COMMITTEE ON DOCUMENTATION, TASK TEAM I - CONTENT CONTROL, TASK TEAM II - ITEM IDENTIFICATION, MINUTES OF A JOINT MEETING, 19 JANUARY 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000400070036-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: October 19, 2006
• Sequence Number: 36
• Publication Date: January 28, 1965
• Content Type: MIN

Approved For Release 2006/11/01: CIA-RDP80B01139A000400070036-4
T/I/M-10
T/II/M-9
28 January 1965
TASK TEAM I - CONTENT CONTROL
TASK-TEAM II - ITEM IDENTIFICATION
Minutes of a Joint Meetinnt 19 January 1965
Members or Their Representatives Present
Task Team I
STATE - Mr. Robert Whipp
Others Present
Task Team II
ARMY - Mr. Robert Baxter
Secretary
1. The meeting was opened by I I who noted that various task
team concerns tend to converge on a number o points. Today's briefing
by on Series Titling is of vital concern to both Content
Control and Item Identification. Therefore, the decision for a joint 25X1
meeting was made by the chairmen.
2. turned the meeting over to who in 25X1
addition to her membership on Task Team I is cis rman o? an 11SA working 25X1
group which is studying product serializations in NSA.
Group 1
Excluded from automatic
downgrading; and
declassification.
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3. briefed the teams on the NSA system of product 25X1
serialization, its or ginal design, subsequent design modifications and
developments since its inception in 1947.
4. Following the briefing there was a general discussion on various
aspects of item identification and content control. The need for standard
definitions and processing criteria as well as for current, authoritative
operating procedures was discussed. Consistent application of rules, codes,
etc. both in item identification and content control as well as the need
for compatibility between related segments of an overall system were
discussed at length.
5. Mr. Whipp, Department of State, was called on to discuss item
flow in his department. Ile distributed a series of flow charts. The first
chart showed the flow of State Airgrams from overseas posts through the
Office of Communications, the Division of Records Management, the Division
of Publications and Reproduction, the Message Centers and thence to the
bureaus (55 points) and to other agencies. (70 points).
6. A second chart depicted the flow and processing of telegrams
through the Communications Center to the '3ureau of Intelligence Research
and its Foreign Service and USIB Units to the research offices and thence
to 50 other points in the Department. Also indicated was the flow of
Research Memoranda from the Finished Intelligence Unit to the rest of
Department of State, Foreign Service Posts and other government agencies,
U.S. and Foreign. Other charts presented by Mr. Whipp dealt with the flow
of finished publications other than to the Department and flow and process-
ing of Foreign Relation volumes, the Daily Summary, the Morning Summary,
and the Afternoon Summary. The charts were then the subject of considerable
discussion to determine appropriate points in the flow where a content
control scheme might be applied.
7. raised the question of scope in applying such a scheme. 25X1
S,pecifica y, are we going to consider application of content control to
all types of intelligence information products or just the raw intelli- 25X1
gence reports and not "finished" intelligence. Some discussion ensued
concerning categorization of intelligence products during which
indicated that initially the scope would be comprehensive but that we wou
attempt to determine whether application should logically be restricted to
certain categories. I mentioned the on-going effort by Task Team
II to develop effective categorization for intelligence information products
which might be useful in these deliberations.
0. The next meeting of Task Team II will be 1 February 1965 at CIA
Headquarters. The next meeting of Task Team I will be 1300, 2 February 1965
at USA Headquarters.
25X1
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