REPORT ON THE AGENCY'S HANDLING OF BRIEFING REQUESTS FROM ACADEMIC GROUPS AND RECOMMENDATIONS FOR POLICIES AND PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01495R000200010009-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 16, 2016
• Document Release Date: August 1, 2005
• Sequence Number: 9
• Publication Date: June 10, 1969
• Content Type: MF

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10 JUN 1969
MEMORANDUM FOR : Executive Director-Comptroller
SUBJECT
Report on the Agency's Handling of
Briefing Requests from .Academic
Groups and Recommendations for
Policies and Procedures
REFERENCE : Memorandum for the DDI from the
Executive Director -Comptroller;
Subject: Handling of Briefing Requests
from Academic Groups, dated
12 February 1969
1. Requests from academic institutions and groups
for Agency briefings are not handled in a consistent manner,
and there is no central file to which one may turn with con-
fidence for a complete record of what groups were briefed,
when, by whom, and on what. In the absence of a clear state-
ment of Agency policy concerning briefings for academic
groups, each request tends to be treated on an ad hoc basis.
Historically, the Agency has not engaged extensively in briefing
non-governmental groups on its mission.
2. Non-governmental audiences that have received
briefings an the Agency include student, faculty, business,
service club, and professional groups. Most such briefings,
excepting the highly successful Brookings sessions for business
leaders, have been given away from Headquarters. The 100
Universities Program, in abeyance since 1967, and occasional
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individual appearances by officers in response to specific
invitations from service or university groups account for
most such briefings. In recent months there has been an
increase in the number of presentations given at Headquarters.
(See Appendix A for a listing, probably partial, of briefings
given since January 1967, compiled for Executive Director-
Comptroller, OTR, DDI, Office of Security, and Office of
Personnel sources.)
3. The experience thus far indicates that well-con-
ducted and frank discussions of the Agency, its general mis-
sion and its research, analysis, and estimative functions by
appropriate Agency officers contribute significantly to im-
proved Agency-academic relations and open new perspectives
to university students contemplating their future careers.
The evidence of positive gain from briefing university is sufficiently clear to justify more extensive and planned
experimentation, a policy of receptivity to requests for such
briefings, and the development of a regular procedure for
handling the requests.
4. The regulation of closest proximity to the problem
181 bf 6 June 1966 (Appendix B). It provides that
requests from Q?vernment agencies for guest speakers shatl
be forwarded to the Director of Training for review, recom-
mendation, and action. Requests from non-government groun$
for guest speakers shall be forwarded to the Assistant to the
Director for review and recommendation and thence to the
Executive Director-Comptroller for decision. If the request
is approved, the Assistant to the Director chooses a speech
from his library of prepared texts and the Director of Training
selects the speaker and makes whatever physical arrangements
are necessary.
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5. Thus, 0 provides no special treatment for
university groups and contains no statement of Agency policy
with respect to briefing requests from university groups.
By requiring the speaker to use a text previously prepared
and coordinated by others, the regulation increases the pos-
sibility the presentations might be unnatural or sterile.
The regulation also engages the time and attention of at least
three top-ranking officials in a matter which might be handled
more routinely under an established policy and procedure.
5. In the fall of 1968, the Director of Training pro-
posed changes in Odesigned to provide a more concise
statement of procedures and to place more emphasis on pro-
viding guest speakers for other members of the Intelligence
Community and less on satisfying requests from non-government
groups. Coordination of the proposed changes was not com-
pleted. Since then interest has increased in the possible
benefits of briefing academic groups. A serious difficulty
in developing a policy and procedures to deal with the matter
of providing Agency speakers stems from the numerous kinds
of situations, audiences, and subject matter to be considered.
7. CONCLUSIONS:
a. Experience indicates that discussions between
academic groups and appropriate Agency officials is
of benefit In terms of general Agency-academic rela-
tions and attracting university students to consider a
career in intelligence.
b. There is need to develop an Agency policy
for the processing of requests from academic groups
for such discussions with Agency officers. The policy
should:
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1. Reflect a positive approach toward
approving requests for such briefings;
2. Provide general guidelines for handling
such requests;
3. Tay responsibility within the Agency
for handling the requests and for appropriate
intra-Agency consultation and coordination
concerning correspondence with the requesting
groups, program arrangements and selection
of speakers.
c. The Director of Training should continue
as the focal point and action officer for handling re-
quests for Agency speakers.
e. The special interest of appropriate Deputy
Directors should be recognized in the selection of
officers to speak on substantive intelligence questions,
regardless of the requestor or audience.
8. In implementation of the above Conclusions there
is attached as Annex C a proposed draft revision o
9. The substance of this report has been considered
by a committee of representatives of the DDI, DDP, DDS&T,
the Office of Training, the Office of Personnel,
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and the Special Assistant to the Director
(Annex 1)). The draft revision of s been coordinated
with that committee.
RECOMMENDATION
10. It is recommended that the proposed revision of
be coordinated in the usual manner and through the
usual channels.
131/1. IL J. Smith
R. J. SMITH
Deputy Director for Intelligence
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Attachments :
Annex A: University Groups Receiving
Agency Brlefngs Since Jan 68
Annex B?: 16 Jun 66
Annex D: List of Committee Members
Annex C : Draft Revised
C/SRS:I
yd(10 Jun 69)
Distribution:
Orig & 1 - Addressee
1 - DDI Chrono
1 CAR file/6a
1 - SRS
1-DDP
1-DDS
1 - DDS&T
1-OTR
1-O/P
1-DCS
1 - Assistant to DCI
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and the Special Assistant to the Director
(Annex D). The draft revision of has been coordinated
10. It is recommended that the proposed revision of
be coordinated in the usual manner and through .h .
usual channels.
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Attachments:
A. J. bIV11TH
Deputy Director for Intelligence
Annex A: University Groups Receiving
Agency Briefings Since Jan 68
Annex B: I 16 Jun 66
Annex C: Draft Revised
Annex D: List of Committee Members
Approved. Since the primary responsibility for administering
the policy will fall upon the Director of Training, I suggest DD/S
may, at the outset, wish to ensure that he is in general agreement.
In addition, and because of the preliminary coordination which has
already taken place, I would hope the normal process could be
expedited.
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L. K. White
Executive Director -Comptroller
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ANNEX A
vers t. - GrouRecei A c Brief s Since Januar 1968
Colgate University January 1968--16 In group--briefed
at Headquarters auditorium --request
through 0TR.
Moravian College
Princeton
Cornell
Williams College
Univ. of Dubuque
January 1968--19 in group--briefed
at Headquarters auditorium.--request
through. Assistant to the Director.
9 May 1968--Whig-Clioeophic Society--
14 members--briefed by DDI in DUi
coaterence room--request came from
DCI to DIII.
5 August 1968--Summer Intern Group--
40 in group--briefed at Longworth
Building in DC by I request 25X1
through co-op student contact of
Mr. von Schrader.
Only came once--this was in 1968--
20-25 in group--briefed in Mr. Helms'
conference room--request through DCL
15 January 1989--group of 7 theologians--
Mr. Godfrey took them to lunch--request
through 25 1
Asen of College 14 February 1989--27 in group--briefed
Newspaper Editors at Headquarters by Ex. Director and
4 Deputy Directors- -request through
Executive Director -Comptroller.
Drew University 30 April 1989--lb In group--briefed by
DI'! in DI)I conference room--request
came from DCI to DI)L
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9 May 1989--Whig-C liosophic
Society--13 In group--briefed by
I)DI in DDI conference room--written
request to DDI.
ANNUAL RUNTS
Usually in August- - 3 7 - 7 5 in group- -
under the auspices of the Bar Association.
For last three years have been briefed
by Larry Houston at Lawyer's Club in
DC. Request through General Counsel.
International Fellows 3 November 1967--50 in group--did
(Columbia University) not come in 1968. Briefed by Larry
Houston in 87. Request through
Colonel White. Scheduled for 1 April 1969--
cancelled because of President
Eisenhower's death.
Maxwell School of Washington seminar group--about
Citizenship (Syracuse) 30 In group--June 1967 briefed at
Fairfax Hotel. January 1968 briefed at
Headquarters' auditorium. Request through
0TR.
House Fellows Have been briefed twice (8 Jan 68 and
9 Dec 68). Dinner in DCI conference
room--request through DCI.
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