COMMITTEE ON DOCUMENTATION TASK TEAM IV - INSTALLATIONS MINUTES OF THE SEVENTH MEETING, 18 FEBRUARY 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000400290009-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: March 8, 2005
• Sequence Number: 9
• Publication Date: February 24, 1965
• Content Type: MIN

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24 February 1965
U N I T E D S T A T E S I N T E L L I G E N C E B 0 A R D
Minutes of the Seventh Meeting, 18 February 1965
Members or Their Representatives Present
CIA
ARMY
NSA
AIR FORCE
CSS
Col. Clyde Mangpold
Mr. Frank Zahn, ACIC
Secretary
Others Present
None
a
~ u.
1. The Chairman opened the meeting by updating the team on the status
of the DIA paper on methods of identifying missile installations and by
calling for reports from the members on the status of the various working
papers assigned at the last meeting. The Chairman then distributed his
working paper on a functional classification code for designation and
identification of installations. I Idistributed his paper on the 25X1
"and/or" aspects of UTM and grid coordinates. Lt. Col. Mangold distributed
his paper on the difficultie.3 confronting AMS in transferring to and using
a new 2-character country coe.e for both map and map-related documents.
Group 1
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and ready for distribution to the team members through appropriate channels.
II
reported that his paper on naming and transliteration was finished
would be unable to attend this 25X1
The Secretary reported that
meeting, that his "both sides" paper had been modified in light of recently
acquired information, and that the paper would shortly be sent to all team
members through appropriate channels. The Secretary agreed to ask
of the CODIB Support Staff to provide the full addresses
to
of all team members to and tol
bution.
2. Each paper was then discussed in some detail.
paper on a functional classification code was accepted as a team working
paper, with the general appreciation that this was about the best device
available at the moment, and that some improvements should be sought both
before and after its adoption by the Community. Lt. Col. Mangold?s paper
25X1
25X1
on the AMMS need for a long-term transitional phase for moving into a
tandarr Cod was accep e a a team working paper,
paper on the "and/or" aspects of the UTM and grid coordinates was accepted
by the team as a working paper with the understanding that the order of
preference for standard references could be altered, and after some
discussion of the reasons for and against entering coordinates to the
minute i even though the reference document showed an error greater than
a minute.
3. In the course of discussing the various papers, the team agreed
that these should be considered as rough drafts created for team drafting
use, and that these should not be distributed outside the team. During
these discussions, the Chairman enunciated the general policy, which was
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endorsed promptly by all team members, that the team should adopt a general
approach emphasizing a combination of reasonabl land gradualism. This
was explained to mean that team members should concentrate upon devising
a format structure and content determination for Community use, upon
standard procedures and criteria for using this format, and upon establi-
shing open-ended entries within the format to permit maximum latitude for
the local users in deciding the level of detail desired for the various
entries.
4. Attention then turned to the approach to be used in drafting
the preliminary team report; as well as its content and general structure.
The Chairman again emphasized the advantages of moving briskly into the
interim report which could be sent to CODIB for review and to all interested
parties in the Community for informal comment and perhaps coordination.
The Chairman indicated that drafting on any aspect by any team member
would be welcome and that he would be glad to pull these and the working
papers together and fill in any gaps with writing of his own. The team
quickly agreed to this and to defer on any further working papers pro-
duction until the two reports by
could be examined.
25X1
The Chairman volunteered to start on a "very rough" draft to bring to the
next meeting. The Secretary agreed to explode the Terms and to distribute
them so that these, in conjunction with the Chairman's "rough draft," might
be used at the next meeting to decide writing assignments among the team
members.
S. It was agreed to await scheduling the next meeting until receipt
of the working papers by The 'Chairman will notify
f the CODIB Support Staff of the date for the next meeting,
and she will notify the team members after making appropriate arrangements.
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Attachment
NOTES FOR THE SEVENTH-MEETING OF TASK TEAM IV - INSTALLATIONS
1. As is customary, our first order of business is to consider the
minutes of ou. et3.r~g of 1 February 1965, prepared by our able secretary,
2, At the last meeting, I volunteered to contribute a paper for
today's meeting disQussing._a_.category code for examination and possible
adoption by our team. The paper is now submitted and is open for
consideration.
3. At the last meeting, Lt. Col. Mangold kindly agreed to give us
a brief paper on the difficulties of AMS in using a 2-letter code for both
maps and map-related documents, the need for a current exception, plus
the endorsement in principle for a standard procedure in the Community.
Let us now consider Lt. Col. Mangold's paper.
brief ~a40. 1JACCL.Uigs consenrect to produce a
paper examining the "and/or" aspects of UTM and grid coordinates and
it is appropriate at this tme~ to review I I contribution. 25X1
5? volunteered to contribute a paper for today's
meeting cons ering the naming and transliteration aspects of installation
identification, informing the committee of the status of current NSA/CIA/DIA
conversations in this in otant field of installations identification.
Let us now review paper.
6. Although Iwas unable to attend our last meeting
message from him informed the committee that his "both-sides" a
pa on
methods of identifying missile installations was being st
eer ithin
NPIC and that both he and the paper would be ready ftoday smeeting,.
W th n_ DXA, the DIA position has now become official, and DIA ne nations
WI ? gAIC, and NPIC ire. now afq to Let us examine
the subject and hopefully, resolve the issue this paper on 25X1
Mrning.
7. Our good secretary has obtained CODIB guidance on the procedural
point involved as to whether or not our Committee could shred out our
team's conclusions on the matter of the naming of missile sites4 through
CODIB to USIB, previous to the completion of our interim report on the
activities of our team as a whole. As I understand it, CODIB is not pre-
pared to request that the matter not be surfaced as a separate issue but
would prefer very much that the matter be resolved on a bilateral basis
without reference to USIB. DIA shares the feelings of CODIB on this matter,
and although fully prepared to submit the matter to USIB for resolution,
if necessary, as a DIA action, hopes that such a course of action becomes
unnecessary either as a team action or a DIA action.
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