COMMITTEE ON DOCUMENTATION TASK TEAM II - FOREIGN PUBLICATIONS MINUTES OF THE SECOND MEETING, 15 JANUARY 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000400200018-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: July 26, 2005
• Sequence Number: 18
• Publication Date: January 21, 1965
• Content Type: MIN

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T/III/M-2
21 January 1965
UNITED STATES INTELLIGENCE B 0 A R D
COMMITTEE ON DOCUMENTATION
TASK TEAM III - FOREIGN PUBLICATIONS
Minutes of the Second Meeting, 15 January 1965
25X1 CIA
DIA
STATE
NSA
ARMY
CSS
Others Present
25X1
25X1 I. I reviewed events at the CODIB meeting on 17 December
1964 which led to the approval of Team III Terms of Reference. He noted
that CODIB had expressed concern with the parameter statement, i.e., ..
"T:ie team will consider foreign publications to include all documents...".
This was changed to read: "...cover the oven literature..." to reflect
properly the planned scope of the task team effort. CODIB also expressed
concern with the amount of time that would be required to accomplish the
task, particularly that which might be devoted to procurement.
stated that it was our intent not to go into detail as to how procurement
is accomplished. Rather, we will examine the present system of procurement;
determine other ways which items might be procured and determine the
advantages inherent in each. CODIB also recommended a sharp look at
commercial procurement as an advantageous method.
25X1 2. then discussed the series of questions he had develops
and levied on concerned CIA elements. had also distributed
these questions to team members for possible use in querying their com-
25X1 ponents. noted that the list of questions was comprehensive,
covering the entire terms of reference. This was done in order to avoid
Group 1
C-O-N-F-I-D-E-N-T-I-A-L Excluded from automatic
downgrading and
declassification.
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having to query the same people several times during our deliberations.
presented a summary of the results of the query in CIA.
also presented a summary of findings in DIA based on this list
or . Discussion of these findings plus related comments by the
NSA, Army, and State team members followed.
9. Copies of the CIA and DIA findings were distributed. Team members
were requested to comment on them as a basis for an agreed paper on the need
for. foreign publications in the Intelligence Community. These will be
collated and incorporated in a first draft basic working paper which will
then be resubmitted to members and discussed at a subsequent meeting.
25X1 indicated that in sped fic areas of requirements he would look
to activities most directly concerned, e.g., in the military area to DIA
and tie services; in sociological areas to State, etc. The need for a
geographic breakdown as well as a functional one was noted.
25X1 !I, I I suggested type of publication as a necessary breakdown
in dealing with requirements for foreign publications. Newspapers, books,
and monographs were cited as examples. mentioned specialized
items such as railway timetables. Items such as this are not procured
through regular channels. Mr. Bauer stated that it was essential to break-
out serials and non-serial items. He defined non-serials as monographs,
pamp4lets, other one-time issuances. Ile included encyclopedias as non-
serials, but noted that there were different problems involved in procuring,
processing and exploiting them. Serials were defined as newspapers,
periodicals, etc. The use of foreign publications as an R&D input and the
breakdown between ephemeral and longer range use were restated by
as two important ?oin-t:s to consider.
25X1 5. then discussed the briefing by the Acquisitions Branch,
0CR/LY which will occur on 23 January 1965. They have been asked to pro-
vid.e a breakdown by monographs and serials. The need for an item definition
was noted. Acquisitions Branch had been asked to deal in the number of
titles as well as the number of issuances thereof. As an example, it was
noted that Acquisitions Branch dealt with 6,600 titles of periodicals
involving 930,000 issues per year and 18,000 titles of monographs involving
56,000 issues per year,. An outline of the briefing by Acquisitions Branch
is attached. Members' suggestions for additions are welcome. After this
briefing we may wish to critique it to make sure we are requesting coverage
of all pertinent points. This outline may then be suitable for use by
other activities scheduled to provide similar briefings as follows:
DIA Acquisitions during week 8-12 February
Army Library during week 23-26 February
Library of Congress including ATD during week 8-12 March
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25X1 6.. Mr., Bauer suggested that the briefings be recorded in order to
aid the team in its subsequent deliberations. The secretary was requested
to acquire a tape recorder with a. conference microphone for this purpose.
stated that he had asked Acquisitions Branch to provide an
agenda and a complete copy of true briefing presented to aid the team.
25X1 7. raised the question as to how to proceed with defining
the trans iteration problem which is assigned to the task team by CODIB. It
was proposed that working group be established to address this problem. As
25X1 a first step, will undertake to write a draft terms of reference
for the working group. This will be available for review by the team. at
the second meeting to be held in March. Thereafter, it will be necessary
to identify qualified members from various agencies and to appoint a chairman
of this group,
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