PERSONNEL REDUCTION

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP80M00165A002900010039-1
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
11
Document Creation Date: 
December 19, 2016
Document Release Date: 
November 29, 2005
Sequence Number: 
39
Case Number: 
Publication Date: 
December 14, 1972
Content Type: 
MF
File: 
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PDF icon CIA-RDP80M00165A002900010039-1.pdf368.31 KB
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Approved For Release 2006/01/03,;3iCI.A-RAP,80M00165A' 900010039-1 I ME MEMORANDUM FOR: Deputy Director for Intelligence Deputy Director for Plans Deputy Director for Science and Technology Deputy Director for Support -i-7 5 Ex-3cutive Ra_ ,uutxy SUBJECT; Personnel Reduction 1. The Agency has been instructed to reduce its staff strength positions from our present ceiling by 30 June 1974. 25X1 2. Last Spring, at the time of the FY 1974 program review, each Deputy was asked to identify where he would make a cut from the numbers then under consideration. Each pro uce a cut list, although not all of them me:t the five percent criteria; in some cases, the reductions offered were highly infeasible. 3. We must now again re-evaluate our staffing situation. The Agency is already committed to the position that a cut can be made without causing a political flap, any serious disruption of our work, or affect on the viability of this Agency. Our job is to prove these contentions. 4. I think the best way of attacking the problem is by asking each of you to resubmit your thoughts as to where reductions might be made. I hope you will consider both your own areas and also those activities which cut across the Directorate lines. S. In order to stay way from quotas, I ask that each of you make a real effort to provide answers to the questions on the first sheet of this package. Attached is a first set of questions which each Directorate is asked to address. In addition, there are. attached 25X1 25X1 Approved For Release 2006/01/03 : CIA-RDP80M00165AO02900010039-1 Approved For Release 2006/01/03 :- ClA7-RDP8OM00165A' 2900010039-1 questions designed to direct your attention to specific, areas In your organizations which seem to me to need review. You may or may not agree with my choices, but I ask that you look at these matters. 6. This is an important exercise. The decisions finally made on personnel will also affect the dollar changes we have to make both this year and next. Some of these decisions could also change the way we. go about our business. I would like to have your replies by close of business 22 December. W. E. Colby Executive Director-Comptroller Attachments: Personnel Reduction Exercise - Questions for all Directorates Individual Directorate Matters Distribution: 1-.- Each Addressee ~- ExDir 1-ER 1 - ELS Chrono 1 - PPB Subject . O/PPB/ 1 - each Group Chief 1 - each Staff Chief 1 - C/BMS 1 - SA /D /PPB pjg (13 Dec 72) 2 Approved For Release 2006/01/03 CIA-RDP80M00165A002900010039-1 Approved For Release 2006/01/03 : CIA RDP80M00165A2900010039-1 Attachment I Questions to be addressed b each Directorate 1. Which activities warrant reduction or termination because of low priority or low productivity? Describe why; staff positions to be saved; the time period necessary to make the reduction; and any issues which need resolution before the reduction can take place. 2. What personnel savings could be accomplished by reorganizations and consolidation of activities? Describe how; staff positions to be saved; the time period necessary to make the savings; and any issues which need resolution before the reductions can take place. 3. What personnel savings could be accomplished by additional capital investment (mechanization) or other management improvements? Describe how; staff positions to be saved; the time period and additional funds necessary to make the reductions; and any issues which need resolution before the reductions can take place. 4. Based on your own estimates of attrition, estimate your year end on-duty strength for FY 73 and FY 74 by office. Describe any area where personnel savings could be made without a serious loss of effectiveness by a freeze or slowdown on recruiting. 5. All questions should be addressed as applying to the period from 31 December 1972 to 30 June 1974. Approved For Release 2006/01/03 : CIA-RDP80M00165AO02900010039-1 Approved For Release 2006/01/03: CIA-RDP80M00165 2900010( OtIchzj nt 2 Personnel Reduction Exercise Intelligence Directorate Matters 1. Will automation of the FBIS daily report save positions? If so, how soon can this be accomplished? 2. Could FBIS translation services be trimmed? How much? 3. Could OBGI make personnel savings in the NIS division without materially affecting the product? 4. CRS is operating understrength. Could the vacant positions be given up? 5. Can OCI be trimmed without affecting quality? 6. Can IRS take a small reduction? 7. Could O/DDI give up some of its vacancies? 8. Is there a potential saving from a reorganization of the way we provide policy support to the White House, e. g. , by a new relation- ship between the Board of National Estimates and the DDI? 9. Could any savings result from the consolidation of in-depth political analysis presently conducted in OBGI, OCI, FBIS and BNE, separating out a truly current reporting and editorial staff? Approved For Release 2006/01/03 : CIA-RDP80M00165AO02900010039-1 Approved For Release 2006/01/03 A-RDP80M00165A2900010039-1 Attachment 2 Personnel Reduction Exercise Plans Directorate Matters 1. Can the senior staffs (CA, CI, r'I) be reorganized into one operations staff to reduce layering? Would savings result? 2. Can Ops sup port services throughout the Plans Directorate Ops support staff to reduce ayering? Would savings result? 3.' Could some support functions be shifted back to the Support Directorate? Would savings to the Agency result? 5. Could the facility be closed?. 6. Could the numbers of clandestine officers in Headquarters be redu ced? 7. Does SB Division need a CI staff? 8. Are CA officers required in regional divisions? 9. Are files and registry activities organized as efficiently as possible? Are there machine methods available for improving production in these areas? 25X1 11. Should any portion of j be reorganized into a single l e curtailed? 12. What can be done to reduce the personnel in Vietnam and Laos ? 25X1 Approved For Release 2006/01/03 : CIA-RDP80M00165AO02900010039-1 Approved For Release 2006/01/03 : CIA-RDP80M00165A2900010039-1 14. Do we need a What size? contingency capability? If so, program be reduced? 25X1 17. Is there a better way of managing support to field stations? Will machinery help? 25X1 19. Should we merge 25X1 21. Are savings possible from a rearrangement of IWOG, CSDO, OpCenter and Cable Sec's responsibilities and relationships? Approved For Release 2006/01/03: CIA-RDP80MOO165AO02900010039-1 Approved For Release 2006/01/0 : C1A-R80M00165A2900010039-1 Attachment 2 Personnel Reduction 'Exercise acie:nce and Tecianolo;y Directorate Matters 1. The rogran is being addressed separately. 2. If CIA participation in thel rogram were 25X1 terminated in FY 74, a logical consequence would be the merger of OSA's remaining functions in OSF. If this. should occur, how many positions would be saved? 3., Can~SIGINT stall positions In the DD/S&T office be eliminated? What would be the loss? 4.. Is a separate ommunicationa organization still necessary? Could some positions be saved by moving this function to the Office of Communications? 5. Can the immediate staff of the Director of ORD be reduced without substantial lose? Can Executive Officer and other front office staff positions be eliminated throughout the Directorate without serious impact? Could the total operation of the Contract Information System be absorbed by CGS? Despite the acknowledged priority of the SFS activity, are the front office staffs as lean as possible? Is the special assistant position in QSP required? 6.. The is in for additional, positions. These are justified on Mae basis a current under-manning and projections of ever-increasing comma load. In the first instance, the as been able to function for at least two years with help from FMSAC personnel in stress situations... In the second instance, there is a disturbing implication that=and other pre-processing steps taken at will increase commo requirements (the inference being that on-site automation to relieve manual redundancy in data processing will 25X1 25X1 25X1 Please re-examine the role of the 25X1 Approved For Release 2006/01/03: CIA-RDP80M00165AO02900010039-1 INEF" Approved For Release 2006/01/03 : CIA-RDP80M001651 2900010039-1 once nlore in terms of joint manning by FM,SAC personnel, rationale for the requested increase in light of apparently efficient operations to date with current Staff, and comment on projected trends in -manpower and equipment for this activity. 25X1 B. Can the projected personnel saving in e advanced 25X1 into FY 74 or even FY 73? (How many of the projected positions 25X1 to be saved are required to bolster the Operations Division? an some programmer slots be converted to operations?) 9.. Can positions be saved in the transfer to other agencies? program by 25X1 Approved For Release 2006/01/03 : CIA-RDP80M00165A002900010039-1 %Moe Approved For Release 2006/01/03 CIA-RDP80M00165A`2900010039-1 Attachment 2 Personnel Reduction Exercise 3 ~ qy Di rectorate Matters 1. Can we find ways of maintaining security with fewer people? Would mechanization help? 2. Do we need all the supervisory positions in the Office of Security? 3. Can't we find a way to guard positions? without using staff 25X1 4. Can the Training staff be reduced? 5. Can the Logistics staff be reduced? Would new techniques help? 6. Can we speed up the eventual planned personnel saving in the Office of Communications? If so, how? 7. Can we do anything to cut down or control the Commo workload? 9. Should we recentralize Support functions? Would it result in a savings? 11. Can we get greater other a gen.cy contributions to the ACM training program? 12. Could we consolidate courier systems, comm unications systems, security systems? 25X1 25X1 Approved For Release 2006/01/03 CIA-RDP80M00165AO02900010039-1 Approved For Release 2006/01/03 :CIA -F2DP80M00165A' 1900010039-1 13. Gould the Office of Finance do with less superstructure? Could some finance divisions be consolidated? Are mechanical aids being used to maximum advantage ? 14. Would a purge of inventory lessen the need for Logistics personnel? 15. Could we phase 16. Should we consolidate save personnel? 17. Can we save any positions in the Cable Secretariat? . 25X1 25X1 25X1 19. Should we merge OC/SPD with Staff D? Approved For Release 2006/01/03 "; CIA-RQP80M00165AO02900010039-1 Approved For Release 2006/01/03 : CIA-RDP80M00165AO02900010039-1 REPLACES FORM 10.101 WHICH MAY BE USED. Approved For Release 2006/01/03 : CIA-RDP80M00165AO02900010039-1