 1956-
Jesse H. Shera, Allen Kent,, James W. Perry, Editors,
Documentation in Action,, Reinhold Publishing Corp.,, New York, 1956,
Information Systems in Documentation,, Intersgience Publishers,,
New Yo-r ,
TO E. R. Singer, Editor,, Information and Communication Practice
in Indus, Reinhold Publishing Corp,,,, New York, 1956.
Patrick Suppes, Introduction to Logic, Van Nostrand, New York,, 1957-
R. K. Richards, Arithmetic Operations in Digital Computers, Van Nostrand,,
New York, 3rd Printing., 1955-
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