FACILITIES FOR PHYSICAL CONDITIONING AND RECREATION

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80M00165A000300110007-3
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
10
Document Creation Date: 
December 16, 2016
Document Release Date: 
June 22, 2005
Sequence Number: 
7
Case Number: 
Publication Date: 
July 8, 1977
Content Type: 
MF
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PDF icon CIA-RDP80M00165A000300110007-3.pdf588.92 KB
Body: 
pis azaa~a Approved For Relea~1005/06/29: CIA-RDP80M00165A000~110 - QGc77--~3~~ 8 JUL 1977 MEMORANDUM FOR: Director of Central Intelligence FROM SUBJECT REFERENCE Office of General Counsel Deputy Director for Administration Deputy Director of Central Intelligence F. W. M. Janney Director of Personnel Facilities for Physical Conditioning and Recreation A. OP Memorandum 76--6231, dtd 1S Dec 76, Subject: Survey of Interest in Faci,li.ties for Physical Conditioning, Recreational and Social Activities (Attached:) B. OL Memorandum, dtd 4 Apr 77, Subject: Study of External Recreational Facilities at Headquarters (Attached) C. OGC Memorandum 77-3706, dtd 10 June 77, Subject: Use of Appropriated Funds for Physical Conditioning and Recreational Facilities (Attached) 1. Action Requested: This memorandum presents recommendations for your consideration with regard to facilities for physical condi- tioning and recreation. 2. Back round: a. An employee survey was initiated at the request of the DDCI in October 1976 to determine interest in these programs. While the results of the survey did not provide overw}ielming support for a multi-purpose r.ecreatianal building, considerable interest was expressed in physical fitness, exercise and athletic activities that could be provided at the work location (reference A). The -results of the survey were reviewed with the DDCI in January 1977 and it was determined that a program of moderate improvements in facilities would be developed for consideration. In view of the magnitude of the project, we have perforce deferred consideration of facilities for buildings other than Headquarters until we have more experience and answers to questions already raised. Approved For Release 2005/06/29: CIA-RDP80M00165A000300110007-3 Approved For Relea~1005/06/29: CIA-RDP80M00165A000~0110007-3 SUI3JEC'T: Facilities for Physical Conditioning and Recreation b. It has been determined from previous Office of General Counsel (OGC) reviews that appropriated funds cannot be used for recreational pur.pases but that they can be used for official phys- ical conditioning- programs designed to maintain ~ level of }~hysica_1. fitness rec{uired to perform official dr~ties. The FBI provides a large gymnasium, supervised exercise and a variety of specialized. conditioning facilities which were justified during the construction of their new building to provi.dc for physical fitness of their special agent personnel. lYe have used a similar approach in con- structing our Physical Fitness Room,purchasing necessary equipment, providing a physical fitness instructor and installing the indoor running track. In our rase we have Cited the need -for physical conditioning of the DCI Protective Staff and of personnel required to meet the special medical requirements for overseas duty. When considering improvements in the facilities, it is necessary, there- fore, to draw a distinction between personal recreation axicl official physical conditioning in order to determine possible funding sources. c. Reference B is a planning study prepared by the Real Estate and Construction Division (RECD), OL, presenting recommenda- tions far limited improvements in existing indoor fatilitios, pro- posed locations for external facilities and cost estimates. With. regard to improving existing indoor facilities, action has already been taken in several areas. Meetings have been held wit}z repre- sentatives of Logistics, Medical Services and Personnel to determine needed improvements. The GSA Building Manager was apprised of the importance of the program and this resulted in a complete spring Cleaning of the Headquarters Physical Fitness Area, including painting of the walls and woodwork. The asphalt the floor was replaced to improve the Cleanliness and appearance of the Area. A revised cleaning schedule has been established to provide for more frequent and thorough service. Necessary repairs to the indoor running track have been Completed. Finally, the Office of Personnel has as a FY 1977 MBO Objective the completion of a fu11y coordinated rev' 1 Services of the operation of the Headquarters and Physical hitness Rooms with a view toward achieving a measura le improvement in the service provided. All of these improvements are being made with appropriated funds as necessary for the official physical conditioning of Agency personnel. d. tiVith regard to external facilities, a review of all available land adjacent to the IIeadc{uarte-rs compound way made . Two areas were identified as best suited for development, one for walk- ing and jogging trails and a second for physical conditioning and recreational activities. The walking and jogging trails would Lost approximately $600 with the only real expense being signs to mark the path and direct participants. It would be entirely within the compound and would require no site preparation (see attachment 5, reference B). Approved For Release 2005/06/29: CIA-RDP80M00165A000300110007-3 ki,j jbA ~ A.,r ..,.~ .'~ ~ .... , - Approved For Rele2005/06/29 : CIA-RDP80M00165A006~0110007-3 SUBJECT: Facilities for Physical Conditioning and Recreation e. There would be considerable site preparation and cost involved in the second area of development which would be :for major facilities such as: tennis and baslcetbal:l courts, fie"lds for soft- ball, football a.nd soccer, and a picnic area. The location is directly behind. the Printing Services Building. Complete develop- ment of this area, with all of the facilities and lighting included in our plans, would cost about X160,000. It is recognized that this large sum is not likely to be avail~.ble and the plans, there- fore, indicate the casts of individual components which could be constructed incrementally in a variety of combinations. f. While official physical conditioning is often thought of as an individual pxogram of exercise and/or running, there are other activities that accomplish the same results. l~or instance, many individuals pxefer to play handball, squash, ox basketball regularly in order to maintain a good physical condition. Facili- ties for -this purpose are provided in the official physical fitness areas of other Federal agencies. Other facilities, such as tennis courts, are equally useful for physical conditioning but axe frequently omitted because of space limitations. A11 of these facilities would provide a valuable addit.ian or alternative for Agency employees who have official physical conditioning requirements. g. The Director of Security .has recommended that access to the major facilities area be through the outside fence so that it is not necessary to breach the main perimeter security fence or any security fence adjacent to the West Paxki.ng Lot and Printing Services Building. In order to maintain security control of the axea and limit public access, it would be necessary to install an Electra Card lock gate with a wooden arm that raises when an ap ropriate card is inserted in the machine. It is estimated that 15,100 would be required for an electric gate, gxavel road, 20-cox parking lot and necessary electric service work. An OGC opinion has been requested as to whether this cost could be funded from appropriated funds since it is essentially a security requirement. h. New buildings would eventually be constructed in this area if the conceptual master plan for the devel.apment of the site were followed. There is no indication at this time that such construction will take place in the near :future. 'The planned buildings would not., in any case, cover the proposed tennis courts or handball court. It is likely that the basketball/volleyball court would be eliminated by building construction. The softball, football and soccer fields would definitely be lost to new buildings. i. A limited source of non-appropriated funds is available through the Central Employees Activities Fund (CEAF) which is used far the general benefit and morale of Agency personnel. This fund Approved For Release 2005/06/29: CIAO RDP80M00165A000300110007-3 Approved For Relea~2005/06/29 : CIA-RDP80M00165A00~0110007-3 SUBJECT: Facilities for Physical Conditioning and Recreation has been established .from excess net profits of self-susi:aining activities and net proceeds from the termination and liquidation of assets of such activities. It has been determined that up to $25,000 could be oracle ava_iviable for recreation plzrposes Zv_it-.l-taut unduly jeopardizing the ability of CEAF to satisfy future require- ments. j . 'The Employee Activity Association (1_AA) is another source of non-appropriated funds. After reviewing the RECD plan- ning study the EAA Board of Directors ha.s voted to make available up to $50, 000 .far the fol"low_ing facilities that meet the needs of large nurnber.s of active EAA participants, provided that a determi.na- ti.on is made that appropriated funds cannot be used f.or this purpose and provided that the area will be availab:l.e far this purpose for a reasonable period of time cansiclering the expenditure involved: Facility, Estimated Cast Softball $ 9,100 Football/Saccer 11,000 Basketball 9,250 Volleyball 350 lIandball 5,500 Contingency, mainter~ once and upkeep 14-,800 TOTAL $50,000 There are not sufficient EAA funds available ~t this time to consider tennis courts, a second football field or t:he lighting of the .indivicl- ual facilities. These are matters which the EAA Board would address in the future if this becomes necessary and desirable a.nc1 funds become available. k. There is also the possibility that non-appropriated funds could be raised through the contz?i.butions, investment or dues payments of employees and retirees. In the early 1970's NSA surveyed their employees and found only 40 willing to invest as much as $500 in a multi purpose club. They were unable to move ahe~.~d with their very ambitious plans . Our own enr471oyeF~ survey in October 1976 did not pxovide any clear demonstration of financial support far a particular activity or metl~.od o:C opexation. Some employees wanted to include family and guests whi:Ie others were concerned about maintaining cover. Most had a specific activity that they were particularly interested in and their support likely hinged on the availability of that particular facility. 3. Sta:E:~ Positi:on: App~,Qvedt~r-SO 2~~'5/@~~9~~AP-~$~?PB~M?@~~0(~4~t1QQAr~is3 made Approved For Rele~2005/06/29 : CIA-RDP80M00165AOOq~0110007-3 SUBJECT: Facilities for Physical Conditioning and Recreation available by appropriation may be expended for health service pro- grams. These services are further defined in Section 7901 o-C Title 5 as programs to promote and maintain the physical and mental. f_:i_t- ness o-f. emp:l.oyees . IIowever, =in its most r. ecent opinion on t.Izis subject (reference C) OGC :indicates that there are sufficient doubts about the justification far an Agency physical fitness program that appropriated funds should not be used for the proposed new facilities unless specific authorization is obtained from Congress or a review by the Comptroller Genera"1 is requested. b. The walking and jogging trails are a necessary adjunct to our present indoor track and Physical Fitness Raom. They would provide an alternative for individuals involved. in official physical conditioning and should be developed if the estimated cost o:F $600 can be paid from appropriated funds; otherwise, CEAF funds should be used. c. Security is the principal factor involved in xequiring that access to the major facilit:i_es area be through the outer fence. It is passible that the expenditure of $15,100 for an electric gate, required electric service, gravel road and 20-car barking lot could be from appropriated funds. In the event appropriated funds cannot be used, CEAF funds should be used far this purpose. d. Our Headquarters Physical Fitness Area i.s limited in size and there is no room fax expansion. There is a need to provide a broader range of activities and the only way to accomplish this in the foreseeable future is with external facilities. We believe that additional alternatives are necessary to meet official physical conditioning requirements and. it is possible the following activities could be paid far front appropriated funds if the Comptroller General agrees or Congressional. authorization is obtained: Activity Estimated Cost Tennis - 4 courts $50,000 Basketball 9,250 Volleyball 350 Handball 5,500 e. At this time we would have greater dif Ficulty :i_n applying the concept of official physic a"1 conditioning to team sports such as football, softbal"1 and soccer. While conditioning is certainly involved, there is a somewhat rigid and limited schedule of activity. It is our conclusion that EAA should be permitted to fund the football, softball and soccer fields. If appropriated funds axe not available for the basketball, volleyball and handball facilities, EAA should also be permitted to fund these facilities. Careful consideration must be given, however, to the possibility of new building construction in this area in the future,gpproved For Release 2005/06/29: CIA-RDP80M00165A000300110007-3 sx71.~:1`i.. , . . ~ ,5 ..... ., . _ .~. CYST;., t Approved For Releaa~1005/06/29: CIA-RDP80M00165A0001~110007-3 SUBJECT: facilities for Physical Conditioning and Recreation f. We believe that consideration of the lighting :Car the various areas should be deferred until we have some experience with the use of the facilities. It would. also appear that the picnic area is not essential at this tame. g. If some or all of the facilities considered above are constructed, there will be a need for drinking fountains and trash containers. The cost of these is est:i.mated at $7,560 and. it should be provided from appropriated funds if the facilities are similarly funded. If appropriated funds are not available, CEAF funds should be used. While we did not obtain cost estimates on restroom facilities, this would be a limited additional expense. h. One of the best gymnasiums and phys~.ca1 fitness facil=i- ties available in Government buildings is the new FBI Building. They were able to justify their program and commit the needed space during the construction planning stage. While there are no imme- diate prospects for new building construction far the Agency, this appears to be the only available opportunity to provide for a gymnasium, squash and indoor handball courts, and possibly an indoor swimming pool.. We believe .that such facilities should be an important part of any future plans for new buildings. i. The other possible source of financial support would be fund raising from employees or retirees. There are separate problems and considerations in such activities. We would not be able, for instance, to invite retirees to use any of our physical fitness facilities that are provided by appropriated funds since they are intended only for employees. Individuals who made con- tributions or paid dues would expect certain considerations in terms of use, hours of operation and general administration which might not prove possible or desixable from an Agency management viewpoint. While .fund raising remains a possibi"lity, it is believed that we should defer consideration at this time until other alter- natives have been fully explored. j. In summary, an overall plan has been developed. which would provide a substantial improvement in facilities for physical conditioning and recreation. Appropriated funds cannot be used for recreation purposes and should not he used for the proposed physical. conditioning facilities without further review by i.he Congress or the Comptroller General. External revietia wi:L1 require considerable delay and we cannot predict which facilities could ultimately be provided with appropriated funds. Fund raising would. also result in furtl~.er delays. Since there is a need far additional facilities now, and non-appropriated funds are available from C)JAF and EAA, it is our conclusion that this source should be used to get the program moving with specific appropriation requests to follow in order to augment the official physical fitness program. Approved For Release 2005/06/29: CIA-RDP80M00165A000300110007-3 6 Approved For Release 2005/06/29: CIA-RDP80M00165A000300110007-3 SUBJI';CT: Facilities for Physical Conditioning and Recreation 4. Recommendation: It is recommended that you approve the fol"lowing course of action: a. The RF,CD planning study contained in reference B be approved for use in developing facilities :f:or physical conditioning and recreation. b. Construction of the following. facilities using appro- priated :Funds, for security ~.nd physical fitness purposes, if OGC concurs, or LEAF funds as an alternative: Estimated Faci1'ltles COSt Walking Jogging and Trails $ 600 Electro Card Gate, Road, Parking and Electric Service 15,100 TOTAL $15,700 c. Construction of the following recreational and unfunded physical fitness facilities with funds made available from CEAF and FAA: Estimated Physical Facilities Cost Canclitioning Recreation CEAF Drinking Fountains, Trash Containers $ 7,560 x TC7TAL CEAF $ 7 , 56 0 EAA Softball $ 9,100 x Football/Soccer 11,000 x Basketball 9,250 x Volleyball 350 x Handball 5,500 x Contingency, maintenance and upkeep 14,800 x TOTAL EAA $50,000 d. Specific appropriations be requested at the earliest date possible for the construction of four tennis courts at an estimated cost of $50,000 as apart of our. health services program fox the physical fitness of employees. Approved For Releas ,/q~/29 : C~A-RDP80M00165A000300110007-3 x .. thee?prrq~~~see~rz-t~~~sra~r~,x~is,_ancl pers~nize]~,reZated. se~vices~.iz~:.. the c on gresskorra~--b:ud.g.et. sub mi s s ion . ~fr~i'/?C~~~4- .Approved For Release 2005/06/29 :CIA-RDP80M00165A00030Q~~~'--- - -- . This-C~??~e:~cc-ncuxs in the recommerxdations contaitned in paragrap}x 4 w~tl~?thergr.auisa . that..the,_tose.of,:apprapr..iated..funds for- those:.items.,set..outin..sub- paragrap~~:44b}~, be:,re~'iezued by the-Cor~pt~oZ.Ier,,.ta..ensure .that there:.is~ a,x~easonahle.:.relataonship between the expendituxea.-and I agree. 7/14/77 Approved For Release 2005/06/29 :CIA-RDP80M00165A000300110007=3 ST~T 1 Approved For Rely 2005/06/29 :CIA-RDP80M00165A000110007-3 SUBJECT: .Facilities far Physical Conditioning and ~Zecreation e. If appropriations are provided far these facilities, consideration should be given in subsequent appropriation requests to the lighting and upgrading of existing facilities. f. Inclusion.-:in future.building plans of a gymnasium, shower,room,.:-locker facilities, squash and handball courts, exercise raom and indoor swimming-pool for official physical fitness purposes. STAT "~' ~, a t e ~' . Deputy Director o Central Intelligence Director of Central Intelligence DISAPPROVED: Director of Central Intelligence Date: ~' ~ AIJ~~ 1~a~T ~ Subject to comments on routing slip . ?~? ~ ~,;c Approved For Release 2005/06/29 :CIA-RDP80M00165A00(~3d0110007-3 Approved For Relea~1005/06/29 :CIA-RDP80M00165A000r~p110007-3 E t~~ Distribution: d - Return to D/Pers 1 - DDCI 1 - ER 2 - DDA 1 - OGC 1 - D/Pers 1 - D/Lag 2 -- C/BSD (1 w/held) { ~ ~ ~ ~ rF Approved For Release 2005/06/29 :CIA=RDP80M00165A(~0300110007-3