MINUTES OF MEETING HELD IN DIRECTOR'S CONFERENCE ROOM, ADMIN. BUILDING TUESDAY, 31 JULY 1951

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R002300020009-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: May 17, 2002
• Sequence Number: 9
• Publication Date: July 31, 1951
• Content Type: MIN

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SLGRET
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31 July 1951
General Smith Presiding
Present
?William H. Jackson, Deputy Director
minutes of Meeting held in Director's
Conference Room, Administration Building
Tuesday, 31 July 1951, at 1100 hours.
Executive Assistant to the Director
?t~n B. Hansen, Assistant to the Director
Acting Deputy Director for Plans
Asst. Deputy Director for Administration
Trubee Davison, Director of Personnel
Advisor for ,:anagement
Jamesi. Andrews, Asst. Director for Collec~ion and Bisseminatimi
George G. Carey, Asst. Director for Operations
H. i1arshall Chadwell, Asst. Director for Scientific intelligence
Kingman Douglass, Asst. Director for Current Intelligence
William L. Langer, Asst. Director for National 2stLnates
Max F. Millikan, Asst. Director for Rosearch and Reports
James Q. Reber, Asst. Director for Intelligence Coordination
i,aj. Gen. Willard Wyman, Asst. Director for Special Operations
Col. Kilbourne Johnston, A/Asst. Director for Policy Coordination
Deputy Director of Training
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1. 1,x. Reber discussed the present method of debriefing
returning Government 3Tficials. Dr, Langer stated that he .yaw "little
to be gained frog,, the present method whereby large groups, on a cor,--
paratively low level, attended the debriefings. He would like to know
however the nai,es of returning Government officials so he could have
them meet with a few of his people in O/ L. i'r. Carey said that the
only reason he could see to continue on the present basis was from the
point of view of training of low-level personnel.
After some discussion the Director stated that he did
not believe the present system was the correct one and that the number
of persons present at current debriefings militated against securing
the maximum amount of intelligence for the specialists. He believes
that there is too constant a flow of returning officials reporting in
a not too inspiring way and that the present method is tine-consu ling.
The Director further stated that in the future he believed
that the State Department and the Services should debrief to cir OWn
returning personnel but that CIA should be advised of the na,,es of the
returnees, the time for debriefing, and the areas to be covered. The
product of such debriefings should be dissei,inated where security
per;;iits. If a prospective debriefing appcarcd to be of oduratc
interest, one or two CL4 representatives should attend. If the sub j,.:ct
matter appeared to their of sufficient interest, further intensive
debriefings could be arranged at CIA.
iir. Reber suggested that a single point of contact in
CIA, namely p/CD, should receive notifications of the names of rctur-d.ng
officials, areas to be covered, and debriefing tine. Further that
where CIA (C/CD) receives knowledge of returning non-LAC officials, it
will inform the IAC agencies in order that they may be represented at
the debriefings of those officials.
2. j'ir. . Carey briefly discussed his proposed NSCID for
Foreign Documents- r` ion. He pointed out that the Division had
two main functions; (a) translation and (b) o:ploitation. lxploitat,ion
he described as being the scanning of products in the light of existing
requirements. This is the function that FDD is exorcising as a service
of l'cormion concern" and for which ir. Carey bclicvcs an iNSCID is nvccs-
sary. Ho pointed out that we had inherited a number of captured world
War II documents from the Army and navy and then passed on from these
Sn RLT
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31 July 1951
to current exploitation for the benefit of the other agencies. He
feels that a time will shortly come when it will be difficult to
moot both CIA and IAC requirements.
Dr. Langer asked how our exploitation tied in with
outside surveys of current literature. hr. Carey stated that we
had in the past tried to pass the exploitation of foreign documents
to outside organizations but that this had been almost immossible
due to security.
Dr. i'iillika.n is primarily worried about the lack of
systematic recording of publications or documents in foreign langulges.
He bolievos that there are many such documents in this country ;)f -,rhoso
existence we are ignorant. These should be catalogued, preferably on
machines, instead of as in the past merely issuing accession lists.
The Director asked if we currently had the responsibility
of exploitation as a service of common concern. Mr. Carey stated that
this was not our legal responsibility but that we had gradually become
involved. IMir. Robcr pointed out that more material would be collected
if collection remained uncoordinated. hr. Jackson stated that we
never tell collectors not to collect something. The more they collect
the bettor.
After considerable discussion as to what other departments
and agencies were exploiting foreign d.ocu:.ents, Tr. Carey stated that
he believed, outside of the field of captured docrounts, CIA was the
only agency engaged in such exploitation in this country. He furthor
stated that this exploitation was based on known current requirements.
The Director suggested that the problem might possibly be i got by hr.ndling
it in the same manner as special source material.
!ir. Jackson stated that there appeared to be three al-
ternatives: (1) to stop exploitation of foreign documents as a service
of common concern; (2) to continue such exploitation illegally; (3) to
legalize such exploitation by asking for an jSCID. He stated that ho
was in favor of taking the matter up with the NSC. hr. Reber suggested
that he and Nu . Carey and 11.1r. Andrews could iron out some minor ob-
jections that Mr. Andrews had to the proposed NSCID and further agreed
that Dr. hillikan's ideas in re"ard to indexing should receive special
attention. ir. Jackson recommended that the interested assistant
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31 July 1951
Directors should draw up recommendations for the Director so that the
problem could be brought up before the NSC, probably through the L,C.
36 mentioned the fact that other interested
Government departments and agencies were furnishing 1,r. Gordon Graa
with one or two people for his staff for a period of two months to
work on problems arising from a possible break-down in cease-fire
negotiations in Korea. CIA should also furnish one man.
questioned whether it is necessary to draw this man from 0/PC. He
has asked II to speak to various Assistant Directors and sec
if a man can be taken out of some other office.
25X1
stated that iir. Dulles would upon his rotirn
prepare a memorandum of his talks with Embassy Paris and Il.ibassy Rome
on the Communist situation in France and Italy. If any of the Assistant
Directors are interested he will provide they.:,, with a copy.
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31 July 1951
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