INSPECTOR GENERAL'S INQUIRY INTO TDY FOREIGN TRAVEL BY HEADQUARTERS PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R003200160016-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 20, 2016
• Document Release Date: September 7, 2006
• Sequence Number: 16
• Publication Date: July 31, 1957
• Content Type: MF

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S E. 1 -1 l y?r -/
Spector General
Depu r Dire lsns)
DqWw Director del. )
qty Director
Director ation)
SUBJ3I.'T s pectoer G"MVI # s ZftTArir into TALC Foreign
Travel bP NWilo to tei3's Peer eeeeel
I have given careful. consteere to row + t~ot{prs ensive
studry oen TAY 'care Travetl by Ile-dqparters Paste. and to
the coannU tberem by tta alb", 3611 erg. W/ S. I hm
action on the I, II 1 3 cqt sled in this VIVOCt as fol3roees:
Ps agrwh VII. C.
Rec io- l.a. - Not for the various retescxes
cited .by the M p, IM/I L 0/8 "In r respective cant.
However, while do not ccmrr it praiser to vest in the 1/p
the 1taLrthOrtW and reeepveetaeMlity for the motion and cam"
of all TAY t vel by t per el, I do agree that
Irn/P mast ccwatiz * to monitor "A concur in all each travel.
Therefore, I deal" that a systft be ienlermeeuted by the vax~ioeess
ccm ae s whereby all pr posed foreip travel be reviewed by the
cuing official concerned prior, tto subaisaicn to the w/P, or
his etn&. designee, for concurree m. Upon ccq~ a by the
m/P, the travel will be gpprov l by Us ~r Director concerned,
or his sing].* el eee. 0l h a abou3A place reap nsibi.li ,Lees
where they OM be pr erly exercised as well as a-cc pliehing de-
sired c ontrals.
1b c ,ti a 1,b. - A raved, but this approval shell not
be construied to mm Ax =XW= Sevgnoe notifi of each pro-
posed trip. FAMWo this requti t M WI be for the Af DGI, t/I,
IM/S and tV/C to furnish to the t/p sea L.. I r a schedule of
their reeve 1ab.d TDY travel during the teeoet foUOwing
six month period,
11, 13 - 16
ors seaaon tr ;vrel., etc. rov- :K? tt. 1 P. 01-TvI
Recae e4tiaoeet 2.4. end b. - Wk a +roveed insofar as an
arbitrary 1.5% reduction in travel, i and mobers of trips
are concerned. NOWWW, every effort to effect oconcidos in
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it is is a 'fi r ....the jebmat e fir amsigtr~s6
misstoua" MS* 46 O t the f3 . D"MOIB V m the moos..
DM of the site '.cn in sa sidex caA t m be
Sivim to i tRstic of %Us ree mmossum at Gerwa stations
awd boa"*
to c a J$.b. - Nah
to 40 in tber area. Also, Vw Otafto $1 in a p tm to car
stage aced sulftwe wb .eb arm X **3W* # t v arr 'rssnitbiagl r
caU3 c d~ i3 nysood to be ed by Sp' or w-" Cif
'~ '
,Y. VI"two be received by a 4majam Mm d*Ms
aC the Static. Ch&aeq~' but at 24&4 the ftmUm is Warded ed V w
camas 2a3 r advl.a b .e met ' or canrt adaal ions
Dom to be outimly eas rt #S. In aftena I eosl de4
sh ;3r to be rrr in now
3.... a b.
t, oeeeentso 1.d. -
letter for DrII elm.
Asooeeeiatt.s. -
Enoch, *d"lteer Ct lOMorM1.0
office.
mi/d to prepm as Bay ri
Signed
O/DCIJrf 7 Sept 57
Dist: uu
Orig ?? IG
It'.DDCI'
1 - DD/P
1-DD/I
1 - DD/S
1 - DD/C
1 - FMC via Reading
1 - ER W r AV ,t orj t r
C. P. CJ.
IL.anztenl Qrafs em ., E "
AntIft star
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 Approved For Release 2006/09/07: CIA-RDP80B01676R00320016 Q29A Z a S
AUG 15 1957
MEMORANDUM FOR: Acting Director of Central Intelligence
SUBJECT : Inspector General's Inquiry into TDY Foreign
Travel by Headquarters Personnel
I have reviewed the Inspector General's report regarding foreign
TDY travel of Headquarters personnel, and I submit the following com-
ments and observations relative to the recommendations included therein:
a. Paragraph VII.C.l.ae recommends that: "DCI vest in DD/P
authority and responsibility for the regulation and control of all
such travel by headquarters personnel of DD/I and DD/S."
Comment - I agree that the Deputy Director (Plans) should
concur in any proposed TDY travel of DD/I and DDS personnel in
order to ensure that such travel would not have an adverse ef-
fect on a field station or operation. However, for the Deputy
Director (Plans) to authorize all field travel would place the
burden on him to judge the validity or requirement for all travel
proposed. Accordingly, I recommend that all proposed foreign
travel be reviewed by the operating official concerned prior to
submission to the Deputy Director (Plans), or his single designee
for concurrence. When concurred-in by the Deputy Director (Plans),
approval for such travel will be granted by the Deputy Director
concerned, or his single designee. I believe this will accomplish
the desired control and place the responsibilities where they can
be properly exercised.
b. Paragraph VII.C.l.b. recommends that: "DCI require that,
effective immediately, DD/I and DDS inform DD/P at least six
months in advance of all plans for inspection, survey, area
familiarization and other non-emergency travel by their respective
headquarters personnel."
Comment - I concur in principle with this recommendation.
Rather than six months advance notification on each contemplated
trip, I recommend that a semiannual schedule of such proposed
travel be submitted by the Deputy Director (Intelligence) and
the Deputy Director (Support) to the Deputy Director (Plans) on
1 June and 1 December of each year for the six months periods.,
beginning 1 July and 1 January respectively. In order for the
Area Division Chief primarily concernecT to schedule the total
Annrnvcrl Pnr.Pabnni.A 9nnR/f1A/f17 ? (-'IA-RnPRnRfl1f;7f;Rflfl'32flfllBnnlE-5
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travel to his area it will of course be necessary for the DD/P
components, the Deputy Director (Coordination) and the Office
of the Director to submit similar schedules.
c. Paragraphs VII.C.2.a. and b. recommend that: "DCI re-
quire that expenditures for this category of travel during.
FY-1959 be reduced by 15% below expenditures for this purpose
during FY-1956, this reduction to apply to each of the three
major components -- DD/P, DD/I and DD/S."; and further that:
"DCI require that the number of TDY foreign trips by head-
quarters personnel during FY-1959 also be reduced by 15% below
the number of such trips during FY-1956, this reduction to ap-
ply to each of the three major components -- DD/P, DD/I and
DDS."
Comment - First of all there is no substitute for face to
face on the spot discussion of field problems in the field.
Further, the more first hand knowledge headquarters personnel
have of field problems and conditions, the better support the
field will have from headquarters, end as this process continues,
the Agency will become more homogeneous which in my opinion is
desirable. I am, therefore, not in favor of any arbitrary re-
duction in travel. I heartily endorse tighter controls, and I
believe we might effect economies through a greater percentage
of "off-season" travel, shorter TDY at points visited, fewer
round-the-world trips, greater use of less than first class
transportation, etc. We can control survey, inspection, and
area familiarization trips, but we can't control the number of
escort trips the Office of Security may have to make or the
number of Communications people we may have to send out on TDY
to meet an emergency such as the recent crisis in the Middle
East. I. therefore, recommend that the Office of the Director,
as well as each Deputy, appoint a single designee to monitor
all foreign travel but that we not direct an arbitrary reduction.
Whatever steps are taken should be taken now (FY-1958) in lieu
of FY-1959.
d. Paragraph VII.C.3.a. recommends that: "DCI require that
effective immediately all such travel be undertaken whenever
possible, during off-travel seasons -- that is, during periods
when the smallest numbers of tourists are traveling in the areas
which headquarters personnel plan to visit, and when airline
fares and other costs are lowest."
Comment - I concur.
e. Paragraph VII.C.k.a. recommends that: "DCI require that,
effective immediately, the field be relieved of responsibility for
making hotel reservations and providing local transportation for TDY
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headquarters travelers, and that the Central Processing Branch,
Office of Personnel, be required to make hotel reservations and
the travelers themselves be required to arrange for their own
local transportation, except insofar as cover, security, time
and/or other vital considerations make this desirable."
Comment - I am frankly not convinced that the Agency will
make a net gain by insisting that headquarters personnel make
hotel reservations, travelers arrange for their own local trans-
portation, etc. It seems clear to me that our man in a foreign
city can much more efficiently and intelligently make a proper
hotel reservation than we can from Washington. And there are
many places in the world where even some of our seasoned travelers
are bound to flounder and waste time if they are left to their
own devices, whereas someone on the spot can, in a few minutes,
answer their questions which may otherwise go unanswered for
days. There are also Security problems in putting travelers
strictly on their own. In fact I am not convinced that "cover,
security, time, and/or other vital considerations" won't make it
generally desirable for the stations to assist the traveler in
these matters. In those cases where the number of travelers is
a burden on the station which cannot be carried without inter-
fering with the station's primary mission, I recommend that the
responsibility for arranging for accommodations, etc., be that
of the traveler. The Central Processing Branch would, of course,
render every possible assistance.
f. Paragraph VII.C.l.b. recommends that: "DCI require that,
effective immediately, TDY headquarters travelers make personal
calls on Chiefs of field stations and bases only when official
business makes this necessary or desirable."
Comment - It seems to me that a chief of station would want
to know and headquarters would want him to know what Agency per-
sonnel were in his area, for how long, for what purpose, where
they were staying, how they could be reached, etc. I also be-
lieve it should be the traveler's responsibility to supply this
information. In general and when security permits, I think a
courtesy call is in order. This does not mean that either the
station chief or other busy senior officer must personally see
more than a small number of such callers.
g. Paragraph VII.C.4.c. recommends that: "DCI require that
such travelers, in general, limit their visits to field installa-
Carnet - I concur.
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h. Paragraph VII.C.1+.d. recommends that: "DCI invite the
attention of all field personnel to Notice No -Enter-
tainment of Agency Officials Traveling on Temporary Duty'."
Observation - I concur. There is attached (TAB A) a copy
of a dispatch I sent to all stations in the Far East prior to
my visit last fall. Frankly, I don't think it had any effect
and in talking to many of our people about this problem, I con-
cluded that they do entertain some headquarters visitors because
they think they have to, but on the other hand a great deal of
it is done because they really want to see people from home,
to renew acquaintances, catch up on the latest news, rumors and
the like*
i. Paragraph VII.C.1+.e. recommends that: "DCI instruct
DD/P to have this notice brought to the attention.of all head-
quarters personnel engaging in TDY foreign travel, such action
to be taken by the appropriate operating division or divisions
as part of the briefing of travelers."
Comment - I concur in the intent of this recommendation,
but feel that this responsibility should be placed with the
traveler's office of assignment, rather than with the operating
officials of the Deputy Director (Plans).
L. K. WHITE
Deputy Director
(Support)
Attachment:
Copy of dispatch
(TAB A)
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