CHAIRMAN INTELLIGENCE INFORMATION HANDLING COMMITTEE (GS-16) (IHC)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M00165A002900090092-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 16, 2016
• Document Release Date: October 15, 2004
• Sequence Number: 92
• Content Type: REQ

Iftor, %W
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CHAIRMAN
INTELLIGENCE INFORMATION HANDLING COWITTTEE
(IHC)
The Intelligence Information Handling Committee of USIB is respon-
sible for facilitating the timely and coordinated handling and dissemi-
nation of intelligence and intelligence information within the intel-
ligence community and to external users and promoting the continuous
improvement, integration and effective use of community information
handling resources and capabilities. The IHC meets regularly on a
monthly basis and on special occasions as required. The Committee is
composed of representatives of CIA, State, DIA, NSA, Treasury, AEC, FBI,
Army, Navy, Air Force, ASD(I) and JCS. The Chairman is a member of the
D/DCI/IC Staff. The IHC is supported by a two-man professional staff
and one secretary, the professionals being supplied by DIA and NSA and
the secretary by the IC Staff.
The Committee submits an annual report to USIB on its activities
and for the purpose of reporting on community information handling ac-
tivities. In addition to the normal dissemination, a copy is sent to
the President's Foreign Intelligence Advisory Board and to Dr. Kissinger,
Presidential Assistant for National Security Affairs.
An inventory of intelligence information handling systems is
published annually. The IHC conducts studies of intelligence data ex-
changes in all media (e.g., digital, graphic, FAX, TV, CRT, TTY), in-
dications and warning and related telecommunication needs. The IHC
sponsored the developiment of a Community On-Line Intelligence System
(COINS) experiment (teleprocessing/computer terminal information ex-
change network) and coatinues to be closely associated with its current
evolution. The IHC sponsored the development and implementation of an
Information Science Center for the community (now incorporated in CIA/OTR)
with a curriculum on information science applications to intelligence,
and the IHC maintains continuing working relations therewith, in order
to promote new applications of methodology and R&D in support of improving
the intelligence production function and the dissemination and presentation
of intelligence. The IHC includes a data standards program in response to
DCID 1/15.
The responsibilities to the IHC are further detailed officially in
DCID 1/4 and DCID 1/15.
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 CONFIDENTIAL DCID No. 1/15
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DIRECTOR OF CENTRAL INTELLIGENCE DIRECTIVE NO. 1115
DATA ELEMENT AND CODE STANDARDIZATION FOR
INTELLIGENCE AND INTELLIGENCE INFORMATION
(Effective 14 October 1969)
Pursuant to the provisions of NSCID No. 1 (New Series, Revised 4
March 1964), paragraph 3.b. (2), a policy promoting data elements and
code standards for intelligence and intelligence information is hereby
established.
1. This Directive specifically applies to, but is not necessarily limited
to, National Intelligence and Interdepartmental Intelligence as defined
in NSCID No. 1, paragraphs 4.a. and 4.c. respectively.
2. The definitions of data element, data code, general and program
standards are : 1
a. A data element is a grouping of informational units which has a
unique meaning based on a natural or assigned relationship and sub-
categories (data items) of distinct units or values. For example,
"month" is a data element whose data items are "January", "Feb-
ruary", "March", etc,
b. A data code is a number, letter, symbol or any combination thereof
used to represent a data element or a data item.
c. Federal program standards are "for use in particular related
programs concerning more than one agency. Examples are data
elements and codes usually limited to use in ... unique systems. In
these cases, the same source data often are used by several agencies,
and aggregation and exchange of information on a program basis are
the rule."
d. Federal general standards are "for general use by most agencies
in connection with an extensive number and variety of related or
unrelated data systems and programs."
3. For the purpose of this Directive, intelligence falls into the federal
program standards area. Intelligence standards fall within and are
restricted by the foregoing definitions.
Dedned in the Bureau of Budget Circular No. A-86, 30 September 1967. Subject:
"Standardization of Data Elements and Codes in Data Systems."
GROUP 1
-Encludud from automotic
downgrading and
d,rI ,ifkotion
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 CONFIDENTIAL
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p olicy
4. The policy established hereby is to promote the use of standards in"
the exchange of intelligence and intelligence information to achieve an
optimum level of compatibility among information handling systems
in the USIB community.
oa sponsibili Vy
5. The Intelligence Information Handling Committee (IHC)2 will
establish methods and procedures for developing and maintaining data
elements, data codes, and related features to be used in the intelligence
community. The development of a U.S. Intelligence Standards Program
should:
a. Be within the framework of the standards program for the
executive branch of the government.
b. Be compatible with the missions, directives, and agreements under
which member agencies must operate.
c. Support, and be supported by the data standardization programs
of member agencies.
Consideration should be given to the many functional and economic
aspects of -establishing, promulgating, and implementing standards.
Richard Helms
Director of Central Intelligence
IDC.ID No. 1/4 (New Series), effective 4 April 1968.
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CHAIRMAN
INTELLIGENCE INFORMIATION HANDLING CMMITTEE(GS-16)
(IHC)
The Intelligence Information Handling Committee of USIB
is responsible for facilitating the timely and coordinated
handling of intelligence and intelligence information within
the intelligence community and promoting the continuous improve-
ment, integration and effective use of community information
handling resources. The IHC meets regularly on a monthly basis
and on special occasions as required. The Committee is composed
of representatives of CIA, State, DIA, NSA, Treasury, AEC, FBI,
Army, Navy and Air Force. The Chairman is a member of the
D/DCI/IC Staff. The IHC is supported by a full time Support
Staff which is headed by a CIA representative with other
personnel detailed from CIA, State, DIA and NSA.
The Committee submits an annual report to USIB on its
activities and for the purpose of reporting on community
information handling activities. In addition to the normal
dissemination a copy is sent to the President's Foreign
Intelligence Advisory Board and to Dr. Kissinger, Presidential
Assistant for National Security Affairs.
An inventory of intelligence information handling systems
is published annually. The IHC has recently initiated studies
of intelligence data exchange in the Washington area and indi-
cations and warning and related telecommunication needs. The
II-IC has sponsored the development of a Community On-Line Intel-
ligence System (COINS) experiment (teleprocessing7computer
terminal^information exchange network). The IHC has sponsored
the development and implementation of an Information Science
Center for the community with a curriculum on information
science applications to intelligence.
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USIB-D-71. 2/ 1
4 April 1968
SUBJE CT . USIB Objectives for Intelligence Information Handling;
DCID No. 1/4, Intelligence Information Handling
Committee
REFERENCES a. USIB-D-39. 1/2, 9 May 1967
b. USIB-M-481, Item 9, 13 July 1967
c. USIB-D-39. 1/3, 22 September 1967
d. Memorandum for Holders of USIB-D-39. 1/3,
27 March 1968
1. At its 4 April meeting the United States Intelligence Board (USIB)
after considering and amending the draft versions in reference d. , concurred
in the following documents as shown in the attachments hereto:
A - USIB "Objectives for Intelligence Information Handling".
B - Director of Central Intelligence Directive (DCID) No. 1/4,
"Intelligence Information Handling Committee".
2. Accordingly, the attached new DCID No. 1/4 as approved by the
DCI with the concurrence of the USIB, effective this date, is circulated
herewith for the information and guidance of all concerned, pending later
dissemination of a printed version. Also, attached for the information
and guidance of all concerned is a copy of the final Board-approved USIB
Objectives for Intelligence Information Handling.
JAMES S. LAY, J
Executive Secre
SECRET
GROUP I
Excluded from automatic
downgrading and
d classification
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Attachment A
USIB-D-71. 2/1
4 April 1968
Firia..l USIB -Approve d
UNITED STATES INTELLIGENCE BOARD
OBJECTIVES FOR INTELLIGENCE INFORMATION HANDLING
General:
A. To ensure under the direction of the DCI the continuous
improvement and integration of the intelligence information handling
systems of the USIB member agencies, looking toward the development
of a community-wide information handling system.
Specific:
B. ? To develop the rules, procedures and formats for the exchange
of intelligence information between agencies and to determine what
classes of information of all media should be exchanged.
C. To develop a coordinated research and development program
for the application of information science to intelligence information
handling problems; to exploit to the extent feasible scientific and
technological advances in the information handling field.
D. To develop a community capability to provide on a timely basis
as required relevant multi-source information in response to authorized
queries.
E. To develop a coordinated community capability as feasible and
required for automated document storage and retrieval.
F. To develop, in response to NSAM 368, a proposal for the
phased implementation of a community-wide information h.nclling system.
G. To develop training programs in information science,
H. To develop a special information handling program for the
support of the NIC.
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USIB-D-71.2/ 1
4 April 1968
Final USIB-Approved
I. To develop new security standards to assure the protection
of intelligence information incorporated in automatic data processing
systems, particularly multi-programing and on-line systems.
J. To develop information handling and storage capabilities which
will provide for intelligence support under conditions of General War.
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Attachment B
?USIB-D-71.2/ 1
4 April 1968
DCID No. 1/4
(New Series) .
DIRECTOR OF CENTRAL INTELLIGENCE DIRECTIVE NO. 1/41
INTELLIGENCE INFORMATION HANDLING COMMITTEE2
(Effective 4 April 1968)
Pursuant to provisions of NSCID No. 1, and to facilitate
intelligence information handling within the community, a standing
committee of the United States Intelligence Board on information .
handling is hereby established.
The United States Intelligence Boards Committee on Docu-
mentation (CODIB), established 21 April 1958, is hereby terminated..
1. Composition and Organization
(a) The committee will be known as the Intelligence
Information Handling Committee. It will consist of a chairman
designated by the Director of Central Intelligence in consultation
with USIB and of designated representatives of the departments and
agencies represented on the USIB.
1. Supersedes DCID No. 1/4, effective Z3 April 1965.
2. Information handling, for the purpose of this Directive, includes
the functions of receipt of information from collection sources,
dissemination, transformation, indexing or categorization, storage,
retrieval and presentation.
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4 April 1968
(b) The committee will be supported by subcommittees
as approved by USIB. Membership on subcommittees need not be
limited to member agencies of the committee but may be extended by
association undez he provisions of NSCID No. 1, paragraph 2, footnote.
2. Mission
The mission of the committee, under the general guidance of
the DCI and the USIB, is to promote and coordinate within the intelli-
gence community the accomplishment of USIB objectives for information
handling and to assist the DCI in the continuous improvement and
integration of the USIB member agency intelligence information handling
systems.
3. Functions
The functions of the committee are:
(a) To formulate and recommend to USIB objectives,
policies, plans and programs relating to the establishment of a USIB
community information handling system.
(b) To monitor and coordinate implementation of plans
and programs approved by.USIB.
(c) To assist the intelligence community in the intro-
duction of improved methods and facilities for information handling.
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(d) To develop and promulgate within the intelligence
community rules, procedures and formats for the exchange of
information between agencies.
(~) To monitor efforts in the scientific, academic and
industrial communities in information science in order to ensure that
optimum use of this research is directed to the intelligence community
information processing problem.
(f) To promote the establishment of education and
training programs in information science.
(g) To identify community R&D needs and to promote
interagency exchange of information and cooperation in research and
development on information processing, particularly in those areas
which involve the intelligence community as a whole.
(h) To promote and coordinate the development of
community information handling capabilities which will provide on a
timely basis as required relevant multi-source information in response
to authorized queries.
(i) To provide assistance and encourage the develop-
m.e:nt of standardized procedures for information handling to include
the development of compatibility of files for ADP storage and retrieval
systems.
C - O- N- F-I-D-E- N- T-I-A- L
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4 April 1968
(j) To promote arrangements between agencies designed
to eliminate unwarranted duplication of files and processing.
(k) To ensure that the security aspects of new informa-
tion handling systems under development are given appropriate
consideration.
(1) To assist as necessary in the development of an
automated information handling system for the National Indications
Center.
(m) To monitor for the DCI and USIB the intelligence
information handling requirements of Emergency-.war Plans.
To formulate and recommend policies and procedures
relating to the procurement, indexing, flow, storage, exchange, and
release of intelligence documents.
4. The committee and subcommittees will reach decisions by agreement.
When a chairman determines that a given position represents the con-
sensus of the committee or subcommittee, the matter will be considered
agreed unless a dissenting member requests its reference to a higher
level. In such an instance, the chairman will refer the -natter, with the
dissenting opinion or opinions, to the higher level.
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Attachment B
USIB-D-71. 2/1
4 April 1968
5. The committee shall meet upon the call of the chairman or at
the request of any of its members. Items may be placed upon the
agenda of the committee by the Board, by the chairman, or by any
member of the committee.
6. The committee will have a full-time support staff to be provided
by the Department of State, the Central Intelligence Agency, the Defense
Intelligence Agency and the National Security Agency.
7. The committee shall share with other USIB committees responsibility
for the coordination of areas of joint or overlapping concern.
RICHARD HELMS
Director of Central Intelligence
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