UNITED STATES INTELLIGENCE BOARD COMMITTEE ON DOCUMENTATION TASK TEAM V - BIOGRAPHICS WORKING GROUP ON NAME FINDING ACTIVITIES MINUTES OF THE FIFTH MEETING, 23 JUNE 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000500090003-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: June 28, 2001
• Sequence Number: 3
• Publication Date: June 28, 1965
• Content Type: MIN

Members or Their Representatives Present
NSA Chairman
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C
T/V.II/M-5
28 June 1965
CIA
DIA
COMMITTEE ON DOCUMENTATION
TASK TEAM V - BIOGRAPHICS
WORKING GROUP ON NAME FINDING ACTIVITIES
Minutes of the Fifth Meeting, 23 June 1965
STATE Mr. Mitchell Stanley
CSS
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1. The group approved the minutes of the last meeting with some
minor changes.
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Each of the members from NSA, State, DIA and CIA exchanged and
explained the sample questions that each of them had brought to the meeting!
for distribution to the other members. It is now planned that each of the
members will take the sample questions provided and process them within
their respective agencies. Detailed consideration was given concerning
the applicability and/or usefulness of the various questions that were
provided. It was agreed that, it would take several.weeks
questions processed within the various agencies.
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3. One problem was presented because the NSA material had to
be provided to the group officially through SI channels. (At a
meeting with after the group meeting, it was agreed
that would furnish the information through appropriate
SI channels to who would then see that the material was sent
on to BR (Attentio and DD/P (Attention: so
that they could have the material processed appropriately.
4. The Chairman asked each of the members to provide a short
written description of the channels and how information requests of
the type under consideration by the group are processed. He further
requested a general description of what security channels are used.
and a description of the different treatment, if any, provided because
of classification and/or time constraints. Each member was asked for
any suggestions for improvements in the systems under consideration.
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5. The Secretary made available a copy of the 5 D description
of the CIRC System (Centralized Information Reference and Control)cF'
.the Foreign Technology Division, Air Force Systems Command, Dayton,
Ohio. This description was prepared by Mr. Ray Barrett of the SDC,
dated 20 April 1965. After a short perusal of this document, the group
requested that the Secretary make a copy available to each member.
(These were provided the members by mail on 1 July 1965)
6. The group also agreed that it would be useful to prepare a
list of the typical categories of requests. The CIA member provided
such a list as did the NSA member. The group agreed to give further
consideration to this subject at subsequent meetings.
7. The team considered what "normal" response time was. Some
answers are made within a few minutes; some take four or more days. It
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was agreed that probably normal answers take from a few hours to a
few days. Anything shorter or longer than that is unusual. The
group again listed its intent to determine gaps and duplication
within the system as a result of a survey being made. Some of the
problem areas to be given further consideration include: organizational
gaps, dissemination and security systems gaps, the knowledge of the
users as to who has what, actual substantive differences in information
being handled, differences between the counterintelligence/security
and the positive intelligence holdings and lastly the difficulty of
matching inputs to the type of holdings interrogate
8. The group agreed that a trip to FTD at Dayton and Columbus,
Ohio would be useful. A two-day trip was planned for l4 and 15 July.
The Secretary was requested to arrange for the details and appropriate
information for the members. (Since the meeting, the date has been
confirmed with FTD officials and necessary additional arrangements
were concluded. Members and other interested persons were contacted
and a group of twelve will take the trip.)
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