FIGHTING INFLATION AND REDUCING DAILY OPERATING COSTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01495R000300080038-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: September 12, 2005
• Sequence Number: 38
• Publication Date: March 3, 1975
• Content Type: MF

Approved For Release 2005/11/23 : CIA-RDP80BO1495R000300080038-3
Per
MEMORANDUM FOR: / w/t
This memo from the DCI is on economizing,
calls for quarterly reports beginning 1 April.
I assume Management Staff should handle.
Yes lfl%, .No
It also asks offices to "review and revali-
date all publications subscriptions." You may
want to distribute this at Executive Council.
(DATE)
FORM
BEM US10-101
AUGN 54 I O I WHICH RELACES
ED.
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MEMORANDUM FOR:
Management Staff(
For necessary action with respect to the
requirement for quarterly reports beginning 1 Apr
A copy is being routed to EWP/PVW.
3 Mar 75
(DATE)
10-101
FORM GN 54 101 WHICH RELACES
MAY FORM
I AU
BE USED.
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 DD/A 75-0844
28 FEE #7i
MEMORANDUM FOR: Deputy Director for Administration
Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science and Technology
Deputy to the DCI for the Intelligence Community
Deputy to the DCI for National Intelligence Officers
General Counsel
Legislative Counsel
Inspector General
Comptroller
SUBJECT o Fighting Inflation and Reducing Daily
Operating Costs
1. In my memorandum of 8 November I asked that each of you
engage yourself personally in the Agency's fight against inflation
and report back to me by the conclusion of 1974 the results of any
actions taken or proposed. From the submissions received and reviewed
so far, I find that many of the actions proposed are common to most
of the Agency's components; for example, we are all concerned with
reduction of paper flows and integration of filing systems, double-
sided Xeroxing or reduction in Xeroxing, reductions in copies of
reports and conservatism in the use of administrative supplies,
The Directorate records management programs have shown significant
results in terms of dollar savings, and the possibilities for con-
tinui.ng and expanding in this regard are encouraging. We are con-
cerned as well with energy conservation. The Office of Logistics,
in cooperation with GSA, has reduced effectively overall fuel and
power consumption. We may all contribute in this regard by simply
turning lights off and heat down at the end of the day.
2. Other actions proposed are either unique to particular
components or are policy considerations of one Office which impact
on.the entire Agency. For example, the Office of Communications
is proposing that we campaign to reduce considerably the unofficial
use of the black telephone' line " D i a l " fling which during
FY 1974, cost The Office of Joint
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Computer Support has begun to use a ribbon re-inking service for.
ribbons used with computer line printers. OJCS estimates they will
save $8 to $10 thousand annually. Other components should take
advantage of this service.
3. There are, of course, many other ways to decrease our.
costs and fight inflation. As a start, we will now require a
higher level approval for many of the services provided by the
Administration Directorate-- relocation of telephones and addi-
tional telephone lines, for example. Each Office Director should
personally insure that services requested are absolutely essential.
Some are now being reviewed at the Deputy Director level-,-, this
practice should continue and I commend it to each of you. Office
Directors should.also review and revalidate all publication sub-
scriptions for his Office. Those Offices with domestic. and/or
overseas field installations should review and revalidate their
Table of Vehicular Allowances with a mind to reducing the number
of vehicles. All managers should remain aware of the possibility
of using more economical substitutes. For example, last fiscal
year the Office of Communications installed a WATS line which
resulted in the saving of $55,000 with the reduction of outgoing
long distance telephone calls. The DD/I Imagery Analysis Service
has realized a savings of $160,000 by transferring light tables to
NP.IC and replacing them with equipment costing only half as much.
Office policies should be reviewed to see whether or not. savings
may be gained on an Agency-wide basis by changes. For example,
the DD/O is considering lengthening PCS tours in order to save on
travel and shipping costs and one DD/S&T Office has reenforced its
concept of three-year tours for the same reasons.
4.. In addition to actions taken on the above, I ask that you
continue to explore ways to generate savings in the use of administra-
tive supplies. Requirements for typewritten or computer reports should
be reviewed to determine that the number requested is actually needed.
Certain DD/I and DD/S&T Offices have initiated specific actions to
effect reductions in the consumption of computer paper (and tapes).
Wherever possible, reproduction equipment should be shared by several
offices. If possible, 24-hour operations should. be reduced.. Shifts
should be changed to,provide early and late coverage and flexible
.working hours should be arranged to reduce the use of overtime.
5. We must fight inflation at all levels of the Agency. 'Only
by management example will all employees come to understand that we
are truly committed to this task. I have instructed the DD/A to
manage this effort for me and to issue whatever instructions may be
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necessary. You should continue to report to me through the DD/A
on a quarterly basis beginning i April 1975 so that we may quantify
and report to the President the results of our efforts in this pro-
gram. I will communicate with you further as other ideas are generated
1W W. E. Colby
W. E. Colby
Director
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