IG/PPB STUDY ON AGENCY EVALUATION SYSTEMS AND RELATED PRELIMINARY PAPER FOR DCI PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80M01133A000900090001-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: May 9, 2003
• Sequence Number: 1
• Publication Date: May 30, 1972
• Content Type: MF

Approved For Reee 2003/05/23: CIA-RDP80M01133A900090001-0
30 May 1972
MEMORANDUM FOR: Mr. Tweedy, D/DCI/IC
SUBJECT: IG/PPB Study on Agency Evaluation Systems and
Related Preliminary Paper for DCI Planning Conference
1. As part of the ground work for the PRG project on S&T
intelligence production, we are attempting to obtain some specific
documentation in terms of recent efforts. The attached MOR relates
to the papers mentioned in the subject above.
2. In summary, I need your help in:
a. Asking Mr. Broe or Mr. Colby for a copy of the IG/PPB
study on Agency Evaluation Systems.
b. Having you loan to me your copy of the preliminary
planning paper on the study which, as T understand it, is
among the papers given to you for the DCI Planning Conference.
25X1A
PRG/IC
Attachment:
`IOR, 30 May 72, Suhj :
Meeti ng with O/PPB Reps
PR G/IC 30 May 72
Distribution:
orig - addressee
1 - chrono
1 - PRG chrono
PRJ Project 11-72
Approved For Release 2003/05/23 : CIA-RDP80M01133A000900090001-0
 Approved For R*e 2003305/ :IAYRI 80MO1I334900090001-0
30 May 1972
set of questions for finished intelligence producers in the
Agency, copy of which is attached. They have also prepared an
expository paper on the responses which they obtained from
.the questions, which is part of the above mentioned IG/PPB study.
The study has gone to Mr. Broe, Inspector General, and Mr. Colby,
Executive Director-Comptroller.
SUBJECT: Meeting with O/PPB Representatives re Agency
Evaluation Systems
REFERENCE: PRG Project No. 11-72, "The Production of
S&T Intelligence
1. A,meeting was held this date with
25X1A
of the Office of Planning, Programming, and Budgeting, attended
by and the undersigned from PRG/IC.
2. The purpose of the meeting was to discuss the
IG/PPB
study on Agency Evaluation Systems done by
0/IG,
25X1A
and 0 as part of our preliminary investigations
with the above referenced PRG project.
in connection
3. In summary, have prepared a
25X1A
4. PPB I also prepared a preliminary paper for
the DCI Planning Conference of 19-21 May on the study and on future
efforts..
5. and I discussed at some length with II 25X1A
and 0 the entire study and a range of problems related to t e
study and evaluation systems in general.
6. We plan to ask Mr. Tweedy to request a copy of the IG/PPB
study, either from Mr. Colby or Mr. Broe, so that we can examine it
and assure that we are not covering the same ground. I will also
ask Mr. Tweedy for the loan of his copy of the preliminary paper
based on the study which was done for the planning conference.
25X1A
PRG/IC
Attachment:
Set of questions
0
Approved For Release 2003/05/23 CIA-RDP80M01133A000900090001-
r 7 r:x- :..a
 Approved For Rse 2003/05/23
fA~~M 01133AO900090001-0
1. What types of finished intelligence publications does your
component produce? In terms of input (man-hours /dollars), approxi-
mately what percentage of your analytic effort is devoted to each type?
Which do you consider the most important?
2. How much of your finished intelligence is in response to
direct requests by policy-makers; how much is self-initiated at the
branch, division, and office level; how much is in response to standing
requirements ?
3. Who are the readers of your various reports outside the
Agency? Of these, whom do you consider primary customers? How
do you rank their importance in deciding how to fulfill competing
requests?
4. How.do you make managerial judgments about the relative
importance of the various intelligence targets (topical and geographical)
for which you are responsible.
5. How do you evaluate the finished intelligence produced by
your component? What are the roles of qualitative and quantitative
.measures in your judgment? What indicators do you watch? Whenever
your judgment is the basis of an evaluation, try to describe the under-
lying factors on which that judgment is based. Who does evaluation
within your office? Please consider both your informal and formal
methods and indicate the relative usefulness of each, Discuss any
attempts you have made at evaluation in the past and the problems
encountered.
6. What kind of feedback, if any, do you receive from your
policy-makers? Is the feedback system formal or informal?
7. What do you believe is the basis on which your superiors at
the Directorate level evaluate the finished intelligence you produce?
8. If you were to attempt to improve your evaluation process,
what changes would you make? What constraints do you feel are imposed?
9. Do you presently evaluate the various intelligence collectors?
Please consider any problems, technical and political, that are involved
in this process.
1""
Approved For Release 2003/05/23: ClA 8 M01133A000900090001-0
 Approved For R*e 2003/05/23 : CIA-RDP80M01133A##900090001-0
Distribution:
'I '1 -7 n
o n g - D/,2cz/i c_
1 - -D/P9-1-/-I C
1 - PRG chrono
1-
Approved For Release 2003/05/23 : CIA-RDP80M01133A000900090001-0