DRAFT CODIB REPORT TO USIB RE THE TASK TEAM II (ITEM IDENTIFICATION) RECOMMENDATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300020012-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: December 18, 2001
• Sequence Number: 12
• Publication Date: November 8, 1965
• Content Type: REPORT

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CODIB-D-111/10 2/4
8 November 1965
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
Draft CODIB Report to USIB re the
1'ask Teem II Atom ~deretificatian Recommendations
Attached for discussion and approval at the forthcoming (15 November))
meeting is a draft transmittal memorandum to USIB re the Task Team II
report.
GROUP I
S-E-C-R-E-T Excluded from automatic
downgrading and
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A 8 November 1965
9
UNITED STAT'SS INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
Report of Task Team II (Item Identification)
References: a. USIP-D-39 a 7/6 (6 May 1964)
b0 CODIB-D-111/1 e 2 series (28 Jul 64 - 20 Aug 65)
A. c c2 JLc
This is a report on the study undertaken by CODIB's Task Team .II (Item
Identification) pursuant to TJSI]B direction contained in reference (a)0 The
objective of this Task Team was to plan for a standard inventory and listing
of series-type information items of use in the intelligence process, and to
consider the problem of standardization of the bibliographic elements common
to most of these items. This would facilitate data ..,ad file exchange within the
Community, aid in on-going inter-system operations, and assist the system
designers and system managers in planning and controlling their own operations
B. Surimaof Task Tana Findings
Reference is made to Section I, Summary of Conclusions and Recommenda-
tions of the Task Team II report (pages 1-3). Essentially, the Team concluded
that a) the objective of a standard inventory of items would best be met by the
GROUP I
S-E-C-R-E-T Excluded from automatic
downgrading and
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establishment of an Item Register System; and b) further standardisation of
bibliographic elements should be undertaken after the Item Register System
is in being.
The Item Register System is envisioned as consisting of 1) decentralized
Input of requisite information by the producers of the item; 2) centralized pro-
cessing of Input Information ants maintenance of an authoritative item register
andl descriptive data base; and `) diversified form, formats and orderings of
item information to satisfy a spectrum of uses, including catalog-type print-
outs special bibliographies, and ad hoc query responses. The report discusses
requirements for such a system, elements of information, codes and other
methods of representation, machine requirements, expected outputs from the
system, and provides a scheme for implementing the system, together with
cost figures
'mplementzi ion would take /mace incrementally, in the following general
steps : 1) detailed design, programming, initial collection of data and initial
input to the machine system, plus the production of an initial set of output
products; 2) a thorough evaluation of this initial product by the Community;
3) redesign and further collection (if found necessary during evaluation);
4s) a continuing phase of ma>intenance and operation of the systems
The report recommended that this system be Implemented by a single
agency acting as executive agent, but did not specify which agency should be
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chosen. Detailed recommendations are contained on page 33 of the report; dis-
cuesion of system Implementation, functions and tasks, and resource estimates
are to be found on pages 24-28 0
Ct CoDIB Comment sin the Report
in the view of CODIL, the report addresses a fundamental problem that needs
to be solved: identification of the information-bearing "documents" which are
processed in the Community. CODIB feels that the Task Team has adequately
discussed the goals, objectives, alternative solutions, and cost implications
CODIB therefore agrees with the conclusion that an Item Register System should
be initiated and evaluated. CODIB further agrees with the Task Team that the
executive agent route is the best way to implement this proposal, provided that
sufficient continuity and expertise can be obtained.
D. Recommendations
It is recommended that USIB:
A.. Approve the findings and conclusions of the Task Team II report.
Approve the recommendations of the report (page 33)
S. Direct the CIA to undertake the task of implementing and operating
an item Register System as outlined in the report, obtaining such
assistance and guidance from the CODIB Support Staff as is
appropriate and necessary,
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