BRIEFINGS

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Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80B01676R000200030055-9
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RIPPUB
Original Classification: 
C
Document Page Count: 
21
Document Creation Date: 
December 12, 2016
Document Release Date: 
August 19, 2002
Sequence Number: 
55
Case Number: 
Publication Date: 
January 20, 1964
Content Type: 
MEMO
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PDF icon CIA-RDP80B01676R000200030055-9.pdf814.96 KB
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Tz-RDP80B0167 OFFICE OF THE DIRECTOR LBK: drm fix; I SUSPENSE DATE: (CI,ASsIFICATION) Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 Director of Trainin: Deputy flirector1S t SUBJECT : Briefings REFERENCE: The coo rdtaaratican of Hate classes of 3. ()- l Z people. beginning with develo a sent and presen~tation outline, P preparation of a finished talk, P 25X1 n.~' so* what ct~n- Z, ",~rould you check vii echel.or~. I would riderat&~s you would make for handling the senior at for planning purposes there wonid be about 30 who should take i=>3agino ~ this course. a NOf2Af he hack rcqu~.re Ile noted that the course given there was for a total of 1 haursf a-n oa in r,e involved all facets of public op ' . The VT)CI is quite concerned at the quality of sur' .e of the given bYAgency persraxtuel, particularly some of the higher briefings p iaeing graded pexsal~n?~dl, and has cc~xl~. en l to take aapubthat wbile he wall~ at lic spealrin3 coux e. llerane Aharl g d ' Approved For Rel 2002/09/04: CIA-RDP80B01676R00030055-9 15 January 1964 1. I happened to mention to the Director that while Chief of Staff, NORAD, I had hired a fully qualified public speaking professor for the Headquarters and had required all of my senior staff to take a course in public speaking. This was mandatory, regardless of the officer's current capabilities. The course was conducted for two hours, once a week, and lasted eight weeks, for a total of sixteen hours. Classes were small, of about ten or twelve people, so that toward the end during the two-hour period each of the students could give a ten-minute presentation. 2. The course involved all facets of public speaking, beginning with development of a theme, rough outline, prepa- ration of notes, preparation of a finished talk, reduction to speaking notes, and presentation. The idea was to develop the product you were to sell and then to sell it. The presenta- tion part involved standing on your feet, avoi ding inept manner- isms, and all of the various tricks of the trade which a good and convincing speaker must acquire. 3. We already have some very competent briefers and speakers, none of which, however, would suffer by attending a refresher course somewhat along the foregoing lines. We also have our fair share of relatively inadequate briefers and speakers, and at the top level, whose image could be tremen- dously improved by such a course. 4. The Director thought well of the idea and I would appreciate your views and perhaps, if you think it appropriate, Approved For Release 2002/09/04: CIA-RDP80B01676R000200030055-9 Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 General Carter: y on connec In connec it may wish to read the paperclipped portion of the Training Bulletin. four hours a week; Mr. is 25X1 The course mentioned runs for six weeks, wit thru perhaps a staequent rts enrolled in the course which started 6 Jrunning 17 Feb-25 Mar. They continue this way all year, schedule during summer months. In view of this, Mr. I uggested you might want to consider having Mr. Kirkpatrick work on a plan to attract more students to the course. Barbara (16 Jan) our memo to Mr. Kirkpatrick re public speaking, you with ti Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 Approved For Rel 2002/09/04: CIA-RDP80BO1676R0l0030055-9 a consensus obtained by you of whether or not such a project would be of value to the Agency and should be initiated. If affirmative, it must have top-level backing. You might also consider including an abbreviated course in the Midcareer Training Program. 25X1 Marshall S. Carter Lieutenant General, USA Deputy Director '3 " ~'~ 6'W' O'er Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 25X1 Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 Next 1 Page(s) In Document Exempt Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 oPTIoN.1L~ pfd%d For Re&e 2002/09/04: CIA-R UNITED STATES GOTTRNMENT Memorandum SUBJECT: Briefing Training for Senior Officers 1. OTR has already contracted with to give a course starting 30 March, meeting on Monday and Wednesday between 9:30 and 11:30 a. m. for a total of Z4 hours. 2. The only problem now is whether the candidates will be selected by the various Directorates or whether General Carter and you will participate in the selection of the candidates. Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 25X1 25X1 Approved For Rase 2002/09/04; CIA-RDP80BO1676R9Q020003005 MEMORANDUM FOR THE RECORD SUBJECT: Briefing Training February 1964 1. This is to record a telephone call from L 25X1 in OTR concerning current plans for the senior brie ins course. 25X1 a I advised me that they had again been in contact with I land he will be able to make himself availa- 25X1 Ole r a six-week course starting 30 March, meeting on Monday and Wednesday between 9:30 and 11:30 A.M. (instruction to be given in Headquarters building). 25X1 25X1 25X1 2. 0 said that he had been in contact with the senior training officers of the various directorates and, in the absence of in order to obtain an informal reading on prospective candidates if this course were to be given during this period. stated that he sug- 25X1 gested course participants be GS-15's and above and requested their nominees by close of business Friday, 28 February. OTR desires to negotiate a contract with F- I 25X1 confirming this course sometime during the week of 2-6 March. 25X1 25X1 3. I advised PO that his action may be a bit pre- mature in that Mr. Kirkpatrick and General Carter may desire to discuss this subject at the Executive Committee meeting and personally select the participants for this first course or request the Deputy Directors to personally select the participants. I advised 0 that I would discuss this with Mr. Kirkpatrick at the first opportunity and advise him Mr. Kirkpatrick's desires. 25X1 Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 6 February 1964 SUBJECT Agency Briefing Program REFERENCE: (a) Action Memorandum A-349 dated 20 January 1964, same subject (b) OTR Memorandum dated 27 January 1964, same subject discussed this 'subject with with the following results: 1. In response to the DD/S request for a quick policy decision on OTR's proposal (reference ;;b) to commence a briefing training prograp for senior Agency officials on 17 February, I a. I suggested that I determine General WeaP" 11. Approved For :1~'j4-RDP80B01676 0200030055-9 Carter's desires in putting through a rush call for candidates and launching this program with I on 17 February. iscussed this with General Carter and advised me that as we had previously agreed, time was too short to get the- project off the ground by 17 February. I so advised the DD/S by telephone on 4 February. b. I then contacted Mr. II on the afternoon of 4 February, briefing him on our decision not to commence the program on 17 February and suggested that they proceed with planning for a program subject to subsequent schedule approvals. I left a copy of the memorandum for the Executive Committee on the Agency Briefing Program (ER 63-4754 dated 11 June 1963), pointing out that to my knowledge the Executive Committee had not discussed this, but that this paper may be helpful in working out a program. 2. On the morning of 5 February, I received a call from (OTR Plans Staff) to advise me that he had ', (1'~_ ('` y1 any n.1 ~, f cr A ~~ jApproved For Release 2002/09/04: CIA-RDP80B0'f67~61-ObO0055-9 25X1 25X1 25X1 Approved Foor L-ase 2002/09/04: CIA-R P80B01676 0200030055-9 received word from the DD/S that we did not desire to launch this program on the 17th of February. 0 advised he was calling at Mr. Baird's request because he did not want to leave the impression that OTR was completely inflexible on this, and that although ould not be available until July, the could make other arrangements should we so desire. I informed that we would probably want F_ I for the more senior officials (General Carter had indicated toL __J that some of the people he had in mind for training in this area are among the top echelon). However,. I encouraged OTR to proceed with alternate planning for a course without In hopes that we may be able to schedule the less senior people into this training before becomes available. I also told 0 I would send him a copy of the 11 June memo on this subject to assist in planning the briefing course. then advised me that they would proceed and send us alternate proposals which will enable us to start this program prior to availability. 25X1 25X1 25X1 25X1 25X1 25X1 25X1 6191P 9 Approved For Release 200 /;( 9104' -CIA-RbP80BIQ1 0.4~2Q0b30055-9 Approved For ase 200r2/QWO4) ClX- ` _P8OBO1676 0200030055- 27 27 January 1964 MEMORANDUM FOR: Executive Director . Deputy Director (Support) 1 FEB 1964 SUBJECT 25X1 25X1 . Briefings 1. The briefing training described in your 20 January Action Memorandum, A-349, can now be provided by lonly within the framework of is current Agency Contract. Because of his commitments to the University and to other government agencies, he is unable to give additional time to this Agency until July. 2. I uis scheduled to begin an Agency course in "Effective Speaking" on 17 February. Enrollment in that course can be limited to senior CIA personnel, and the content can be tailored, to meet the requirements of those who are enrolled. The class meets from 0930 to 1130 on Mondays and Wednesdays for a period of six weeks, a total of 24 hours of in-class train- ing; assigned preparation is done outside of class hours. The course can be given in Headquarters Building. 25X1 3. After the completion of the 17 February course, ill not be available until the close of the University term in June. Arrangements can be made for him to give additional courses for senior CIA personnel either during the summer or in the fall. 4. Enrollment in the 17 February course should be limited to JO students. These students should be identified by competent authority and should be committed to the full course. '~ tt0ir9~7S1" %d0 'I ilClihl Approved For Release 2002/09/04: CIA-RDP80B01676R-00200030055-9 Approved For ase 20g2J,091O4; : CI 4t p 80B01676 0200030055-9 Subject: Briefings 5. If this proposal is satisfactory, the Office of Training will go ahead with plans to limit the 17 February course to senior CIA personnel, and 25X1 will redesign the content of the course to meet the requirements. 25X1 MATTHEW BAIRD Director of Training Distribution: Orig & I - Addressee I - DD/S 4 - OTR TO: Executive Director-Comptroller made available for the full course. Request early advice, I endorse the idea of this brief course for selected senior personnel, particularly those engaged in briefing non-CIA personnel. Please note that we need a policy decision almost immediately as to whether to reserve the course, which will begin on 17 February, for specially selected senior personnel. I assume that the Office of the Director, in conjunction with the Deputies, would select personnel to attend and would ensure that they are 25X1 LKW I FEB 1964 Approved For Release 2002/09/04: CIA-RDP80B01676R000200030055-9 Approved For ease 2002/09/04: CIA-RDP80B0l676#02 00,30055-'9.- C -O-N-F-I-D-E-N-T-I-A-L SUBJECT : Agency Briefing Program 1. This memorandum contains general considerations designed to serve as background material for discussion by the Executive Committee on the subject of how to obtain professionalism in briefing presentations made by all levels of agency personnel. It is our desire to outline a course of action which will result in certain standardization and hopefully vast improvement in this important area of communications. The purpose is twofold: to better serve the Director, DDCI, and other Senior non-agency Government officials; and to insure that the Agency imparts the best possible image in its external presentations to Congress, other Federal agencies, Department of Defense, foreign liaison services, and the public. 2. Before pointing out areas for possible action, it is appropriate that we first clearly define the subject. This can be best done by cate- gorizing the briefings by. (1) audience, (2) purpose and subject matter, (3) organizational element and/or individual most logically assigned briefing responsibilities in consideration of (1) and (2). A. Senior U. S. Officials (Political): The President, White House Staff, National Security Council, the President's Foreign Intelligence Advisory Board, Congress. Briefings to the afore- mentioned audience cover the entire spectrum of the operations and management of the agency (general intelligence round-ups, specific area and country programs, and major areas of clan- destine activity; administration, organization, and management of the agency). It is assumed that briefings for these audiences on the aforementioned subjects will be generally given by the DCI, the DDCI, and the Executive Director jointly with the Deputy Director concerned. It is also assumed that, when appropriate, a Division Chief would be called up to present technical and/or substantive briefings to the aforementioned groups. B. Senior U. S. Officials (Professional): Ambassadors and Senior Military Commanders. Briefings to these senior officials are coordinated and given by Mr. Chretien on the general mission and functions of the agency. When appropriate, the DD/P and/or his division chief present briefings regarding agency personnel, Approved For&eltpsqq2Dg240WQ4ECl& REIP$QB0A67?JR000200030055-9 Approved For ease 2002/09/04: CIA-RDP80BO167E 00200030055-9 25X1 programs, and operations in the country concerned. The,DDI/OCI representative may, on occasion, present special briefings on politi- cal and economic matters of particular importance. C. "Junior" U. S. Official VIP's: AID Chiefs, MAG Chiefs, DCM's, Senior Attaches, and Military Commanders. Responsibility for administering these briefings rests with DDI/OCR and they primarily concern substantive intelligence material. D. Senior Foreign Officials (Political): Presidents, Ministers, Foreign Ministers, Defense Secretaries, etc. Although these briefings are administered by the O/DCI and/or the DD/P, they are primarily concerned with substantive, intelligence brief- ings by the DDI/OCI. F. U. S. Government Institutions: Military. Staff Colleges, Foreign Service Institute, Intel'li$ence Schools, Advanced Career Courses, etc. Agency personnel participate as.,guest lecturer's on the organization and functions of the agency. This program is coordinated by OTR, who has action responsibility on all invita- tions to speak at government schools. OTR is now in the process of compiling a register of outstanding speakers in the various components of the agency and has?generally been able to meet the demand with top-notch speakers. However,. there are.still areas for improvement in that the Deputy Directors should insure that we put.our best foot forward at such appearances, and that they should provide their best speakers for these affairs. This is an area where we can come up with one or two outstanding speakers from each major component. G. Universities and Colleges: "Unclassified addresses on the agency organization, mission and functions which are designed to -2 Approved For Bel"se OAS/09JOAD CIS RRP.8BBOj 67AR0_P,0200030055-9 Approved For a(6e(200VWQ4DCMWR18011N6 00200030055-9 assist in our personnel procurement program. H. Internal Agency brie.fings..for.the DCI, DDCI, Executive Director and Executive Committee (including briefings given to the,DCI's Senior Staff Meetings): _ 1) Chief, DDI/OCI provides substantive intelligence round-ups on any area and is assisted by the OCI desk officer for specific substantive country briefings. 2) The DD/P and the area Division Chiefs concerned present summary briefings on significant meetings, 25X1 conferences, symposiums (i. e. 0 conferences). 25X1 3) The DD/P and the DD/R, assisted by the area and branch chiefs concerned, present briefings on area and country programs as well as specific projects. These briefings should be contrasted with a substantive intelligence briefing by OCI representatives in that the DD/P briefings are more by the way of "sensing things to come" as they may be affected by coups and military action which would have significant changes in the operational climate. 3. Paragraphs 4 through 6 below outline detailed recommendations for action in three areas (1) For action by the Deputy Directors- -identify and categorize briefing officers; (2) For action by the Deputy Directors and Office of Training- -reinstate the Intelligence Briefing course and program selected senior personnel through said course on a continuing basis; (3) For action by the Office of the Director and Deputy Directors- -institute check list developed by Mr. Chretien to supply briefing officers with sufficient information on specific briefings to enable the briefer to prepare his presentation in the most effective manner. 4. Taking into account the foregoing considerations of the audience, subject, and purpose of briefings, Deputy Directors should be made aware of the problems inherent therein and of the Director's concern over the short- comings and inadequacies in the way many of these briefings are now handled. In many cases briefings are presented on an ad hoc basis by individuals lacking verbal facility who have not had the opportunity for professional advice on the strict mechanics of briefing techniques, and who may lack experience in giving formal briefings before being put on the spot at a high- level briefing. The Deputy Directors should make a concerted effort to identify individuals under their jurisdiction who fall into the following Approved For Release 2002/09/043 GIA-RDP80B01676R000200030055-9 C -O-N -F -I-D-E -N-T -I-A- L Approved For .ease 2002/09/04: CIA-RDP80B0167 00200030055-9 C- O -N -F -I-D-E-N-T -I-A- categories: A. Category I. Senior individuals down to branch and desk chief level who are known to the Deputy Director concerned to have outstanding competence as briefers and who have repeatedly demonstrated their ability in this field. In this category include individuals who can speak on the general organization and functions of the major components and, where appropriate, indicate areas of substantive and/or technical expertise. In fulfilling briefing require- ments outlined in paragraph 2 above, this category of officers should be the first ones called upon. B. Category II. Key individuals down to branch chief level, who because of their substantive or technical expertise are frequently called upon for specific briefings. There are many individuals in this group who are potentially excellent briefers but presently lack the experience and training in briefing techniques. The Intelligence Briefing course (see paragraph 5 below) should be made mandatory for this group. It should be the responsibility of the senior training officer in each Deputy Directorate to schedule these individuals into the aforementioned course on a continuing basis. C. Category III. Individuals occupying key positions who because of their substantive knowledge or expertise in technical subjects are often called upon for briefings, but who simply are not good public speakers and lack the potential for ever becoming experts in this area of endeavor. Though it may be an unpleasant task requiring delicate maneuvering, Deputy Directors should make conscious effort to avoid using these individuals as brief- ing officers in all but the most exceptional cases. 5. It is suggested that the Office of Training's contribution to an improved agency briefing program would be to reinstate a course pre- viously given by OTR on two occasions in October 1960 and February 1961 called "Intelligence Briefing. " A brief summary of course content follows. A. The Intelligence Briefing course consists of instruction in and practice of the basic techniques of intelligence briefing. The methods of instruction are seminar discussion of briefing objectives andproblems, preparation, and delivery of assigned briefings, and class and instructor critiques of performance. A special instruc- tional technique is the use of sound-film as a critique device. B. The basic briefing techniques studied and practiced are platform techniques, audience and occasion analysis, substantive Approved For Release 2002/0944.: CIA-RDP80B01676R000200030055-9 C - O - N - F - I - D - E - N - T - I - A - L Approved For ease 2002/09/04: CIA-RDP80B0167,00200030055-9 C:-O - N - F - I - D - E - N - T - I - A - L organization, coherence and clarification devices, design and use of briefing notes, design and use of visual aids, answering questions, and briefing team techniques. C. Briefing assignments are tailored to the areas of speciali- zation and responsibility of the individual members of the class. The course as previously administered normally covered a period of four weeks (6 hours a week in two sessions, for a total of 24 hours). It is recommended that this course or a modification thereof would be helpful in dealing with not only the mechanic.4 of briefing techniques, but would afford individuals in Category II (paragraph 4 above) an opportunity to gain the needed experience in actual briefing presentations. OTR indi- cated they would reinstate this course upon request, but cautioned that in order for the course to do the job we want it to do, OTR must have strong backing from the Deputy Directors to ensure that key individuals needing such tr.ining are properly identified per paragraph 4 above and that these individuals are required to take the course regardless of grade, position, or work load. 6. The third and final area for action concerns "briefing the briefers. " It not too infrequently happens that a top-notch briefer who is well versed on the substantive material has given a poor performance simply because he was not given proper information. on the purpose, audience, and specific items to be covered. As a possible solution to this problem, it is suggested that the senior officers have a member of their iemmediate staff complete the attached check list which will then be provided. to the briefing officer as far in advance as possible. 25X1 Lyman B. Kirkpatrick Executive Director 1 Attachment Approved For Release 2002/09045:.CIA-RDP80B01676R000200030055-9 C - O - N - FI-D - E- N- T - I- A- L Approved ForSease 2002/09/04: CIA-RDP80B0167 00200030055-9 C - O - N - F - I - D - E - N - T - I - A - L BRIEFING CHECK LIST Suggested items (not all applicable to all briefings) to be included in the information provided, or sought by, the briefer. 1. Administrative A. Information Regarding. Person or Persons to be Briefed 1. Name of person: 2. Title and Organization: 3. Replacing (name and title): 4. Appointment effective: 5. Accompanied by: 6. Requester (name and phone): 7. Contact (if different from requester): 8. Date agreed on: 9. Time briefing begins and ends: 10. Security clearances: 11. Biography: 12. Has person been briefed by Agency before? When? On What? 13. If briefing large group, numbers in group: 14. From which agency or agencies? 15. How homogeneous. is group? Rank, experience, etc. ? 16. How sophisticated? In general? As to subject matter on which they are to be briefed? 17. Are they expected to be hostile, friendly, critical, receptive ? B. Information Regarding Phyb'ical Facilities 1. Where is briefing to be held? Reservation confirmed? 2. Security of room: 3. Neatness of room: 4. Preparation of room for briefing (appropriate and legible visual aids, maps, etc., set up): C. Amenities 1. Transportation Arrangements (Who provides? How? Return Arrangements?): 2. Escort arrangements for entry into building and movement within: 3. Coffee Break? Approved For Release 2002/09/04: CIA-RDP80B01676R000200030055-9 C-O-N-F-I-D-E-N-T-I-A-L Approved' For (ease 2002/09/04: CIA-RDP80B0l67800200030055-9 ? C-O-N-F-I-D-E-N-T-I-A-L 4. Luncheon? 5. Protocol Visit with senior Agency officials? D. Planning of Briefing 1. What subjects should be covered? 2. What components should cover them? 3. !How much time for each component? 4. Order of presentations? 5. Which persons are allowed to remain for part and which for all of the briefing? 6. Monitor or chairman for briefing to cut off speakers at appropriate times and introduce next speaker:' 7. Names of briefers designated by components: 8. Reproduction and dissemination of program: Guidance as to scope and content of substantive, operational and technical briefings should be provided to the briefers by officials of the responsible components. Factors to consider: What the person to be briefed wants. What he needs to know. What a person in his position generally gets. What his predecessor got. What he is not entitled to know. II. Scope and Content of Briefing Approved For Release 2002/09/04: CIA-RDP80B01676R000200030055-9 Release 2002/09/04: CIA-RDP80B01676R0U00030055-9 ~ ~ - -9 " 7 - cb 196 ^ k. . CD.ANUU M F ,.>jz: Addresses* as Listsd SUBJECT : special Briefing Course You bane been selected to attend the first runnin of a special 'Briefing Techsait;ues, " to be given by ourse. 1 is briefing 25X1 ~~ or~3 0~3thl t3~ in course will be given each :w.+~ a~-y an is i-coa tT;~~~ and on '~ cs,~nrrs~ the Headquarters Buiiding (on , ondays days in Room x 3). The course has been arranged at the s: cific direction of the Deputy Director of Central tntellig ence, who wi shes f tto insure that all Agency briefing! are of the highss calib that you have been reelected to attend the course should not be construed in any way as reflecting u- your present briefing ability, but the Agency fools that all of no could enefist by Abe dea s c that t can be 25X1 render~a~i by who field. The above-r'&enti0fed Course will begin 00 k4On4~Ay' six awehe snel will continue eac! 'es onday and B e: s s;de-Y for a on ;a -S. , .ir Attachment List of Addressees LB K: drm Distribution: 0&5 - Addressees Cam' ER 1 - . D/ TR 1 - ExDir Acting Director ?.- ERG ? ' r rn .tic f 77 Approved For Release 2002/Q9/Q4 CIA-RDP,i 0B01 25X1 Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 Approved For Release 2002/09/04: CIA-RDP80BO1676R000200030055-9 Ap roved For ReleNR2/09/04: CIA-RDP80B01676R00 00030055-9 ^. UJI1(LASSIFIED . ^ ONLY ? CONIWNTIAL ^ SECRET ROUTING AND HEET SUBJECT: (Optional) FROM: Di t f T i i EXTENSION NO. rec or o ra n ng ATE Z7 January 1964 TO: (Officer designation, room number, and building) DATE OFFICER'S COMMENTS (Number each comment to show from whom RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.) 1. DDS 2. 3.1 E x. ir. QSL~ ~fl`~ 4. 5. 6 7. 8. 9. 10. 11. 12. 13. 14. 15. -Approved For Releas 2002/00 /04: CI -RDP80 01676R000200030055-9 FORM 61 O USE PREVIOUS INTERNAL 3-62 EDITIONS ^ SECRET CONFIDENTIAL E:] USE ONLY ^ UNCLASSIFIED