BRIEFINGS
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP80B01676R000200030055-9
Release Decision:
RIPPUB
Original Classification:
C
Document Page Count:
21
Document Creation Date:
December 12, 2016
Document Release Date:
August 19, 2002
Sequence Number:
55
Case Number:
Publication Date:
January 20, 1964
Content Type:
MEMO
File:
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CIA-RDP80B01676R000200030055-9.pdf | 814.96 KB |
Body:
Tz-RDP80B0167
OFFICE OF THE DIRECTOR
LBK: drm
fix; I
SUSPENSE DATE:
(CI,ASsIFICATION)
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Director of Trainin:
Deputy flirector1S t
SUBJECT : Briefings
REFERENCE:
The coo rdtaaratican of Hate
classes of 3. ()- l Z people.
beginning with develo a sent and presen~tation outline, P
preparation of a finished talk, P 25X1
n.~' so* what ct~n-
Z, ",~rould you check vii echel.or~. I would
riderat&~s you would make for handling the senior
at for planning purposes there wonid be about 30 who should take
i=>3agino ~
this course.
a
NOf2Af he hack rcqu~.re
Ile noted that the course given there was for a total of 1 haursf a-n oa in
r,e involved all facets of public op
'
. The VT)CI is quite concerned at the quality of sur' .e of the
given bYAgency persraxtuel, particularly some of the higher
briefings p iaeing
graded pexsal~n?~dl, and has cc~xl~. en l to take aapubthat wbile he wall~ at
lic spealrin3 coux e.
llerane Aharl
g d
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15 January 1964
1. I happened to mention to the Director that while
Chief of Staff, NORAD, I had hired a fully qualified public
speaking professor for the Headquarters and had required
all of my senior staff to take a course in public speaking.
This was mandatory, regardless of the officer's current
capabilities. The course was conducted for two hours, once
a week, and lasted eight weeks, for a total of sixteen hours.
Classes were small, of about ten or twelve people, so that
toward the end during the two-hour period each of the students
could give a ten-minute presentation.
2. The course involved all facets of public speaking,
beginning with development of a theme, rough outline, prepa-
ration of notes, preparation of a finished talk, reduction to
speaking notes, and presentation. The idea was to develop
the product you were to sell and then to sell it. The presenta-
tion part involved standing on your feet, avoi ding inept manner-
isms, and all of the various tricks of the trade which a good
and convincing speaker must acquire.
3. We already have some very competent briefers and
speakers, none of which, however, would suffer by attending
a refresher course somewhat along the foregoing lines. We
also have our fair share of relatively inadequate briefers and
speakers, and at the top level, whose image could be tremen-
dously improved by such a course.
4. The Director thought well of the idea and I would
appreciate your views and perhaps, if you think it appropriate,
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General Carter:
y
on
connec
In connec
it may wish to read the paperclipped portion of the Training Bulletin.
four hours a week; Mr. is 25X1
The course mentioned runs for six weeks,
wit thru
perhaps a staequent rts
enrolled in the course which started 6 Jrunning
17 Feb-25 Mar. They continue this way all year,
schedule during summer months.
In view of this, Mr. I uggested you might want to consider having
Mr. Kirkpatrick work on a plan to attract more students to the course.
Barbara (16 Jan)
our memo to Mr. Kirkpatrick re public speaking, you
with
ti
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a consensus obtained by you of whether or not such a project
would be of value to the Agency and should be initiated. If
affirmative, it must have top-level backing. You might also
consider including an abbreviated course in the Midcareer
Training Program.
25X1
Marshall S. Carter
Lieutenant General, USA
Deputy Director
'3 " ~'~ 6'W'
O'er
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UNITED STATES GOTTRNMENT
Memorandum
SUBJECT: Briefing Training for Senior Officers
1. OTR has already contracted with to
give a course starting 30 March, meeting on Monday and Wednesday
between 9:30 and 11:30 a. m. for a total of Z4 hours.
2. The only problem now is whether the candidates will be
selected by the various Directorates or whether General Carter and
you will participate in the selection of the candidates.
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MEMORANDUM FOR THE RECORD
SUBJECT: Briefing Training
February 1964
1. This is to record a telephone call from
L
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in OTR concerning current plans for the senior brie ins course.
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a I advised me that they had again been in contact with
I land he will be able to make himself availa-
25X1 Ole r a six-week course starting 30 March, meeting on Monday
and Wednesday between 9:30 and 11:30 A.M. (instruction to be
given in Headquarters building).
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2. 0 said that he had been in contact with the
senior training officers of the various directorates
and, in the absence of
in order to obtain an informal
reading on prospective candidates if this course were to
be given during this period. stated that he sug- 25X1
gested course participants be GS-15's and above and requested
their nominees by close of business Friday, 28 February.
OTR desires to negotiate a contract with F- I 25X1
confirming this course sometime during the week of 2-6 March.
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3. I advised PO that his action may be a bit pre-
mature in that Mr. Kirkpatrick and General Carter may desire
to discuss this subject at the Executive Committee meeting
and personally select the participants for this first course
or request the Deputy Directors to personally select the
participants. I advised 0 that I would discuss this
with Mr. Kirkpatrick at the first opportunity and advise
him Mr. Kirkpatrick's desires.
25X1
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6 February 1964
SUBJECT Agency Briefing Program
REFERENCE: (a) Action Memorandum A-349 dated
20 January 1964, same subject
(b) OTR Memorandum dated 27 January 1964,
same subject
discussed this 'subject with with the following results:
1. In response to the DD/S request for a quick policy
decision on OTR's proposal (reference ;;b) to commence a briefing
training prograp for senior Agency officials on 17 February, I
a. I suggested that I determine General
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Carter's desires in putting through a rush call for candidates
and launching this program with I on
17 February. iscussed this with General Carter
and advised me that as we had previously agreed, time was
too short to get the- project off the ground by 17 February.
I so advised the DD/S by telephone on 4 February.
b. I then contacted Mr. II on the afternoon of
4 February, briefing him on our decision not to commence
the program on 17 February and suggested that they proceed
with planning for a program subject to subsequent schedule
approvals. I left a copy of the memorandum for the Executive
Committee on the Agency Briefing Program (ER 63-4754
dated 11 June 1963), pointing out that to my knowledge the
Executive Committee had not discussed this, but that this
paper may be helpful in working out a program.
2. On the morning of 5 February, I received a call from
(OTR Plans Staff) to advise me that he had
', (1'~_ ('` y1 any n.1 ~, f cr A ~~
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received word from the DD/S that we did not desire to launch this
program on the 17th of February. 0 advised he was calling at
Mr. Baird's request because he did not want to leave the impression
that OTR was completely inflexible on this, and that although
ould not be available until July, the could make
other arrangements should we so desire. I informed that
we would probably want F_ I for the more senior officials
(General Carter had indicated toL __J that some of the people
he had in mind for training in this area are among the top echelon).
However,. I encouraged OTR to proceed with alternate planning for a
course without In hopes that we may be able to
schedule the less senior people into this training before
becomes available. I also told 0 I would send him a
copy of the 11 June memo on this subject to assist in planning the
briefing course. then advised me that they would proceed and
send us alternate proposals which will enable us to start this program
prior to availability.
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27 27 January 1964
MEMORANDUM FOR: Executive Director
. Deputy Director (Support)
1 FEB 1964
SUBJECT
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. Briefings
1. The briefing training described in your
20 January Action Memorandum, A-349, can now be
provided by lonly within the
framework of is current Agency Contract. Because
of his commitments to the University and to other
government agencies, he is unable to give additional
time to this Agency until July.
2. I uis scheduled to begin
an Agency course in "Effective Speaking" on
17 February. Enrollment in that course can be
limited to senior CIA personnel, and the content
can be tailored, to meet the requirements of those
who are enrolled. The class meets from 0930 to
1130 on Mondays and Wednesdays for a period of
six weeks, a total of 24 hours of in-class train-
ing; assigned preparation is done outside of
class hours. The course can be given in Headquarters
Building.
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3. After the completion of the 17 February
course, ill not be available
until the close of the University term in June.
Arrangements can be made for him to give additional
courses for senior CIA personnel either during the
summer or in the fall.
4. Enrollment in the 17 February course should
be limited to JO students. These students should
be identified by competent authority and should be
committed to the full course.
'~ tt0ir9~7S1" %d0 'I
ilClihl
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Subject: Briefings
5. If this proposal is satisfactory, the Office
of Training will go ahead with plans to limit the
17 February course to senior CIA personnel, and
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will redesign the content of the
course to meet the requirements.
25X1
MATTHEW BAIRD
Director of Training
Distribution:
Orig & I - Addressee
I - DD/S
4 - OTR
TO: Executive Director-Comptroller
made available for the full course. Request early advice,
I endorse the idea of this brief course for selected senior personnel,
particularly those engaged in briefing non-CIA personnel. Please note that
we need a policy decision almost immediately as to whether to reserve the
course, which will begin on 17 February, for specially selected senior
personnel. I assume that the Office of the Director, in conjunction with the
Deputies, would select personnel to attend and would ensure that they are
25X1
LKW
I FEB 1964
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SUBJECT : Agency Briefing Program
1. This memorandum contains general considerations designed to
serve as background material for discussion by the Executive Committee
on the subject of how to obtain professionalism in briefing presentations
made by all levels of agency personnel. It is our desire to outline a course
of action which will result in certain standardization and hopefully vast
improvement in this important area of communications. The purpose is
twofold: to better serve the Director, DDCI, and other Senior non-agency
Government officials; and to insure that the Agency imparts the best
possible image in its external presentations to Congress, other Federal
agencies, Department of Defense, foreign liaison services, and the
public.
2. Before pointing out areas for possible action, it is appropriate
that we first clearly define the subject. This can be best done by cate-
gorizing the briefings by. (1) audience, (2) purpose and subject matter,
(3) organizational element and/or individual most logically assigned
briefing responsibilities in consideration of (1) and (2).
A. Senior U. S. Officials (Political): The President, White
House Staff, National Security Council, the President's Foreign
Intelligence Advisory Board, Congress. Briefings to the afore-
mentioned audience cover the entire spectrum of the operations
and management of the agency (general intelligence round-ups,
specific area and country programs, and major areas of clan-
destine activity; administration, organization, and management
of the agency). It is assumed that briefings for these audiences
on the aforementioned subjects will be generally given by the
DCI, the DDCI, and the Executive Director jointly with the
Deputy Director concerned. It is also assumed that, when
appropriate, a Division Chief would be called up to present
technical and/or substantive briefings to the aforementioned
groups.
B. Senior U. S. Officials (Professional): Ambassadors
and Senior Military Commanders. Briefings to these senior officials
are coordinated and given by Mr. Chretien on the general mission
and functions of the agency. When appropriate, the DD/P and/or
his division chief present briefings regarding agency personnel,
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programs, and operations in the country concerned. The,DDI/OCI
representative may, on occasion, present special briefings on politi-
cal and economic matters of particular importance.
C. "Junior" U. S. Official VIP's: AID Chiefs, MAG Chiefs,
DCM's, Senior Attaches, and Military Commanders. Responsibility
for administering these briefings rests with DDI/OCR and they
primarily concern substantive intelligence material.
D. Senior Foreign Officials (Political): Presidents,
Ministers, Foreign Ministers, Defense Secretaries, etc. Although
these briefings are administered by the O/DCI and/or the DD/P,
they are primarily concerned with substantive, intelligence brief-
ings by the DDI/OCI.
F. U. S. Government Institutions: Military. Staff Colleges,
Foreign Service Institute, Intel'li$ence Schools, Advanced Career
Courses, etc. Agency personnel participate as.,guest lecturer's
on the organization and functions of the agency. This program is
coordinated by OTR, who has action responsibility on all invita-
tions to speak at government schools. OTR is now in the process
of compiling a register of outstanding speakers in the various
components of the agency and has?generally been able to meet
the demand with top-notch speakers. However,. there are.still
areas for improvement in that the Deputy Directors should insure
that we put.our best foot forward at such appearances, and that
they should provide their best speakers for these affairs. This
is an area where we can come up with one or two outstanding
speakers from each major component.
G. Universities and Colleges: "Unclassified addresses on
the agency organization, mission and functions which are designed to
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assist in our personnel procurement program.
H. Internal Agency brie.fings..for.the DCI, DDCI, Executive
Director and Executive Committee (including briefings given to
the,DCI's Senior Staff Meetings): _
1) Chief, DDI/OCI provides substantive intelligence
round-ups on any area and is assisted by the OCI desk
officer for specific substantive country briefings.
2) The DD/P and the area Division Chiefs concerned
present summary briefings on significant meetings,
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conferences, symposiums (i. e.
0
conferences).
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3) The DD/P and the DD/R, assisted by the area and
branch chiefs concerned, present briefings on area
and country programs as well as specific projects.
These briefings should be contrasted with a substantive
intelligence briefing by OCI representatives in that the
DD/P briefings are more by the way of "sensing things
to come" as they may be affected by coups and military
action which would have significant changes in the
operational climate.
3. Paragraphs 4 through 6 below outline detailed recommendations
for action in three areas (1) For action by the Deputy Directors- -identify
and categorize briefing officers; (2) For action by the Deputy Directors and
Office of Training- -reinstate the Intelligence Briefing course and program
selected senior personnel through said course on a continuing basis; (3) For
action by the Office of the Director and Deputy Directors- -institute check
list developed by Mr. Chretien to supply briefing officers with sufficient
information on specific briefings to enable the briefer to prepare his
presentation in the most effective manner.
4. Taking into account the foregoing considerations of the audience,
subject, and purpose of briefings, Deputy Directors should be made aware of
the problems inherent therein and of the Director's concern over the short-
comings and inadequacies in the way many of these briefings are now handled.
In many cases briefings are presented on an ad hoc basis by individuals
lacking verbal facility who have not had the opportunity for professional
advice on the strict mechanics of briefing techniques, and who may lack
experience in giving formal briefings before being put on the spot at a high-
level briefing. The Deputy Directors should make a concerted effort to
identify individuals under their jurisdiction who fall into the following
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categories:
A. Category I. Senior individuals down to branch and
desk chief level who are known to the Deputy Director concerned
to have outstanding competence as briefers and who have repeatedly
demonstrated their ability in this field. In this category include
individuals who can speak on the general organization and functions of
the major components and, where appropriate, indicate areas of
substantive and/or technical expertise. In fulfilling briefing require-
ments outlined in paragraph 2 above, this category of officers should
be the first ones called upon.
B. Category II. Key individuals down to branch chief level,
who because of their substantive or technical expertise are frequently
called upon for specific briefings. There are many individuals in
this group who are potentially excellent briefers but presently lack
the experience and training in briefing techniques. The Intelligence
Briefing course (see paragraph 5 below) should be made mandatory
for this group. It should be the responsibility of the senior training
officer in each Deputy Directorate to schedule these individuals into
the aforementioned course on a continuing basis.
C. Category III. Individuals occupying key positions who
because of their substantive knowledge or expertise in technical
subjects are often called upon for briefings, but who simply are
not good public speakers and lack the potential for ever becoming
experts in this area of endeavor. Though it may be an unpleasant
task requiring delicate maneuvering, Deputy Directors should
make conscious effort to avoid using these individuals as brief-
ing officers in all but the most exceptional cases.
5. It is suggested that the Office of Training's contribution to an
improved agency briefing program would be to reinstate a course pre-
viously given by OTR on two occasions in October 1960 and February
1961 called "Intelligence Briefing. " A brief summary of course content
follows.
A. The Intelligence Briefing course consists of instruction in
and practice of the basic techniques of intelligence briefing. The
methods of instruction are seminar discussion of briefing objectives
andproblems, preparation, and delivery of assigned briefings, and
class and instructor critiques of performance. A special instruc-
tional technique is the use of sound-film as a critique device.
B. The basic briefing techniques studied and practiced are
platform techniques, audience and occasion analysis, substantive
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organization, coherence and clarification devices, design and use of
briefing notes, design and use of visual aids, answering questions,
and briefing team techniques.
C. Briefing assignments are tailored to the areas of speciali-
zation and responsibility of the individual members of the class.
The course as previously administered normally covered a period of four
weeks (6 hours a week in two sessions, for a total of 24 hours). It is
recommended that this course or a modification thereof would be helpful
in dealing with not only the mechanic.4 of briefing techniques, but would
afford individuals in Category II (paragraph 4 above) an opportunity to
gain the needed experience in actual briefing presentations. OTR indi-
cated they would reinstate this course upon request, but cautioned that
in order for the course to do the job we want it to do, OTR must have
strong backing from the Deputy Directors to ensure that key individuals
needing such tr.ining are properly identified per paragraph 4 above and
that these individuals are required to take the course regardless of
grade, position, or work load.
6. The third and final area for action concerns "briefing the briefers. "
It not too infrequently happens that a top-notch briefer who is well versed on
the substantive material has given a poor performance simply because he was
not given proper information. on the purpose, audience, and specific items to
be covered. As a possible solution to this problem, it is suggested that the
senior officers have a member of their iemmediate staff complete the attached
check list which will then be provided. to the briefing officer as far in advance
as possible. 25X1
Lyman B. Kirkpatrick
Executive Director
1 Attachment
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BRIEFING CHECK LIST
Suggested items (not all applicable to all briefings) to be included
in the information provided, or sought by, the briefer.
1. Administrative
A. Information Regarding. Person or Persons to be Briefed
1. Name of person:
2. Title and Organization:
3. Replacing (name and title):
4. Appointment effective:
5. Accompanied by:
6. Requester (name and phone):
7. Contact (if different from requester):
8. Date agreed on:
9. Time briefing begins and ends:
10. Security clearances:
11. Biography:
12. Has person been briefed by Agency before? When? On What?
13. If briefing large group, numbers in group:
14. From which agency or agencies?
15. How homogeneous. is group? Rank, experience, etc. ?
16. How sophisticated? In general? As to subject matter on
which they are to be briefed?
17. Are they expected to be hostile, friendly, critical,
receptive ?
B. Information Regarding Phyb'ical Facilities
1. Where is briefing to be held? Reservation confirmed?
2. Security of room:
3. Neatness of room:
4. Preparation of room for briefing (appropriate and legible
visual aids, maps, etc., set up):
C. Amenities
1. Transportation Arrangements (Who provides? How?
Return Arrangements?):
2. Escort arrangements for entry into building and movement
within:
3. Coffee Break?
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4. Luncheon?
5. Protocol Visit with senior Agency officials?
D. Planning of Briefing
1. What subjects should be covered?
2. What components should cover them?
3. !How much time for each component?
4. Order of presentations?
5. Which persons are allowed to remain for part and which
for all of the briefing?
6. Monitor or chairman for briefing to cut off speakers at
appropriate times and introduce next speaker:'
7. Names of briefers designated by components:
8. Reproduction and dissemination of program:
Guidance as to scope and content of substantive, operational
and technical briefings should be provided to the briefers by
officials of the responsible components. Factors to consider:
What the person to be briefed wants.
What he needs to know.
What a person in his position generally gets.
What his predecessor got.
What he is not entitled to know.
II. Scope and Content of Briefing
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cb 196
^ k. . CD.ANUU M F ,.>jz: Addresses* as Listsd
SUBJECT : special Briefing Course
You bane been selected to attend the first runnin of a special
'Briefing Techsait;ues, " to be given by
ourse. 1 is briefing
25X1 ~~ or~3 0~3thl t3~ in
course will be given each :w.+~ a~-y an is i-coa tT;~~~ and on '~ cs,~nrrs~
the Headquarters Buiiding (on , ondays
days in Room x 3). The course has been arranged at the s: cific
direction of the Deputy Director of Central tntellig ence, who wi shes f tto
insure that all Agency briefing! are of the highss calib
that you have been reelected to attend the course should not be construed
in any way as reflecting u- your present briefing ability, but the
Agency fools that all of no could enefist by Abe dea s c that t can be
25X1 render~a~i by who field.
The above-r'&enti0fed Course will begin 00 k4On4~Ay' six awehe
snel will continue eac! 'es onday and B e: s s;de-Y for a on
;a -S. , .ir
Attachment
List of Addressees
LB K: drm
Distribution:
0&5
- Addressees
Cam' ER
1
- . D/ TR
1 - ExDir
Acting Director
?.- ERG ? ' r rn .tic
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SUBJECT: (Optional)
FROM:
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Z7 January 1964
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
DDS
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