PROPOSED REVISION OF FEDERAL MICROFICHE STANDARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300130001-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: November 23, 2001
• Sequence Number: 1
• Publication Date: October 10, 1967
• Content Type: MF

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CODIB-D-118/2
10 October 1967
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
MEMORANDUM FOR: CODIB Members
SUBJECT: Proposed Revision of Federal Microfiche
Standards
1m The attached copy of a letter from the Chairman
of the COSATI Panel on Operational Techniques and Systems
is circulated for your information. It indicates the
action taken by the COSATI Panel regarding the CODIB
recommendationscontained in CODIB-D-118/1, 1 March 1967,
2a We do not plan any further actSon on this subject
unless a member proposes that some action be taken.
Secretary
Attachment:
As stated
STATINTL
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11W 1W
FEDERAL COUNCIL FOR SCIENCE AND TECHNOLOGY
COMMITTEE ON SCIENTIFIC AND TECHNICAL INFORMATION
EXECUTIVE OFFICE BUILDING
WASH INGTON, D.C. 20506
28 September 1967
STATINTL Panel on Operational Techniques and Systems
Chairman
Committee on Documentation
U.S. Intelligence Board
Washington, D. C. 20505
The COSATI Panel on operational Techniques and Systems
and the Subpanel on Micro Media have given careful consideration
to the comments on Section H, Special Instructions for Classified
and Unclassified-Limited Distribution Documents of the Federal
Microfiche Standards, Second Edition, December 1965, which were
supplied in your letter of 1 March 1967, Serial No. CODIB-D-
118/1. Of the recommendations and suggestions offered, four
were adopted, two were rejected, and a decision on one was
deferred until it could be taken up with another section of
the Microfiche Standard.
I have enclosed a draft copy of the account of our reasons
for accepting or rejecting each of your committee's recommen-
dations or suggestions which will be submitted to COSATI with
our proposed revision of Section H.
A copy of the revised Section H is also enclosed. Your
attention is called to two other changes which were made in
response to comments made by Mr. Walter Carlson at the COSATI
meeting of December 1966. The first is the elimination of
the restriction against putting Top Secret material on micro-
fiche. The second is the inclusion of a disclaimer of intent
to limit the functions of any Federal agency or official under
Executive Order No. 10501.
Please express my appreciation to your Committee for
excellent comments they contributed on our proposed Section H.
Attachment:
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25X1A
 ATTACI TIvIENT 1
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teat,' t.c,n_;
The COD t13 Recommendation?_; Concerning Section In.
for Classified and Unclassified-Limited Distribution DDocumcent:; of the
=ederal Microfiche Standards, Second Edition, December 1965.
The following is an account of the recommendations and suggestions
with respect to the Proposed Revision to Section II and the reasons or
accepting or rejecting each:
1. "Navy indicates that the accession number and security
classification are placed on the top right-hand side of existing
7() mm x 100 m.m Standard Data Base Chips which are utilized in
their Integrated Operational Intelligence Centers. It recommends
placement of these element;: in positions A-10 thru A-12 rather
than in A-l. and A-2 on microfiche in order to enhance compatibility."
rocommencl at ion was rejected. ft Is a renrc-ttahle fact
that two we11-estab1islacec1 practices; exi?;t in the l:)l~acement of the
accession number, one using the upper left corner and the other:
using the upper right corner. In the field o f scientific and
technical literature the option has been for the upper left coiner..
This choice is reflected in the National Microfilm Association's
Microfiche Standard Specification, paragraph 5.2, and the Military
Specification, MIL-M-38748, Microfiche; for Engineer ing/Technical
Data Reports, Studies and Related Data, Requirements For,
paragraph 3.10.3.1, as well as in the Federal Microfiche Standard.
The Navy appears to agree that the security classification should
be close to the accession number. It is believed that this is
the corner first looked at by handlers of scientific and technical
microfiche. It was further considered that the number of times
that any holder would want to intermingle Standard Data Base
c'h-Lps and microfiche would small, and therefore the .incom-
p ati.bil:.i.ty of these mod-i.aa is not a serious matter.
"`:ODIY B bel i.evc_et. tta,at m i.n.i mum slr()tt.ldi he :Isc:+ i f' i.r c
`or these mark.i.ngs on tnicroi iclue. Cra the abs,euce ol. suc:~la size
spec.ificaa.tion, the criterion "legible without magnification"
will be subject to varying interpretation. Th.isoutxld constitute
a security hazard comparable to that of non-standard placement
of markings. A minimum height of 3 millimeters, single-stroke,
upper case, vertical, bold-face type is recommended for security
classification markings and for dissemination, use control, and
downgrade markings. Allocation of additional space for this
rpose is deemed justifiable."
l.n spite of its obvious- merit it was felt tha t this .sttctcjcst .on
:should not be adopted. The Principal reason war.; the desire to
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leave the determination of size and type format to the individual
agency or department to permit accommodation of system and
security requirements which might be peculiar to that organization.
It was felt, also, that the wording "legible without magnification"
was consistent with the guidance provided in Executive Order
No. 10501 (section 5, paragraph e-) in the related area. of marking
classified photographs, films and recordings. These media are
to be marked "conspicuously and appropriately," and, the inter-
pretation of these words i.s> left to the :individual agency or
depaas tme>nt .
3. "COD.M also rccommends that unta.rk.inrn:; to inclicate ct.i_ssc5nt-
inat:ion and use controls, such as t(iose which appeax in DCID 1/7
for use in conjunction with intelligence and intelligence infor-
nration, be utilized rather than abbreviations; thereof. This
should preclude possible misinterpretation of abbreviations by
microfiche disseminators and recipients."
It was agreed that the Standard should not appear to offer
authorization to abbreviate security markings. However, this
was recognized as an area placed in the jurisdiction of the
originating agency by Executive Order No. 10501. The revised
wording of the last sentence of paragraph 2 of Section If reflects
this position.
4. "further, CODTB recommends that the ,space allocated
on Sheet 1 for indicatinn security classi1:icat:r.on 1n for use
control, and down( #rade m=arking,,-; be r)rovicled on trailer
This could best be done by startinct images in Row B
rather than in Row A as, presently called for in :,ec:tion F oi'
the Federal Standard. Accordirin to Air Force, this is i-t commonly
accepted practice by a majority o:t agencies using microfiche to
.,.tore cltassi ffi ed information."
This recommendation was tabled. The matter of placing
document imagos in flow A of the trailer microfiche will be
(-- amined as part of a reconsideration of Section P of the
Federal Microfiche Standard. The omission of downgrading or
declassification information on the trailer microfiche has been
continued as permissive.
"Al. SC) the control problc ms inc;.iden L to placing Top
:',c'cre t .:and Reci i r; t ered documcn Ls on mic.rof_ fiche ma:a.y r c_clu:i.rc
:addit:i.onaj :;pace on tltc' tii1.C -ol ic.'h e for r c~ccar_~l.i.11O of 'J'op `c c'rct
at~c't i~c c7 .? 1I' c>cl d(w1.111nc'ttt c,cazattca]. OfwiPer'; ail (,ther .ippro pr:i.,atce
in,-;t:ruc t; i.oits;. Ctai)C1', r.et oiiimc'taci'; tfh;a.t -p:kco ho a1.lc>c'ated can
tna.cr(c.).C i.c ho tot siicih control: . r'
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It was recognized that space for control. i.ntorrnatiof for
l~ i c hly classified material was needed. Paragraph 8 of the
revised Section 1 allocates ..paces A-11 and A-12 for this,
purpose.
0. "Pinally, Army note:, that Public Law 89-487 concerning
availability of information to the public bears on so-called
1 NcL,t1`) :1I=T.i,17-L:CP-1:YTED DISTRIBUTION documents. The effective date
for the public law is 1 July 1967.11
It is felt that the spaces allocated to security markings
can Also he used for whatever special markings may be developed
for the implementation o:?- Public Law 89-487.
"Army also indicates that 1=>oD 5:-_'00.1 is being revised
and that the classification ~'('ll