PROPOSED REVISION TO FEDERAL MICROFICHE STANDARDS, SECOND EDITION, DECEMBER 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000300130003-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: November 23, 2001
• Sequence Number: 3
• Publication Date: January 26, 1967
• Content Type: MF

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CODIB-D-:L18
26 January 1967
U N I T E D S T A. T E S I N T E L L I G E N C E B 0 A R D
COMMITTEE ON DOCUMENTATION
MEMORANDUM FOR: CODIB Members
SUBJECT: Proposed Revision to Federal Microfiche Standards,
Second Edition, December 1965
STATINTL
1. Chairman, CODIB is in receipt of a letter from
Chairman, Panel on Operational Techniques and
Systems o copy attached). requests that the
attached draft Section H of the Supp ement to the Federal Microfiche
Standards be examined by qualified members of the intelligence
community to make sure that the instructions it contains do not
result in unforeseen problems for the community.
1WRI
2. CODIB Support Staff has examined the draft Supplement and
STATINTLhas prepared a reply to based on a review of current
instructions and practices bearing on the application of security,
dissemination and use controls, as well as downgrade markings to
documents including photographs, films, recordings, and their
containers. It is the conclusion of the Staff that the proposed
Special Instructions for Classified and Unclassified Limited
Distribution Documents (Section H of the draft supplement) are
satisfactory provided certain changes and additions indicated in the
attached draft reply are made.
3. Your comments and/or concurrence in the proposed reply are
requested by 8 February 1967.
Attachment: A/S
STATINTL
STATINTL
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 STATINTL
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R CODIB-D-118
A
F Attachment 1
T
National Security Agency
Fort George G. Meade, Maryland 20755
ATTENTION: R45
The Committee on Documentation has reviewed the proposed re-
vision to Section H, Special Instructions for Classified and Un-
classified-Limited Distribution Documents of the Federal Microfiche
Standards Second Edition, December 1965, as requested. Knowledgeable
individuals throughout the intelligence community have been consulted
regarding the operational and security aspects of the proposed
Section H.
There is general agreement that standard placement of security
classification, dissemination, and use controls as well as downgrade
markings is vital to the protection and effective control of class-
ified intelligence which may be placed on microfiche. Additionally,
CODIB believes that a minimum size should be specified for these
markings on microfiche. In the absence of such size specification,
the criterion "legible without magnification" will be subject to
varying interpretation. This could constitute a security hazard
comparable to that of non-standard placement of these markings. A
minimum height of 2 millimeters bold face type is recommended for
security markings and 1 millimeter in a lighter face type for
dissemination, use control, and downgrade markings. Allocation of
additional space in Grid Areas A-3 and A-4 for this purpose is
deemed justifiable.
CODIB also recommends that markings to indicate dissemination
and use controls, such as those which appear in DCID 1/7 for use in
conjunction with intelligence and intelligence information, be
utilized rather than abbreviations thereof. This should preclude
possible misinterpretation of abbreviations by microfiche dissemi-
nators and recipients.
Finally, the control problems incident to placing Top Secret
and Registered documents on microfiche may require additional space
on the microfiche for recording of Top Secret and Registered document
control numbers and other appropriate instructions. CODIB recommends
that standard placement of such controls be provided for.
0 airman
Committee on Documentation
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STATINTL
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FEDERAL COUNCIL FOR SCIENCE AND TECHNOLOGY
COMMITTEE ON SCIENTIFIC AND TECHNICAL INFORMATION
EXECUTIVE OFFICE BUILDING
WASHINGTON,D.C. 20506 COD IB -D -118
Attachment 2
:l January 197
STATINTL
Panel on Operational Techniques and Systems
Chairman,
Committee on Documentation
United States Intelligence Board
Wa,shington, 1). C.
At the last meeting, the Committee on Scientific and Technical
Information (COSATI) expressed a desire to obtain opinions of
members from the Intelligence Community prior to its approval of the
draft Supplement to the Federal Microfiche Standards on security
marking of microfiche. I have enclosed several copies to facilitate
your coordination.
When the Supplement was offered for approval at the last COSATI
meeting, it contained features that Walter Carlson and others said
would be objectionable to the Intelligence Community. These included
a restriction against placing TOP SECRET material on microfiche, and
the apparent omission of distribution control statements needed by
the Intelligence Community. The Supplement has been revised to remove
the specific objections, but it should still be examined by qualified
members of the Intelligence Community to make sure it does not threaten
to cause difficulty in some fashion that has not been foreseen, and to
gopportunity for suggesting improvements that would increase its
give _a
utility to intelligence users.
The Federal Microfiche Standards does not, in its present form,
_.._......tc~ o mIn the absence of a standard
cover the matt r' _67 __secur._... _:i..ty_ markings. _._._...
for entering security markings the users of microfiche have developed
different ways of entering the security markings. One places the
classification in the first frames. Another prints the classification
along the top, etc. Furthermore, there is nothing to prevent new users
of microfiche -from developing new ways of marking.
The COSATI Subpanel which developed the Standard originally was
instrumental in bringing the three principal users of classified
microfiche, the Atomic Energy Commission, the Defense Department, and
-the National- Aeronautics and Space Administration, and their security
authorities, -together -to consider -the problem. A common way of entering
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security and restrictive markings was agreed. upon, and is embodied in the
inclosed Supplement.
We have set a target date of 1 March 1967 for securing comments on
the draft. If this is too short a time, please let me know. Comments
should he addressed to me as stated below. Thank you for your assistance.
Sincerely,
STATINTL
Please address re lv to:
- cur. i c,y .. gency
Fort George G. Meade, Maryland. 20755
ATTN: Ri 5
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 Approved For Release 2/01/03 : CIA-RDP80B01139A00030910003-4 (Revi sed
Proposed Revision to Federal Microfiche Standards
Second Edition, December 1965
1,.9-67 )
H. SPECIAL INSTRUCTIONS FOR CLASSIFIED AND UNCLASSIFIED-LIMITED DISTRIBUTION
DOCUMENTS.
1. All paragraphs in Sections D, E, and F, above, apply to
classified and unclassified-limited distribution documents.
2. The security classification and other handling restrictions
shall appear legible without magnification on Row A of
microfiche sheet 1,'beginning below the document number
which appears in Grid Areas A-1 and A-2, and making optimum
use of horizontal and vertical space to occupy the entire
grid area:
The security classification applicable to the document,
plus, in the case of classified documents, other markings
about handling restrictions such as listed below:
SECRET CONFIDENTIAL
MODIFIED
SECRET HANDLING
RESTRICTED AUTHORIZED
DATA
NATO
SECRET RESTRICTED
FORMERLY CONFIDENTIAL
RESTRICTED MHA
DATA
Bibliographic information shall be placed in Row A of microfiche
sheet 1, following instructions in paragraph E4, above,
beginning with Grid Area A-3. It shall be legible without
magnification. The downgrading, or declassification group
marking, may be abbreviated, e.g., GP-1, and will be placed
in Row A immediately above Grid Areas B-3 and B-4. Diatri-
bution coding of the producing agency will be placed
immediately above Grid Areas B-lO through B-12.
4. Grid Area B-3 of microfiche sheet 1 shall contain the following
notice, in micro-image and in negative form:
The classified or limited status of this
document applies to each page thereof
unless otherwise marked. Separate page
printouts MUST be marked accordingly.
If it appears that an individual page
should bear a lower classification,
contact the originator of the document
for specific downgrading authority.
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.Fxeept:L:)iu tihen the noC2c'(:,_ cU.OC:ed in pern'.grep11 T111, ?`.' 10 `E',
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;:over or. 1_ ~~ ,?e msj be i.:im d n C ri.d. free
t ucceedinE, pr`.%gE'.s of t be, on7. ginrs.L d o;:umeC? i, shall b . .J rrieCL 'i n nags L~
07"m and be lo.. .&A in n:. Et: C31. 1E: CyL1('r1::E'. .L 1"OrO. be J.?'1
with the fl rst 2W].d r.YE is in Row on sheet 1.
r. For doenments V(JA1:7_rin?r traile:r `..7"hects, the following sh. eli HJE
in Grid frees A1!.
The sec-urity appl.ineb7_e to the documents, plus,
the .se of c~ocurent.s, other a.ppx'oDrinte
These markings be legible without ms--nifin tiion rind. make optimum,
use of horizontal and vertical space of Grid Areas A } raid !~. The
d.cotim.F rad.an? or r-Olass7 zicz Lion group marking nl:iali not be :shorn on
tra.i..ler sheets.
For classified eonum.enn.ts regi1i.r:Lpt trailer sr ee ?i, sueceedi.ng pi-q,res of
the original do ,, i ments slha.l].. be fi7-me_>i in form and be loch Le;l 11 In ll-, aeriea1 C L.l ace from l el-C, to neg:Lnu:1.'n td7 x;11 Grid J Y e j .
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