UNITED STATES INTELLIGENCE BOARD COMMITTEE ON DOCUMENTATION TASK TEAM IV - INSTALLATIONS MINUTES OF THE SECOND MEETING, 23 NOVEMBER 1964

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000400290014-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 16, 2016
• Document Release Date: March 3, 2005
• Sequence Number: 14
• Publication Date: December 3, 1965
• Content Type: MIN

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3 December 1964
UNITED STATES INTELLIGENCE BOARD
COMA ON DOCLATION
TASK TEAM IV - IRBTALTATIONS
Minutes of the Second Hefting, 23 November 1964
Members or Their Representatives Present
ARIA[ - Lt. Col. Clyde H. Mild
NAVY - Lt. Mr. Anthony esov
CBS Secretary
Others Present
1. The Chairman welcomed Lt. Cdr. Anthony Sesow from Navy an a new
member of the Team, called for a review of the minutes of the last meeting,
and asked for examples of formatted reporting from all hands as agreed at
the last meeting. He submitted a list of such publications and agreed to
provide copies to the Team members. These, along with others submitted,
are contained on the cumulative list of essential reference materials that
will be attached to each meeting minutes. The Secretary reported that
Washington Coordinator for the Progrsi$5X1
would come to'the meeting as soon as he completed-s-710-:10-EX briefing at
the Department of State. The minutes were approved as submitted.
2. The Chairman reported that in his briefing of CODIB on the work
done to date, he had emphasized his expectation to make fairly quick progress,
his intention to stick as closely as possible to the precise task of for-
matting, to staff the team with people knowledgeable on the problem rather
than people representing "home office" views. He indicated CODIB was
pleased with all this. In rege-rd to color coding of EDP tapes, he reported
that CODIB had decided to pass this to Task Teem IX (Systems Library).
I
Excluded foram automaticuels s~~~tion.
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3.
Attention then turned to the suggested Terms drafted some time ago
by
After some discussion, it was agreed that the team effort
sho
a to design a format embracing the characteristics common to many
fl.cilitiee of intelligence interest, both current and potential. It me
further agreed that in at least the initial design stage, the formulation
should reflect primarily the interests and needs of the Washington intelligence
mad information processing complex, with the thought that the design so
!9volved could then be checked out with the collectors and with the people
concerned with the use and the processing in the field of installation
identification information. In light of this approach, it was unanimously
agreed that it was extremely important that we obtain the widest possible
participation by the interested and knowledgeable parties in Washington in
terms of formulation, research, analysis, design and testing of standard for-
mats for installation identification information. It was noted that the
Washington TFP coordinator would be able to reflect the views and problems
of collectors and field processors, even in the first stages of design. In
this context, the Chairman noted that Air Force and NSA had not yet partici-
pated in the meetings or the Terms review, and that they and possibly other
interested elements should be reminded of the need for their participation.
It was pointed out that the Air Force proposal to designate a representative
after the Term were completed was a bit short of full participation.
Attention was called to the work in formatting being done by the 8ational
Military Cotmmand Systems Support Center group and its relationship to the
Task Team's effort. It was quickly agreed that the Chairman should exercise
his broad latitude in such matters by asking the N)CCSSG to send a representa-
tive to future Team meetings. Attention was also called to the possibility
of formal applications in any LEM installed in Washington or between
Washington and field activities.
4. In the course of discussing the terms further, the blowing points
were reported and are noted here for future reference:
a. Physical Locations - agreed to use both U M and
geographic Grid Coordinates, and source from which these
data are derived.
b. Dames - agreed to follow left' listing, with local
FM (freedom of action) for special briefing purposes. Also
agreed that request for more realistic listing of Capital
Cities might be made to B. Agreed that standard procedure
for naming installations should be established.
c. Identifying Number - Agreed that WAC charts still
the best (and only) reference system covering entire world,
and *V d to use M ambers for installation identification.
d. Country/area code - It was noted that there are
several such codes now in use (J,rmy, NSA, Some Navy ship
reporting, DIA). After some discussion, it was agreed that
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- 3 -
the Team should strive for the DoD 2-letter country designator
code which is capable of being expanded for more detailed
identification purposes by individual agencies.
e. Category Code (Functional Classification) - this
was deferred to the next working meeting.
5. The discussion generated by the foregoing led to a spirited pre-
sentation by and Lt. Cdr. Anthony Sesow. Both pointed
out that there was little provision to date for cross-over linkage far
research and retrieval of identification information. Each cited chapter
and verse illustrating this point. For example, there appear to be at
least five coding systems for electronic emitters of various sorts. Both
expressed deep convictions that the present trends in all-source analysis
would lead within the next 6 to 9 months mounting pressure for means to
search and retrieve across all sources for installation identification.
Both believe that this merging of field reporting on installations must
be merged at the final analytic point. Their point, eloquently made, was
that the least the Team ought to do is to anticipate the rising pressure
for cross-source search and retrieval in the forthcoming format design.
A spirited discussion followed which surfaced several ideas, including the
possibility of an Installations Information Center to monitor the handling
and use of incoming information and to take appropriate premonitoring actions
regarding the collection and use of installations identification information.
6. The Terms were approved, with some modifications reflecting the
rather substantial knowledge of the Team regarding various aspects of the
installations identification problem. It was agreed that the next meeting
should be on 30 November 1964, at 10:00 A.M. in the Ianggley Building. The
CODIB Secretariat will provide the Team members with the room number.
25X1
secretary
C%VAMWIAL
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