Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 15, 2016
Document Release Date: 
March 4, 2003
Sequence Number: 
Case Number: 
Publication Date: 
December 6, 1949
Content Type: 
PDF icon CIA-RDP80R01731R003400090009-1.pdf92.98 KB
Approved For Release 2003/03/07 ?(Rfl A 0R01731 R003400090009-1 6 December 1949 a ~':ORIs > DUT i FOR: Chief , CORPS FROM: Assistant Director, OCD SUBJCT: Coding and. Abstracting 1. Attached report was prepared at your suggestion for the information of all offices, and is being distributed to all. It therefore does not list specific recooriiaendations for comparison with those of the Management Officer, though it goes into suffi- cient detail to make clear the reasons for those Which follow. 2. CODING. It is recommended that Office responsibilities fur coding be assigned as follows: OCD: Responsible for development of the Classification Scheme, for all coding of incoming documents for the Index Files, for coding of such -documents as OCD must abstract for the Abstract Files, and for supervision of coding perfor_ned by other Offices for the Abstract Files. (The supervision referred to will consist chiefly (a) of editing the coding done by other Offices, to the end that it may be uniform and consistent with the Classification Scheme, and (b) of adding code numbers needed for central reference purposes when these have been omitted by the Offices preparing the abstracts.) ORE/OSI: (Authorized, when they so desire,)to code the abstracts prepared in their own offices both for central reference purposes and for specialist purposes. ILLEGIB 3. ABSTRACTING: It is recommended that Office responsi- bilities for abstracting be assigned as follows: OCD: Responsible for abstracting.t-Rose docu- ments which, by their nature, require summary description in tie Abstract Files and which either (a) include a diversity of subject matter, or (b) are available to CIA only on a loan basis. ORE/OSI: Authorized to prepare such abstracts of intelligence documents as they deem important to their mission. Approved For Release 2003/03/07 : CIA-RDP80R01731 R003400090009-1 ILLEGIB ILLEGIB S Approved For Release 2003/03/07 : CIA-RDP80R01731 R003400090009-1 - 2 - 4. TYPING. It is my belief that the system of having ab- stracts typed by electric typewriter on multigraph masters in the production offices is economically unsound, and that wastage under this system will be greater than under the )resent system. I have gone into this question on pages 28 and 29 of the report. However, I do not feel that any recommendation from OCD is required on this subject at the present time. The i.lanagement Officer has installed the system already in OSI, and if it leads to incurable difficulties this Office will announce the fact. 5. REGISTER OPEP~JIONS. It is recommended that the Register operations and assigned functions be left precisely as they are. The Registers are getting their feet under them at the present time, and are beginning to give effective service not only to ORE and OSI but to the other Offices of CIA and to the IAC agencies. My report touches only lightly on the register jobs (see pages 31 and 32), as they are highly specialized and outside of the central reference scheme for indexing, coding, and abstracting. If COAPS 25X1 feels unable to accept my recommendation without further data, then I shall undertake to prepare detailed studies of both of them. Approved For Release 2003/03/07 CIA-RDP80R01731 R003400090009-1