COMMITTEE ON DOCUMENTATION TASK TEAM II - ITEM IDENTIFICATION MINUTES OF THE FIFTEENTH MEETING, 30 APRIL 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000400150005-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 16, 2016
• Document Release Date: February 28, 2005
• Sequence Number: 5
• Publication Date: May 7, 1965
• Content Type: MIN

Approved For Release 2005/03/16 : CIA-RDP80B01139A000400150005-9
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T/II/M-15
7 May 1965
U N I T E D S T A T E S I N T E L L I G E N C E B 0 A R D
COMMITTEE ON DOCUMENTATION
TASK TEAM II - ITEM IDENTIFICATION
Minutes of the Fifteenth Meetj,ng, 3d April 1965
Members or Their Representatives Present
25X1 CIA
DIA
NSA
STATE
ARMY
AIR FORCE
25X1 CSS
Chairman
. Robert Whipp
Mr. Robert Baxter'
Lt. Col. Robert Anaw
Secretary
Others Present
25X1
25X1
25X1
1. opened the meeting by discussing a number of steps which
would culminate in recommendations to CODIB concerning a plan for an item
list. He noted the need for decisions concerning inclusion/exclusion of
items on the list and also of criteria concerning the level of items on
the list, e.g., Issue level, series level, etc. Implementation alternates
were also discussed.
2. I Inoted his conviction that system design work cannot be
done fu a coma ttee without substantial staff help. The availability of
such staff help is questionable at this time. In view of this fact,
suggested that we consider a change in mode which would result
in the preparation of a pilot item list of a considerable number of actual,
active items. Initially we would use tentative inclusion/exclusion
criteria based on suggested categories. The identification and description
elements employed would be those already decided by the teem, however,
changes. based on experience with the pilot list would be anticipated.
Similarly we should be able to develop more definitive categories and
establish requisite item levels.
Group 1
Excluded from automatic
C-O-N-F-I-D-E-N-T-IAA.-L downgrading and
declassification.
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3. Development of the pilot item list would be followed by a period
of evaluation by the task team, by CODIB, and by CODIB member activities.
Feedback from these evaluations would be used for necessary redesign, new
inclusions for the list and for updating. The team agreed that the fore-
going approach appeared to offer most promise of achievement in light of
conditions that exist.
4. The team then turned its attention to finalizing suggested
categories of items for inclusion or exclusion on the item list. A re-
view of proposals by ensued. A
comparative analysis of the various schemes a een prepared for the
meeting. It was decided that I scheme in modified form would be
used In planning and developing the pilot Item list. The modified
categories disposed in two levels with modifiers are as follows:
SUBSTANTIVE ITEMS
Textual Collection Products
Technical Collection Products
Technical Processing Products
Studies
Estimates and Projections
SUBSTANTIVE SUPPORT ITEMS
Reference Service Products
Requests and Requirements
Substantive Management and Processing Aids
NON-SUBSTANTIVE ITEMS
MODIFIERS
X = Counterintelligence Items
D = Domestic Subjects
F - Foreign Publications or Derivatives Therefrom
C = Current Intelligence Items.
5. The team then discussed items which should be included an and
those which should be excluded from the pilot item list. The following
categories of items were tentatively excluded:
a. All non-substantive items.
b. Under Substantive Support Items: requests and
requirements other than for collection.
c. Under Substantive Items: domestic subjects;
counterintelligence except studies, estimates
and projections; foreign publications in their
original form except "hard-to-get" items; maps,
photos, etc. in their map and photo form.
Sample entries of the excluded items would be included on the pilot item
list for evaluation purposes.
25X1
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6. was requested to cede up with a paper on categories
reflecting the changes proposed by the team. Other menbers were requested
to be prepared to discuss in detail. implementation alternatives for
developing and presenting the pilot item list at the next meeting.
7. The next meeting will be held 1330 hours, 10 May 1965 at CIA
Headquarters.
- Secretary
25X1
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