ADP MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01495R000600100009-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 6
• Document Creation Date: December 20, 2016
• Document Release Date: October 19, 2006
• Sequence Number: 9
• Publication Date: April 25, 1974
• Content Type: MF

'Approved For Release 2006/10/19: CIA-RDP80B01495R00
25 April 1974
MEMORANDUM FOR: Deputy Director for Intelligence
Deputy Director for Management and Services
Deptuy Director for Operations ..
Deputy Director for Science and Technology
SUBJECT: ADP Management
1. The Director has approved the concept of abolishing the
Information Processing Board and decentralizing the functions of
the Information Processing Staff, O/Comptroller. The decision to
effect these changes reflects a conclusion that such special manage-
ment controls over ADP at the Agency echelon are no longer nec-
essary in light of the recently approved consolidation of Headquarters
computer centers. This does not imply, however, any lessened need
to ensure that information processing activities are carefully managed
throughout the Agency.
2. In order to get on with this concept, I propose the following
steps and request your concurrence in them:
a. The IP Board: The Information Processing Board will
be formally abolished upon your concurrence with this rneroran-
duzn. Henceforth, any need to consider ADS'-related management
0? issues at the executive level o= the Agency will be accomplished
through the CIA ManaU
b ~ement Committee.
b. The IP Staff: The Lnformation Processing Staff will be
abolished as soon as the functions of the IP Staff have been
decentralized to other components of the Agency. The following
modification and reassignment of IP Staff functions are proposed:
?v1O . iCDF F?gea 1-
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(1) Function #1:
ADP Acquisition Approvals
Special management approval at the Agency level (via
IP Staff, IP Board, and DCI) of proposals to acquire specific
ADP equipment and contract services will no longer be
required. Instead, the following rules will apply:
(a) Requirements to acquire ADP hardware or
contract services which meet the criteria below will
be established in coordination with the Office of Joint
Computer Support (OJCS), DD/M&S:
1.. Requirements for any new ADP hardware
system (i. e. , containing a new or changed Central
Processing Unit)
2. Requirements to upgrade an already
installed computer system where the purchase
cost of such upgrading is $150, 000 or morel..
3. Requirements to procure ADP software or
contract services where. the annual cost of such
contracts is $50, 000 or more.
'-This section rr_.odifies the Agency's special ADP Approvals System
and replaces previous instructions concerning the System contained in
the following references:
(1) Memo dated 21 April 70 to DD's from Ex-Dir. Compt. Subject:
Approvals Concerning Acquisition of ADP Equipment and Services
(2) Memo dated 22 February 72 to multiple addressees from. Ex-Dir.
Compt. Subject: Information Processing Recommendation 15
Para. 2 (15c)J
(3) Memo dated 25 September 72 to DD's from DCI, Subject:
Program Execution Procedure
ADP proposals falling outside these criteria may be dealt zvith through
normal channels within the Directorates without coordination with
OJCS, DD/M&S.
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(b) Coordination with OJCS when re
carried out before Office, Division quired will be
approval is granted, or Directorate
1. If OJCS concurs in the ADP
final approval point for the proposal', the
normal approval proposal Will be the
point within the Directorate
acquisitions of the size in question, for
2? If OJCS non concurs the s
Directorate will have the o Ponsoring
issue to the Secretor Ption of submitting the
for handling as the Seer CIA Management Co
mmitto
y deems appropriate,
(c) In carrying out its coordination role,
consider such factors as the a QJCS WILL
ADP methods to ppropriateness of using
meet the requirement;. the adequacy of
the ADP plan to perforrn the
functions shortcomings in the proposal specified; any
proposal (e. Nvare, software, expected vendor g? hard-
hioden manpower requirements Performance, schedtele
bility with other operations, , down-the-road campati
duplication of existing -
capabilities, etc. ); and whether the ADP open
role is assigned to the Pro ational
within the Agency, per organizational component
(d) An information copy o each ADP
requiring coordination with QJCS will be _ proposal
the time of issuance to the Information S tems An
Staff (!SAS), DD/M&S. 5' aly
si
(e) ADP activities will, of course
the normal review processes in the O be Subject to
Agency activities.
/Co'i!ptrollex of Note: It is the responsibility of components wishing to acquu :.
any
I ADP equipment or contract services,
dollar value, to proceed in irrespective of
concert with the Office of Lopist
(CL) to assure Agency Spec compliance with
ial handling of such ADP GSA requ;rernents x
with pt `'
.~ should -take lace procurements. (Consultat
with pprior to initiation of discussions
poter_tial suppliers. Specific instructions on ho-,,v
nc.?nas are to re_ate to OL in the
procurement of ADP came
eclip_
nnecit and services will be issued by OL in the near future. )
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(2) Function T2: Channel for Governmental Correspon-
dence and External Reporting on ADP
The central point within the Agency for incoming ADP
correspondence from GSA., NBS, etc. , and for external
reporting on ADP matters to such arms of the government
will be transferred to the ISAS, DD/M&S.
(3) Function '3:
Commercial Liaison
The central point for handling liaison matters with
commercial ADP organizations will be transferred to
OJCS, DD/M&S.
(4) Function =-=-; 4: ADP/MIS System
Direction of the Agency's ADP Management Information
System (ADP/MIS) will be transferred to OJCS, DD/M&S.
(5) Function 55: COINS Subsystem Manager
The position of COINS Subsystem Manager for CIA will
be transferred to OJCS, DD/M&S,
(6) Function 6: CIA Member of the IT-IC
The CIA Member of the Intelligence Information Handli,-, ~
Committee (1HC), TJSIB will be provided by CRS, DD/I.
(7) Function 7: IPC for DCI Area
The position of Information Processing Coordinator for
the DCI Area will be transferred to the AO/DCI, (This item
already approved).
(8) Function t8: Coordinator, ADP Resource Allocation
System ~ -_,_--------
The frunctions of the Coordinator of the ADP Resource
Allocation System used by OJCS will be transferred to the
Budget ~,~;anageancat Staff, O/Co,~-iptrollter.
 (9) Function T9: Program & Budget Analysis for IP&E
Category
The responsibility for program and budget analysis of
the Information Processing and Exploitation (IP&E) Category
of the Agency's program structure will be transferred to
the Chiefs of the appropriate Directorate Groups, O/Comptroller.
(10) Function r 10: ADP Studies/Issue Analyses
The responsibility to conduct studies or audits of ADP
problem areas will be transferred to the Audit Staff, OIG.
(11) Function r 1 1: Representation
O/Comptroller representation on the Computer Security
Subcommittee of the Security Committee, USIB and on the
Agency's Word Processing Task Force will be discontinued.
i D. IAMS
Comptroller
CONCUR:
SEE ATTACHED QUALIFICATION
Deputy Director for Intelligence (date)
Deputy Director for Management and Services (date)
Deputy Director for Operations
Deputy Director for Science and Technology
cc_: AO/ICI
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(date)
(date)
f r' r
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 "A roved For Releafi e 2 ~1- .1 I =RD OC(1bL0 -9
SUBJECT: ADP Management
DDI concurrence is on the condition that naming
CRS as CIA member on the Information Handling Corn-
mittee is with the clear understanding that other CIA
components with the requisite technical competence will
support the CIA member by their full and direct participa-
tion on all IHC matters involving technical questions,
including special studies.
CONCUR
M,Tq if i9 77
t.;j ~ eputy Director for Intelligence (date)
SE
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