MODUS OPERANDI FOR FY 1975 KIQ/KEP

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M01082A000800170004-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 15, 2016
• Document Release Date: April 9, 2004
• Sequence Number: 4
• Publication Date: October 25, 1974
• Content Type: MF

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DCI/IC 1547-74
25 October 1974
MEMORANDUM POR: Lt. General Samuel V. Wilson
SUBJECT . Modus Operandi for PY 1975 KIQ/KEP
Introduction
This memorandum is in response to your request,following
our meeting with the DCI last Wednesday, 23 October, on the
KIQ/KEP, for a "strawman" detailing a set of organizational
arrangements and roles and missions among the elements of the
ICS and between the ICS and the NIOs.
You will recall the DCI's general guidance at that meet-
ing with regard to a division of responsibilities between the
ICS and the NIOs: the ICS should perform a Secretariat func-
tion, i.e., manage the process, assure uniformity and con-
sistency, aggregate the results and handle the resource dimen-
sion; while the NIOs should concentrate on "substance".
With regard to the ICS, until now, PRD has played the
role of interface with the NIOsplus some substantive evalua-
tion and participation in drafting the KIQs themselves. CPAD
has been given virtually no role beyond helping in the early
days of developing the KEP concept. Within MPRRD, we have
attempted to monitor, orchestrate where possible, and do the
aggregation work--with two men part-time. If we are to be
successful with the KEP, particularly with a more general
approach, we will, in my view, have to commit more time and
attention to the process by all elements of the ICS.
With these thoughts in mind, I submit the "strawman"
described below.
Background
The DCI provided broad guidance for the FY 1975 KTQ/KEP
program in two memoranda. The memoranda, dated 3 July and
23 August, state that the NIOs will provide "an Initial Review
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leading to a brief report on each KIQ." The Director
specified that these brief reports will provide the NIO's
assessment of the community's collection and production
strategy for each KIQ, identify the agencies working on the
KIQ, and make appropriate recommendations for improvement
in the strategy.
The NIOs shortly will present the ICS with 70 indi-
vidual KIQ "production and collection strategies". Since
intelligence resources are managed on a program basis, and
assuming that the strategies (1) are uniform in their
approach and structure; and (2) that they are sufficiently
specific in identifying product and data needs to allow the
aggregation and analysis desired by the Director, individual
strategies must be aggregated and examined in terms of the
programs which comprise the NPIP. Such an aggregation and
analysis is the only way to define the scope and content of
each program's KIQ effort; to facilitate an appreciation of
the planned distribution of program effort among the KIQs
implied by the production and collection commitments; and to
provide a basis for judging the appropriateness and balance
of'tle Community's total KIQ production and collection efforts.
In the IC Staff's review ofth~e 7andranalyzenKlQdproduce-
tion strategies, PRD should aggregate
strategies. CPAD should carry out similar activities
with respect to collection strategies. MPRRD should then
integrate these two analyses, producing a FY-75 KIQ Baseline
Report for USIB; and identifying appropriate issues for
USIB/IRAC consideration.
The KEP Baseline Report would then present community
collection and production strategies for the KIQs, identify
the tasks and indicate which agencies have accepted an obliga-
tion to work on the KIQs (and, where appropriate, where they
will modify their on-going programs or undertake new efforts)
in accordance with those strategies, and identify the dis-
tribution of KIQ-related effort throughout the community.
In so doing, baseline aggregate analysis will provide the
basis for evaluating community performance at the end of the
year.
Periodic Re op its
Addressing the problem caused by dipping into the work
of the community only once a year, which you were quick to
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W-
see, CPAD and PRD could provide monthly, or periodic, reports
on community KIQ production and collection performance for
the NIOs, Program Managers and Community action agencies.
A six-month "Interim KIQ/KEP Status Report" should be pro-
vided by MPRRD. This approach would provide an extremely
valuable accumulated evaluation for use by the NIOs and
the ICS at the end of the performance period that would
otherwise not be available.
Performance Review
The Director's 23 August memorandum also described
the main elements of the FY 1975 KIQ Performance Report.
At the end of the fiscal year, i.e., June 1975, the NIOs
will submit a short, final report on each FY 1975 KIQ
evaluating the performance of the individual member agencies
on each question." Further, the Director put Program Man-
agers on notice that they "will be expected to provide their
own assessment of their programs' contribution to each KIQ,
along with an estimate of the cost of that contribution."
This will result in 70 reports from each of the Program Man-
agers wcontribution their programdmade, andtthercostiof-
bons, the
those contributions.
The IC Staff "organizational strategy" previously
ed
described for the baseline analysis should also be followed
for developing the KEP performance evaluation report.
final "FY 1975 Community Performance Report", to be produced
by MPRRD, will reflect Program Manager and NIO performance
assessments, the conclusions reached in the production and
collection performance assessments made by PRD and CPAD, and
an examination of the Community KIQ expenditures. The final
report would be distributed to USIB and serve as an input to
of n the and
the NIBo, the DCI's Annual o of fulfillment President,
a m 's
DCI
a means of measuring g the degree
Community Objectives.
The following points must be considered in designing
the FY 1975 KEP Performance Guidance and Instructions.
The process must be "simple, arbitrary and
subjective". The data required must be reason-
ably obtainable with a minimum level of staff
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work being required to provide reasonable accu-
racy in data. The procedure must avoid the
trappings of a large, bureaucratic exercise.
The NIOs will conduct "initial reviews",
provide "brief reports"; prepare optimized
collection and production strategies and carry
out performance evaluations for each KIQ.
The approach and structure of KIQ strategies
and performance evaluations must be clearly
defined (and understood) prior to finalizing
strategies and assessing Community production
and collection performance efforts.
The IC Staff will be responsible for man-
aging the process. The Staff, and the USIB
Collection Committees, acting for the NIOs,
will be the mechanism to solicit KIQ collec-
tion and production commitments from Program
Managers. PRD and CPAD will review production
and collection strategies; assess production
and collection data; and monitor community
performance. MPRRD will design and implement
the KEP process, including aggregate analysis;
prepare consolidated baseline and final per-
formance evaluation reports; and identify
resource issues for USIB/IRAC consideration.
The Program Managers will make explicit KIQ
action commitments, provide cost data, and
program contribution assessments.
Proposed sequence of events for the FY 75 KEP.
a. ICS receives NIO KIQ Reports and
Strategies.
b. Reports forwarded to MPRRD, and thence
to PRD and CPAD with instructions for
review and preparation of aggregate
reports:
"Community FY 1975 KIQ Production
Strategy" and
"Community FY 1975 KIQ Collection
Strategy"
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These two reports will be forwarded to
MPRRD, where an overall FY 1975 KIQ
Baseline Report will be produced and
disseminated.
c. Monthly reports on Community KIQ pro-
duction and collection performance will
be provided by PRD and CPAD to MPRRD.
A six-month "Interim KIQ/KEP Status
Report" will be prepared by MPRRD.
d. At the end of the fiscal year the NIOs
will produce final reports evaluating the
community performance on each FY 75 KIQ;
i.e., what did we learn, what was the
quality of production, and was collection
adequate. The same procedure in the IC
Staff will be followed as outlined in
step b, above, resulting in two aggregate
reports:
"FY 1975 KIQ Production Performance' and
"FY 1975 KIQ Collection Performance"
A final report "FY 1975 KIQ Community
Performance" will be produced and dis-
seminated by MPRRD.
25X1
C/IC/MPRRD
IC/MPRRD/R$AB: ms (25 Oct 74)
Distribution:
Orig. - D/DCI/IC
1 - AD/DCI/IC
1 - IC/REG
1 - IC/PRD
1 - IC/CPAD
1 - C/MPRRD
1 - R&A Reading
1 - R&A KIQ file
1 - AH Chrono
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APPENDIX A
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