MINUTES OF THE NINTH MEETING, 2 JUNE 1965

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000500120009-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 19, 2016
• Document Release Date: June 19, 2002
• Sequence Number: 9
• Publication Date: June 24, 1965
• Content Type: MIN

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2t June 1965
UNITED STATES INTELLIGENCE BOARD
COMMITTEE ON DOCUMENTATION
Task Team VI .. Research and Development
Minutes of the Ninth Meeting., 2 June 1965
Members or Their Representatives Present
DEFENSE a- Dr. Ruth Davis, Chairman
C I
~yA1 - Mr.
DIA - Mi.
NSA ^- Mr.
NAVY - Mr. Richard L. Bragan
ARMY - Mr. Norman J. Taupeka
Mr. Milton A. Lipton
I.. Receiving no comments on the minutes of the last meeting, the
Chairman indicated that the minutes were considered approved as written.
2,, The Chairman reviewed with the Team what she had reported
at the last CODIB meeting concerning Task Team VI. It was noted that
the Team had not met since mid March and that work is now being done
by the Team to determine the federal organizational structure in the
intelligence area which has an Impact on the management of R&D by
USIB members. Data on R&D personnel in the USIB Community as well as
on general program areas and funding are being compiled. The Chairman
estimated that a report would be provided CODIB in early August. The
Chairman asked if this appeared to be a fair reflection of the status
of the activities of the Team. The Team responded affirmatively and
agreed that a report ought to be planned for submission to CODIB by
August.
3, The Chairman then discussed possible contents of the report.
It was suggested that the report might contain a description of the
organization and structure of the R&D elements of the Intelligence Comm
munity and an allocation of R&D resources broken down by funds, personnel
and management facilities. Additional detailed breakdowns of the
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resources might include: applications, capability (including equipment),
operations (in terms of systems), user oriented systems, tactical,
strategic and similar functions. The Team considered these various
categorizations and agreed to'think more on ways to group facts to
provide a clear and maaxingful report. In any event, it was agreed
some indication of the total amount of R&D in intelligence data handling
should be reflected.
4. The management aspects of R&D problems were considered by
the Team. It was agreed that the management aspects should cover the
spectrum from gf ~ might be ineth final
examples in narrative
the report.
5. The Team members contemplated various methods of collecting
desired data and agreed that a statement of the desirability of such
collection should be made part of the minutes and a requirement by
the Team on each of its members. After consideration, the Team agreed
that each agency represented should provide the following information
for possible inclusion in the report'to CODIB: (a) The agency organi-
zational structure for research and development management of intelli-
gence data handling as defined in Task Team VI Terms of Reference. This
would include a general description down to laboratory levels, (b)
estimate of personnel involved in the R&D management cycle along with
their organizational affiliation, (e) total amount of funding by
general program areas and by areas of application,
6. The Chairman also suggested that the report contain three
additional sections: An isolation of the critical intelligence infor-
mation processing areas which need RW; identification of appropriate
R&D goals in these areas and lastly; appropriate recommendations to
CODIB concerning both actions that might be taken by various agencies
as well as what continued interest CODIB should maintain in this area.
7. After these suggestions by the Chairman, discussion ensued
concerning the details of the work still to be done; for example, the
general depth of inquiry was questioned and it was agreed that the depth
of the inquiry would in any event be shallow and the figures to be
determined would be very general. In the case of DoD, the Chairman
suggested that only RDTS(E funds will be considered. The criteria to
used to associate and select those RD programs
Community of interest to CODIB should end up in isolating only those
R&D programs that had to do with information processing excluding data
collection
8. A question of what is a "resource" was carefully considered.
It was clear that all resources that are within departmental funds
and being programmed by regular government employees are part of the
resources to be considered. The question came, however, when contractors
Th lea of questionable organizations were
am
were considered. .r
p 1%ere was considerable divergence of
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opinion on this point with some members feeling that to reflect
accurately the total R&D resources,these kinds of groups ought to be
included. It was finally agreed that for the purposes of funding,
these kinds of resources would be included, but for the purposes of
personnel structure decisions, they would not be.
9. The Chairman next provided the members with some working
copies of a departmental organization chart as well as a DoD organi-
zation chart and requested any informal comments as to the usefulness
of such charts. The Team generally agreed that they were useful and
the Chairman Indicated that these working charts would be more care-
fully prepared for the consideration of the Team as part of the
report to CODIB.
10. The Secretary passed around for perusal about 200 single
sheet documents that had been provided by SIE as a result of a request
by the Secretary. The request had been made in terms of the eight
application areas that had been isolated by the Team some months ago.
For the purposes of searching, SIE regrouped these into four groups:
Information or document storage and retrieval, language processing or
translation, image or pattern recognition and predictive calculations.
Some of the members requested copies of some of these groups and the
Secretary announced that the complete package would be available at any
time to the members or other interested parties in the CODIB Support
Staff.,
11, In closing the meeting, the Chairman asked if the Team would
prefer to schedule another meeting date or continue working informally
together for the next few weeks. The Team choose the latter course and
the Chairman announced that the next data would be announced either as
a result of a request from the Team members or at the end of about a
four week period. 25X1A
Secretary
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