GUIDELINES FOR PUBLICATIONS PROCUREMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01495R000600070008-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 20, 2016
• Document Release Date: October 19, 2006
• Sequence Number: 8
• Publication Date: November 26, 1969
• Content Type: MF

Approved For Release 2006/11/05: CAQRET0B01495R000600070008-0
MEMORANDUM. FOR: Deputy Director for Intelligence
Depety Director for Plans
Deputy Director for Science & Techn
Deputy Director for Support
SUBJECT : Cntdelines for Publications Procurement
1. This memorandum provides guidelines for the operation
of the publications procuretr ont system within CI... The guide-
lines are designed to achieve the objectives Implicit in my 19
October msrrorandum, and they modify some of the specific in-
ructions therein.
2. Publications procurement costs should be hold to the
winimusn level required for iciest fulfillment of your responsi-
bilities and for continuing development of high levels of akill on
the part of CIA employees. I am therefore asking each of you to
discuss the following points with the senior officials in your
Directorate:
a. The need to control and reduce the expenditures
for publications procurement.
b. The need for good judgment on the part of
cars responsible for ?ali Ling purchase orders.
:11 off
c. Increased use of CIA Library facilities instead of
ordering copies for i vidual use, especially when ea-
pensive reference books are involved.
d. Increased skating of publications within Your
Directorate.
3. I am also asking that you take the following steps:
a. Review the current subscriptions of your Dirac
rate, eliminate those -which are not essential, and submit
1F1/L?GF
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to CRS by I Deceensber 1969 a revalidated list of the reretain-
ing FY 1970 periodical requirements. (Because most of
the Calendar Year 19?-0 subscriptions are already placed,
this review Will be used primarily in planning for 1971.
Reduction will, however, be made as feasible. )
b. Instruct each Office Director or Area :ivision Chief
in your Directorate to review and revalidate personally all
English language subscription renewals for his component
on an annual basis .and to validate personally all new orders
for general purpose glish language periodicals (e. g-,
rk T? s, a rest?,,..,~uar~ee~2 C ria c
r Time, Life,
W Thii !aa ' t Sta ,
s Business- IM Economist, for US
e
'
F
c+ze# # SCijStiJ c American. .Lank, etc. ).
c. Inst-uc each Office Director or Area Division Chief
in your Directorate to establish a list of officials (by name
and position) authorized to validate purchase orders for
publications. Y&lidation officers should be senior officers
in the line of con=&*nd who are in a position to evaluate t
requirement and the cost of filling it. The number of vaii-
Mag officers is any component will depend on the volume
of publications procured and operational conditions.
5X1 4. 3esigaeate one representative to Work out, in consulta-
tion with C 1, the specific arrange-
ments reequir to Unplement t see meeasures.
4. 1 fear that, because CRS budgets for this procurement,
requisitioning components y not scrutinize their requests as
carefully as they should. I elso think that, in relation to all our
competing priorities, we may be spending more than we can afford
for this purpose. Your cooperation will ensure that we get what we
really need and avoid the necessity of adopting more stringent
economy measures. 1 have Instructed CRS to review all orders
for publications and to question orders that appear excessive from
an over-all Agency point of view. Justifications that do not satisfy
CItS should be forwarded to the concerned Deputy Director or to
me for adjudication.
Executive Director - Comptroller
L.
Jul RET
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 Approved For Release 2006/11/05: CIA-RDP80BO1495R000600070008-0
Approved For Release 2006/11/05: CIA-RDP80BO1495R000600070008-0