COORDINATION OF GOVERNMENT ACTIVITIES OUTSIDE OF WASHINGTON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01676R003400100001-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 21, 2016
• Document Release Date: January 2, 2009
• Sequence Number: 1
• Publication Date: December 4, 1961
• Content Type: MF

STAT
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DDS 61-4131
^ecu.iv~ ilcgis4Yg d
4 DEC 1961 a
SUBJECT Coordination of Government Activities-
Outside of Washington
MEMORANDUM FOR: Deputy Director Central Intelligen
REFERENCE . Memo for Heads of Departments & Agencies
fr the President dtd 10 Nov 61, same subj.
Regarding the attached memorandum from the White House, I am
of the opinion that no initiative is required on our Dart
par-
ticipate in this program.
e a memorandum to the Assistant Director for Operations,
a copy of which is attached.
K. White
Deputy Director
(Support)
Attachments:
1. Memo for Heads of Departments & Agencies
fr the President, dtd 10 Nov 61
2. Memo for ADO fr DDS dtd 1 Dec 61
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Execu._ve I'.egisfrp
??o V to I I~ _
November 10, 1,961
MEMORANDUM FOR HEADS OF DEPARTMENTS AND AGENCIES
As an integral part of present steps to increase the effectiveness
and economy of Federal agencies, I want coordination of govern-
ment activities outside of Washington significantly strengthened.
That is to include improvement of the management and direction
of Federal offices throughout the country by the chief departmental
officials in Washington, and provision for an inter-agency working
group for closer coordination across department and agency lines
in important centers of Federal activity outside of the National
Capital area.
More than ninety percent of all Federal employees work outside of
the Washington area. Decisions affecting the expenditure of tens of
billions of dollars are made in the field. Federal programs have
their impact on State and local governments largely through the
actions of regional and local representatives of our departments and
agencies. Most important, Federal officials outside of Washington
provide the principal day-to-day contact of the Government with the
citizens of this country and generally constitute the actual point of
contact of Federal programs with the economy and other phases of
our national life.
In the international assistance programs, previously separate U.S.
efforts are being brought together in order to provide a common
focus on the needs and problems of individual countries. Here at
home we must similarly bring more closely together the many activ-
ities of the Federal Government in individual states and communities
throughout the nation.
Although each Executive agency and its field organization have a
special mission, there are many matters on which the work of the
departments converge. Among them are management and budgetary
procedures, personnel policies, recruitment efforts, office space
uses, procurement activities, public information duties, and similar
matters. There are opportunities to pool experience and resources,
and to accomplish savings. In substantive programs, there are also
opportunities for a more closely coordinated approach in many activities,
as on economic problems, natural resources development, protection of
equal rights, and urban development efforts.
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As a first step in bringing Federal officials outside of Washington closer
together, I have directed the Chairman of the Civil Service Commission
to arrange for the establishment of a Board of Federal Executives in .
each of the Commission's administrative regions. Where associations
of Federal regional officials exist in other regional centers they will be
continued. Each Executive department and agency is directed, to arrange
for personal participation by the heads of its field offices and installations
in the work of these Federal Executive Boards. These activities are not
to require additional personnel but provide means for closer coordination
of Federal activities at the regional level.
The cooperative activities of Federal Executive Boards must be under-
taken primarily through the initiative of the heads of our field activities.
The Chairman of the Civil Service Commission and the Director of the
Bureau of the Budget will furnish the Boards from time to time with
guides on official goals and objectives in the management field and will
arrange for periodic briefings by national executives of the government.
Each of the Boards will consider management matters and interdepart-
mental cooperation and establish liaison with State and local government
officials in their regions. A clearinghouse will be provided in the office
of the Chairman of the Civil Service Commission on problems and recom-
mendations submitted by the regional Boards.
Following a reasonable period for evaluation of these initial steps, recom-
mendations are to be prepared by the Chairman of the Civil Service
Commission and the Director of the Bureau of the Budget for continuing
improvement of the management and coordination of Federal activities.
Within each department, I want the chief officers of each agency, partic-
ularly the chief operating officials for administrative matters, to make a
critical appraisal of pending field management procedures with the prin-
cipal regional officers of that agency. The Director of the Bureau. of the
Budget shall provide guidance to department and agency heads on their
internal appraisals of field management. Over all, new emphasis shall
be placed on management skills in support of improved economy,
efficiency, and the substantive effectiveness of the Executive Branch of
the Government.
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DD/ S 61-14
1 DEC 1961
MDUt AN FOR: George 0 . Carey
Assistant X rector for Operations
TFRC*H : Deputy Director (Intelligence)
1. I am forwaruir,g for your informat :on a recent enorand mi
issued by the White house vhi^h outlines a plan to provide Limns for
closer coordination of i;overnment activities outaic.e of Washinfton.
Your particular attention is invited to the first paiiagr aph. on page
two of the memoranczum.
2. Although I do not believe that we axe requ:' rea to t :e any
initiative in this program, .,.t occurred to ne thcsc, You m,-ht want to
pass this i.ifornation ions;
In the went some of them are cF upon to j art. c i i.ate, c: dquar?tera
should be notif led ircentdintely so that any such act i vi.ties can be
coordinated at the Washington level.
L. K. White
Deputy Director
(support)
Attachment :
W for Heads of Departments and Agencies
fr the Fr_esi,.ent, dtd 10 Nev 61
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SENDER WILL
CHECK
,CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL
INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
INITIALS
DATE
I
DD/S
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
Attached memorandum has been shown to Mr. DulL
and General Cabell and a copy was sent to your
office for information and necessary action.
General Cabell has asked for a progress report on
the actions being taken or proposed by your
office and, as you will note, we have placed a
suspense date of 15 December on this. Please
let us know if you wish this date changed.
SUSPENSE: 15 December 1961
FOLD HERE TO RETURN TO SENDER
ST
FROM: NAME, ADDRESS AND PHONE NO. DATE
fo
t1~: 1c
11/29/61
UNCLASSIFIED CON
FIDENTIAL
SECRET
FORM N
I A R 55 237
Replaces Form 30-4
which may be used.
es
AT
(40)
U. S. GOVERNMENT PRINTING OFFICE 1955-o-ae~sa~
Approved For