MEETING WITH MR. GILL, BUREAU OF BUDGET, ON CIA AND INTELLIGENCE COMMUNITY ROLE IN THE BOB 'NAME CODING AND NUMERICAL IDENTIFIER TASK FORCE'

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300040015-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: April 8, 2002
• Sequence Number: 15
• Publication Date: November 12, 1965
• Content Type: MFR

Approved For Release 2002/05 .??ARDP80B01139A000300040015-1
12 November 1965
SG-65/758
MEMORANDUM FOR THE RECORD
SUBJECT : Meeting with Mr. Gill, Bureau of Budget, on
CIA and Intelligence Community Role in the BOB
"Name Coding and Numerical Identifier Task Force"
Reference: Letter to DCI dated 14 October 1965 from Bureau
of the Budget
1. Reference requests CIA participation in a BOB Task
Force to develop and recommend standards for the coding of
names of people and the use of numerical identifiers for
people. "The word "people"...includes as a minimum (1)
civil and military employees of the Government, (2) persons
who receive, directly from the Federal Government, benefits
from the social welfare, retirement and veterans programs,
and (3) persons other than the foregoing whose names are
required to be entered in Government systems."
2. CIA and CODIB wished to obviate unnecessary
participation in another Committee, the emphasis of which
is not related to the processing, retrieval or inter-Agency
exchange of foreign biographic data (counter or positive
intelligence, security, visas, and criminal files of FBI and
name files of the Secret Service and IgNS). We did not wish
to take a negative, exclusive approach, which conceivably
could have subsequent budget repercussions and create un-
necessary stresses, but did wish to propose complementary
action between non-USIB and USIB-agencies interests.
3. It was agreed within CIA (in coordination with
0/PPB), and within CODIB at its meeting of 4 November, that
an informal approach to BOB should be undertaken prior to
formulating a reply for the DCI in response to reference.
The purpose of the approach was to inform the BOB principal
officer, Mr. William Gill, of intelligence community experience
to the biographic exchange problem, to offer the Community's
experience (on an unclassified or selected, classified need-
to-know basis) to the BOB Task Force in the area of per-
sonal name handling, but to take the intelligence components
of the various agencies and departments out of the continuing
BOB committee effort.
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4. The undersigned and I(Executive 25X1
Officer, Central Reference and Secretary, COMB) met with
Hr. Gill on S. November. We explained the foreign intell-
igence problem (no Social Security numbers, name reporting
(e.g., name variants) situation), and in turn gained some
insight into We's interest in looking for standardization
in terminology and coding in government files where inter-
Agency exchange exists or is indicated.
S. It was agreed that:
a. Mr. Gill would brief CODIB Task Tea V Bio-
graphic on the BOB approach to standarization of data
elements and codes.
b. Mr. Gill's 'Name Coding and Numerical Identif
Task Force" will be briefed on name recording and retrieval
problems (unclassified) by the undersigned.
c. A method for exchange of data between the
ligence (COMB) community and the BOB Team can and
d be developed so that each benefits from the other's
ience in new methods end techniques, including receipt
e cernte from or a sterile version of the COMB Task Team
report.
d. CIA will advise Mr. Ciii in the immediate
future as to Agency representation, in a participating or
observing capacity, on the BOB Task Force.
e. The BOB group could consider CODIB,
on of their deliberations.
6. OBorientation and Mr. Ciii's remarks are
pertinent to .the nature of CIA participation. Vr. Cill
noted as Chief of BOB's ADP Staff, that the problem of
standardization of data elements and codes had unfortunately
become associated almost exclusively with Automatic Data
Processing. While the advent of the computer world had
dramatized the eignificance and problems in relating the
multitude of government files where datiLD_Thi_Inge is needed,
the basic problem was one of devenTing,-with-i5i without-XDP,
a connected set of management information systems. BOB feels
that this is required to make the Federal agencies responsive
to highest level requests for data on programs which cut
across many agencies. Mr. Gill further noted that, in
general, Agencies contribute ADP representatives to the
several BOB standardization committees, and though generally
excellent as individuals, they put an overstressed ADP slant
to Committee deliberations.
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7. In light of Mr i1l's remarks and 25X14
the undersigned recommend that a member of th DDS systems
group developing the Agency's Management Information System
be nominated as the Agency's representative in an observer
role since the most immediate impact of BOB's dialiras on
data standards will involve personnel records of all types;
perhaps more important, such observer status will provide
0/PPB with a listening post on ROB activities which may
affect future budget allocations.
6. The first meeting of the BOB Task Force will take
place on 16 November, 0930 hours, Room 446, Executive
Office Building.
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