TERMINATION OF THE SCIPS EFFORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200100012-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 15, 2016
• Document Release Date: June 9, 2004
• Sequence Number: 12
• Publication Date: April 30, 1964
• Content Type: MF

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CgIFPEN1IAL
STAFF FOR WE C
MORANDUM
SUBJECT
IVE0 T1ON PRCCESS/NO STUDY (SC1PS)
30 April 1964
SCIPS-D-2/4
Chairmen, Committee on Documentation, (CCM)
Termination of the SOD'S Effort
REVERENCE a. SCIPS-D-2131 17 October 1963
b. COD1B-De82/28, 26 :February 1964
0. VSIB, Minute, 29 April 1964
1. The action and recommendations on the SOD'S Stage I
report by CODIB as contained in reference b and approved by UBIB
in reference c terminates the SCIPS effort. / likewiee consider
my assignment as Direetor/SCIPS completed. In that the interim
small staff alluded to in CODIBeecommendation 6, es approved by
USIB, is non-existent, it is suggested that the very extensive
tasks it was to perform be asaigned directly to the COM Executive
Secretariat Under the approved CODIH recommendation number 3.
viii of course assist in the identification and transfer of all
CIPS records, files, and data base to the Executive Secretariat
as you may designate.
2. Altho the Staff baa not been assembled to comment
X would like to make some personal observations on developments
since the Staff submitted its report end recommendations to the
Committee last October (ref a). I continue to believe that the
findings, and conclusions in the SOD'S report are quite valid,
though many of them are not addressed and some appear to me to have
been misunderstood in the Committee report, ref b. I oleo regret
that, at least in my view, the CODID recommendations repudiate the
findings and experience of Oe 3 year SOD'S effort. I remain
convinced that at this time neither ad hoc nor committee-type
action will result in solutions to nor significantly alleviate
the important Community information proceasing problems. Hopefully,
such action can perform a useful function in the exchange of general
awerness type Wormation and in the coordination of solutions
otherwise developed. However, care should be taken that such activity
does not dissipate other efforts and obscure real needs.
01
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3. I would like to thank the Committee for their time and
attention and the opportunity for me to gain valuable experience as
Director of the effort. I hope that official commendations will be
forwanded on those SCIPS members previously indicated by me Eta having
been particularly valuable to the effort, I also would like to note
that the Consultative Panel is to be commended for their diligence in
evaluating the SCIPS effort and for their fine report as contained
in reference b. BO other group, outside of the Staff itself, gained
a comparable insight into the MIPS effort,
4.
It is requested that the termination action. be noted in
the USIB and COMB records as appropriate.
Director/SCIPS
Distribution:
Original & 1 - Addressee>
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USIB-D-39.7/6
6 May 1964
UNITED STATES INTELLIGENCE BOARD
MEMORANDUM FOR THE UNITED STATES INTELLIGENCE BOARD
SUBJECT
: Stage I Report of the Staff for the Community
Information Processing Study (SCIPS),
USIB-D-39.7/5, 16 March 1964
REFERENCES : a. USIB-M-322, 29 April 1964, Item 5
b. USIB-M-321, 22 April 1964, Item 6
1. At its meeting on 6 May the United States Intelligence Board
(USIB) approved the draft minutes (reference a.) of its 29 April meeting
which included the following action on the subject report by the Com-
mittee on Documentation (CODIB):
"a. Noted the Stage I SCIPS Report (USIB-D-39. 7/5)
and the Consultant Panel Evaluation therein.
"b. Approved the recommendations on pages 20, 21, and
22 of USIB-D-39.7/5 subject to the following changes:
(1) The first sentence of Recommendation 4 is to read:
'4. Direct CODIB to establish ad hoc groups to do such
tasks as:'
(2) Amended Recommendation 5 and directed that it
be incorporated in Recommendation 4 as item j. to read
as follows: 'j. Develop a plan for a data files and systems
library and the exchange of files for all types of intelligence
data, taking into consideration action previously approved
under USIB-S- 13. 4.
"c. Directed that CODIB submit to the Board a quarterly
report on progress being made on the USIB-approved recom-
mendations in USIB-D-39. 7/5. "( L., Pk A
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6 May 1964
2. A copy of the USIB-approved recommendations is attached
for the information and guidance of all concerned.
3. The USIB directive in subparagraph 1.c. above is referred
herewith to the CODIB for preparation of the first of its quarterly
reports by 1 August 1964.
Attachment
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USIB -D-39.7/6
6 May 1964
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
Stage I Report of the Staff for the Community
Information Processing Study (SCIPS)
USIB-Approved Recommendations
1. Note the general findings and conclusions of the SCIPS Stage I
Study;
Z. Request the several member agencies to study the detailed
findings as set forth in the six volumes of the report, plus the SCIPS
data base, with a view to relating these findings to their own processing
problems;
3. Direct CODIB to establish a permanent Executive Secretariat
of five persons;
4. Direct CODIB to establish ad hoc groups to do such tasks as:
a. Develop the Community coordinated content control code.
b. Develop and publish a standard item list.
c. Develop and implement standardized item description
lists.
d. Develop a standard installation description format.
e. Develop a Community coordinated R&D program in
the areas of non-numerical data processing, asso-
ciative memories, and machine translation.
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USEB-D-39.7/6
6 May 1964
h. Develop proposals for improved analyst-to-analyst
communication, including the feasibility of a
centralized Intelligence Community directory service.
1. Develop a standard photographic chip, exploring the
feasibility of adopting the recently developed DoD
standard.
j. Develop a plan for a data files and systems library and
the exchange of files for all types of intelligence data,
taking into consideration action previously approved
under USIB-S- 13. 4/4.
5. Pending establishment of the Executive Secretariat, direct
CODIB to continue the Director, SCIPS, and a small staff (CIA-3;
DIA-2) on duty to:
a. Provide referral service from the SCIPS Data Base.
b. Prepare for COMB consideration additional guidelines
for the further development and implementation of
procedures for improving information processing in
the Intelligence Community.
c. Review the SCIPS data on hand to evaluate the success
of present storage and retrieval systems by types of
system and agency.
d. Develop for CODIB consideration a workable policy on
responsibility of agency reference facilities as Com-
munity resources.
6. Authorize the release of this CODIB Report to Mr. Bundy for
information and as indication of actions taken to date relevant to
Intelligence Objective No. 3 of his letter of 17 June 1963.
7. Authorize the release of this CODIB Report and the SCIPS
Report to the President's Foreign Intelligence Advisory Board, pursuant
to Mr. Coyne's request therefor of 30 September 1963.
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