NATIONAL POLICY PAPERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R000200020036-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 7
• Document Creation Date: December 15, 2016
• Document Release Date: April 23, 2004
• Sequence Number: 36
• Publication Date: November 21, 1963
• Content Type: MEMO

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OFFICE OF THE DIRECTOR
Action Memorandum No.
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29 November 1963
MEMORANDUM FOR: The Executive Director
SUBJECT: Coordination of National Policy Papers
within the Clandestine Service
REFERENCE: Action Memorandum No. 316
1. The coordination of national policy papers within the
Clandestine Service follows a procedure established under DDP
I lof 21 October 1963 to deal with Strategic
Country Studies (now called the "National Policy Series").
2. Under this procedure I or one of my designated repre-
sentatives cooperate with the DDI in the preparation of substantive
contributions to the Series and to continuing observation of their
development and drafting. The DDI has primary responsibility
for the CIA share of substantive contributions and is responsible,
on behalf of the DCI, for ensuring that analysis and estimative
positions reflect USIB views, normally NIEts. The Office of the
DDI is also the initial point of contact between CIA and the Planning
Group when studies are launched and will remain the primary point
of contact thereafter with respect to analytical and estimative
matters. It will coordinate regularly with the CS area division
and any other CS component concerned. Coordination initially will
be effected through my Senior Planning Officer, who thereafter
will generally oversee coordination on my behalf. In liaison with
DDI officers or representatives of the Planning Group, there will
be no discussion of operational matters.
3. In a case where a country is of critical importance to the
U. S. Government as either an intelligence base (USIB interest) or
of actual or potential critical significance as a base for covert action
operations (Special Group or Special Group (CI) interest), the CS
area division concerned initiates a recommendation to me that action
be taken to reflect this factor in the National Policy Series.
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4. With respect to CS action programs supporting approved
national policy papers, there are two firm rules:
a. Proposed or actual CIA operations will not be
listed in the study proper -- a paper of wide circulation
which reaches many users who have no need to know of
CIA operations;
b. Any new action programs or projects required for
support of a given National Policy Series will be processed
in the same manner as other CS programs and projects, in-
cluding action by the Special Group when appropriate.
5. Copies of all official correspondence concerning the
National Policy Series, including copies of papers sent to or
through me for approval or concurrence, will be sent routinely to
my Senior Planning Officer. In the absence of the Senior Planning
Officer, the coordinating function for National Policy Series in the
CS will be assumed by the Deputy Chief
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Richard Helms
Deputy Director for Plans
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3 December 1963
MEMORANDUM FOR: Executive Director
SUBJECT National Policy Papers
REFERENCE Action Memorandum No. 316, same subject,
dated 21 November 1963
1. Although "National Policy Papers" have been in
preparation for several countries for almost a year now,
no paper has yet run its course from initial draft to final
policy. Indeed, the State Department Policy Planning Council
itself has only recently begun to formulate procedures for
handling these papers within the Department and throughout
the Government. A brief summary of the process might be useful
for indicating how the Agency itself will proceed.
2. A Policy Paper (there are 18 now in various stages
of preparation) is prepared by a "responsible officer" on
basis of oral and written contributions made by represen-
tatives of appropriate agencies throughout the Government.
The paper goes through a series of drafts on the basis of
consultation with members of an Interagency Working Group
established to deal with each paper. At some point in the
drafting process, the paper is taken to the field frnreviewe
by the Country Team. After a paper has reached a poi
all agencies give it a working level signoff (or unresolved
issues cannot be negotiated at the working level) the draft
is turned over to Rostow. In the event of complete working
level agreement, Rostow then submits it to the Secretary of
State for his tentative approval. It is then passed to the
appropriate Assistant Secretary of State for discussion and
approval at the Interagency Policy Group chaired by the
Assistant Secretary; if no such group is in existence, as
in the case of the Far East and the Middle East, a group
will be formed for the purpose of dealing with the paper.
Upon getting the approval of all agencies at this level,
the paper then becomes "authoritative, comprehensive, national
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policy." If there are difficulties that cannot be resolved
by the working level consultants, Rostow will attempt to
negotiate them out with the dissenting principals. This may
If
be done via the Interagency Policy Group or bilaterally.
difficulties still remain, they will bedealt with
thsucces-
sively higher levels and ultimately by the President
if that should prove necessary.
participates
3. The Agency it inception.
in the preparation of all these papers
4. The following arrangements have been made twith State
25X6 and have been informally agreed to by the DDI handling these papers:
a. Initial contact with respect to an upcoming
Policy Paper is made from the Policy Planning Council
to the Assistant Deputy Director of Intelligence
(Policy Support) [A/DDI/PS].
b. The A/DDI/PS immediately informs the Special
Assistant to the DDP (who alerts the responsible
division) and the appropriate Senior Intelligence
Support Officer (SISO) of the DDI.
c. The primary burden for substantive contri-
butions and initial review on any paper falls to the
responsible SISO, who keeps in close touch with his
contact in DDP.
d. Normally, Agency contributions to the initial
paper are minimal -- the primary responsibility for
substantive input falls on INR, AID, the Pentagon,
and USIA.
e. In certain instances
Agency (primarily DDP) will be asked to prove
special "Intelligence Annex" which is designed to
indicate some of the unique aspects of a country's
relationship to the US as a result of either key
intelligence collection installations or for other
reasons.
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f. During the early stages of the drafting pro-
cess, the SISO is expected to make sure that the
emerging text is consistent with Agency views and
information. Each draft as it emerges is made avail-
able to the appropriate components of DDP and DDI for
review at the working level and, if necessary, to
higher levels.
g. When the draft reaches a point where it will
be moved from the Policy Planning Council to the
Interagency Policy Group, the SISO will obtain the
views of senior officials in the DDP and the DDI. If
there is agreement in DDI and DDP and no major policy
objection to the paper, the DDI will sign off for the
Agency, advising the DCI and DDCI. If there is a dis-
agreement between DDI and DDP, or if there is an import-
ant policy issue to which either the DDI or DDP object,
the DDI will consult with the DCI and DDCI on appropriate
steps by which to register the Agency view.
h. In the event that difficulties arise at the
Interagency Policy Group, the DDCI and/or the DCI will
be informed and their guidance sought.
5. It should be noted in closing that one of the diffi-
culties that has been experienced with these papers thus far
has been their length and their poor organization. This has
been corrected so that the policy recommendations in the paper
will be set forth separately (rather than interspersed
throughout the paper) thereby permitting senior officials to
review the major aspects of the paper without wading through
100-odd pages of analysis.
CHESTER L. CO
Assistant Deputy Director (Intelligence)
(Policy Support)
25X6 Both of these will soon be coming before senior
officials or their review and approval.
6. Two papers are close to being finished
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