COMMITTEE ON DOCUMENTATION, DRAFT TASK TEAM QUARTERLY REPORT (PERIOD: 1 JULY - 31 SEPTEMBER 1965).

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300080019-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 12, 2016
• Document Release Date: June 10, 2002
• Sequence Number: 19
• Publication Date: November 1, 1965
• Content Type: NOTES

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CODIB-bD-112/5
1 November 1965
Limited Distribution
UNITED STATES INTELLIGENCE BOARD
Draft Task Team rterly Report
(Pe ?iod: 1 July- 31 Se tember 1965)
Attached is a draft quarterly report to USIB re Task Team activities,
May II have telephone concurrence by cob Monday, 8 November 1965
25X1A
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GROUP I
8?E-C-H-E-T Excluded from automatic
downgrading and
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CODIB-D-112/5
29 October 1965
U N I T E D S T A T E S I N T E L L I G E N C E B 0 A R D
MEMORANDUM FOR: Chairman, United States Intelligence Board
SUBJECT: Quarterly Report on Progress re USIB-Approved
Recommendations in USIB-D-39,7/5 (Period:
1 July - 31 September 1965)
REFERENCES; (a) USIB-D-39.7/10, 14 September 1965
(b) USIB-D-39?7/6, 6 May 1964
(c) USIB-D-39,7/5, 16 March 1964
Attached is a summary of activities and accomplishments of CODIB
Task Teams, established pursuant to recommendations in Reference (c)
as approved and amended by USIB in the attachment to Reference (b)e
This is the fifth quarterly report. The previous report was Reference
(a)
Paul A. Borel
Chairman
Attachment: A/S
Group I
Excluded from automatic
downgrading and
declassification.
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CODIB-D-112/5
29 October 1965
Summary of Activities and Accomplishments
of CODIB Task Teams
1 July - 31 September 1965
1. CONTENT CONTROL
(Content Control is a scheme for identifying the content of
intelligence items before their publication.)
This Task Team has held a total of 29 meetings, seven during
this quarter. Members have reported a total of 1258* hours devoted
to this effort. The Team has completed the development of its con-
tent control scheme and is now in the process of preparing a report
to CODIB for review and comment by the various agencies with parti-
cular emphasis on feasibility of its application.' The Team now
expects this report to be ready by November 15. After the agency's
views are obtained, the Team will recommend procedures for imple-
menting and monitoring the scheme, or give valid reasons why such
implementation is not feasible, as required by the Terms of Reference.
II. ITEM IDENTIFICATION
(Item Identification is uniquely identifying and listing pub-
lications, document series and other items of intelligence interest.)
This Task Team has held a total of 22 meetings, two during
this quarter. Members have reported a total of 980* hours devoted to
*Does not include time spent by members of the CODIB Support Staff.
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this effort. The Team delivered a report to CODIB on 24 August. The
report examines the need for an item identification system and the
various alternatives open to the Community. It proposes the estab-
lishment of an Item Register System, delineates the basic elements
of the system, and provides a plan for implementation. The initial
system is envisioned as one uniquely identifying some 5,000 -- 7,000
items at the series level. Preliminary cost estimates for the system,
for designing, testing, evaluating and to reach operational capability
in about six months, include 28 man-months of analyst and programmer
time, 12 man-months of clerical support and 170 hours of machine
support (based on an IBM 1410). The report estimates that after the
design, testing, evaluation, and buildup are complete, maintenance
of the Item Register will require approximately ten machine hours per
month (IBM 1410), one-calf of the time of a professional and one-
:ia of the time of a cl;Brk The report is now receiving critical re-
view by the various agencies and will be considered by CODIB at its
next meeting.
III. FOREIGN PUBLICATIONS
This Task Team nas held a total of 15 meetings, three during
this quarter. In addition, a working group on transliteration has
held a total of seven .neetings, one during this quarter. Members of
the Task Team and the working group have reported a total of 977*
hours devoted to this effort. The Team has completed its investigation
of the problems associated with the processing and exploitation of
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foreign publications and is now drafting a report which is scheduled
for completion by 30 November. An interim working group on hard-to-
get publications has :seen formed as previously recommended by the
task team in an interim report on "The Need for and Procurement of
Foreign Publications." Its purpose is to coordinate want lists and
guide requirements, to compile an inventory of assets and a collation
of assets and requirements, and to assess the problems involved in
establishing controls for procuring and accessioning hard-to-get pub-
lications. The Chairman of the working group on transliteration has
revised the first draft of a report on "Needs for Standards for Trans-
literation in the Intelligence Community" and it is now being reviewed
by members of the working group.
IV. INSTALLATIONS
This Task Team has held a total of thirteen meetings, one during
this quarter. Members have reported a total of 1173* hours devoted
to this effort. As a result of CODIB discussion and agency comments,
the Team has made revisions to its report converting it from an
interim to a final versions The final report together with agencies'
positions thereon will be considered by CODIB at the next meeting.
V. BIOGIRAPHICS
This Task Team has held a total of twelve meetings, one during
this quarter.. In addition, two working groups each consisting of a
portion of the Task Team have held a total of eleven meetings, three
during this quarter. Members have reported a total of 3,474* hours
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devoted to this effort. The two working groups have completed the
tasks assigned them and have prepared reports on their findings to the
team chairman. The Team has now completed its investigation into the
problems associated with the processing of biographic information
within the Intelligence Community and is drafting its report. It is
anticipated that a &.'aft will be ready for review by the entire team
by 30 October and for CODIB by 15 November.
VI. RESEARCH AND DEVELOPMENT
This Task Team has held a total of sixteen meetings, seven
during this quarter. Members have reported a total of 1798* hours
devoted to this effort:, A report of the Team's findings and recom-
mendations was delivered to CODIB on 31 September and is now being
reviewed within the various agencies. From a large number of recom-
mended actions, the Team selected five which it considers essential
for immediate initiation: These are: 1) Establish a mechanism for
formulating intelligence data handling (IDH) R&D objectives and
policies; 2) Allocate more resources--both funding and Intelligence
Community personnel--to improve our warning and indications capabi-
lities; 3) Produce a comprehensive list of information services,
either sponsored by tine government or available by other means, which
contain information on current and pertinent research and development
of use to the USIB 011-R&D Community; 4) Evaluate two different types
of IDH systems to establish methodology and criteria for determining
what constitutes a reasonable IDH system; and 5) Establish a feed-back
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mechanism between finished intelligence users and producers and the
IDH-R&D organizations.
VII. ANALYST CO MNICATION
This Task Team has held six meetings, three during this quarter.
Members have reported a total of 252* hours devoted to this effort.
The Team has prepared an interim report with some tentative conclusions
and recommendations based on team deliberations and partial investi-
gation of one area only (Latin America). One of the most significant
of these tentative cor.,clusions is that a complete interagency directory
of analysts' skills and expertise seems of dubious value--even if the
many obstacles to its preparation and maintenance could be overcome.
The report lists four tentative recommendations.
le Each agency should develop a directory of its
available intelligence skills and expertise for its own internal use,
especially for strengthening staffs in crisis situations.
2. Interagency liaison arrangements and additional
points of contact should be reviewed and strengthened. These arrange-
ments should include comprehensive exchange of organization charts
of the production components of the agencies.
3. Present facilities by which analysts in one agency
communicate with their opposites, either orally or by facsimile or
similar methods, are susceptible to considerable improvement.
+. The establishment of analyst-to-analyst relationships
should be included as part of the ongoing crisis contingency planning
between State, Defense, and CIA.
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VIII.. PHOTO CHIP
This Task Team has held ten formal meetings, none during this
quarter. In addition, various members have met frequently since
1 May for the purpose of working on the team report. Members have
reported a total of 5072* hours devoted to this effort. The report
is now being put in final form for review by the entire team and should
be available to CODIB by 15 November. In order to expedite delivery
of the report to CODIB, the annexes will be published separately at
a later date, but the main body of the report will contain a precis
of each annex.
IX. ADP SYSTEMS LIBRARY
This Task Team has held fifteen meetings, none during this
quarter. Members have reported a total of 980* hours devoted to this
effort. As reported previously [Reference (a)], the Team concluded
that the information elements in the USIB ADP Systems Library should
be a subset of the elements in the DIA Library of Intelligence ADP
Systems in DoD agencies. Therefore, the instructions for reporting
on elements common to the two must agree in essential details. The
Team report has been delayed several months awaiting completion by
DIA of an instruction manual for DoD agencies to use in reporting
descriptions of ADP programs and files. [The DIA manual was obtained
on 20 October. The Team can now complete its report which should be
forwarded to CODIB by 15 November,]
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