BULGARIAN DIPLOMATIC MISSION OUTSIDE THE SOVIET ORBIT; OPERATING PROCEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80S01540R005900090002-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 22, 2016
• Document Release Date: July 6, 2012
• Sequence Number: 2
• Publication Date: August 18, 1954
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2012/07/06: CIA-RDP80SO154OR005900090002-2
CENTRAL INTELLIGENCE AGENCY
INFORMATION REPORT
This Document contains information affecting the Na
tional Defense of the United States, within the mean-
ing of Title 18, Sections 793 and 794, of the U.S. Code, as
amended. Its transmission or revelation of its contents
to or receipt by an unauthorized person is prohibited
by law. The reproduction of this form is prohibited.
SECRET/CONTROL - U. S. OFFICIALS ONLY
COUNTRY Bulgaria
Bulgarian Diplomatic Mission Outside
the Soviet Orbit; Operating Procedures-
REPORT
DATE DISTR. LB August 1954
NO. OF PAGES 4
REQUIREMENT NO., RD
REFERENCES
THE SOURCE. EVALUATIONS IN THIS REPORT ARE DEFINITIVE.
THE APPRAISAL OF CONTENT IS TENTATIVE.
(FOR KEY SEE REVERSE)
1k Bulgarian Diplomatic Missions in countries outside the Soviet sphere of influence
in general have an established operating procedure' including common administrative
and security practices. The following is a description of these procedures and
practicesr
Duty Assignmentsa
a. Besides the normal foreign service duty assignments such as Consuls, Vice-
'Consuls (rose and cultural affairs officers), Chancellors (finance officers
Consulate let, 2nd and 3rd Secretaries (Visa and Passport officers) and
normal secretaries (administrative assistants), each member of a mission is
given specific duty assignments by the chief of missions
b. These specific assignments, which may be changed from time to time at the
discretion of the chief of mission, apply only during the individual's tour
of duty within each particular mission. These assignments have been cate-
gorised as follower
1) Maintenance and repair officer - responsible for keeping the mission
establishment in operation, arranging for and carrying out necessary
repairs-such as to tho plumbing and electric fixtures or wiring;
2) Supply officer - responsible for the procurement of needed and locally
purchasable supplies;
3) Sanitation and clean-up officer - responsible for maintaining sanitary
conditions and keeping the mission establishment clean;
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STATE E X ARMY
NAVY IAIR
FBI 4AEC
Q
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5)
Duty.officer.- rotated among all mission personnel on a personnel roster
basis (with the exception of the chief of mission), each. individual acting
as duty officer the proper length.of time. as specified by.the chief of
mission; greeting,. registering and handling visitors,-receiving and logging
in'incoming.calls or, messages, passing same on to the proper recipients,
remaining awake and on watch duririg''and after duty hours in the mission
establishment
Control = each individual within the mission is responsible for observing
and controlling the work and'activities of other-mission members,reporting
all mistakes and improper attitudes to the individual concerned and to the
chief of mission.
c. The duty.assignments of the mission personnel, with the. exception of those
normally divulged to 'outsiders such as visa, passport,.and cultural affair
officers, are considered as secret and are not.divulged to personnel outside
of.the mission proper.
d. Each individual member of the mission' makes an advance plan, of work for each
three-month'periodal and subsequently,.at the end of each three-month period,
reports the-work accomplished during the. same period.
e. Mission personnel such as chauffeurs,,janitors,arid servants, who reside in
the mission establishment and are in direct and constant contact with other
members' of the mission, cannot' be :1ud3.ga't oa:?s_. personalities. They are Bul-
garian nationals from Bulgaria, provided-and sent-by the Ministry, of Foreign
Affairs.
f. Other housekeeping personnel such as cleaning women; janitors and car washers
may be employed by the mission in accordance with the established mission budget
for this purpose. Such personnel are usually employed on a temporary basis and
cannot be allowed to work or remain in the mission establishment alone or unob-
served.
S ecuri
g. Each member of the mission is responsible an d accountable for the disposition
(by burning) of all waste and scrap materials, i.e.p scrap paper, rough drafts,
and exposed film.
h. Each member of the mission is responsible and accountable for the safekeeping
and appropriate handling of all secret reports and materials. '
i. Those members of the mission found to be negligent or violating these regulations
are subject to severe disciplinary action.
Administration .
J. Although each mission is operated on the Communist collective basis with every
individual member having a voice in the administration of the mission, it'is
the chief of mission and his senior assistants who are responsible for the
administration of the mission.
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Visitors
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Each mission:, depending. `on the judgment of the chief of mission, designates
certain.days. of each week as reception days.. for. visitors.' All individuals;
with business, social: or other contacts. with each particular mission, are
encouraged: to visit the,mission on...the days so designated. All members of
the mission, unless specifically 'excused.'for other duties by the chief of
mission, must . be. present-in the mission establishment on these days.
1. One member of the mission, either the doorman'or receptionist or, as in the
cases of missions without such personnel, the duty officer greets each
visitor,' escorts him to the reception room, records and announces his
arrival, and subsequently escorts each visitor to the appropriate office.
The.visitors are'to remain in the reeepiion room until called for and are
not allowed to circulate within-. the mission establishment.
m. The. member of the'mission acting as rece.ptionis't.is:not to.handle.the.
requests of.,- nor discuss, anything with, any.of the visitors, unless he has
been given a. specific order to do so by the chief of mission. In such
cases the recep:tonist will only handle the requests Or discuss business
with specifically identified visitors.
n. The receptionist is-to. be aware in .advance of the identities. of the other
mission members expecting visitors. In cases-wherein a?mission member
expecting visitors or responsible for certain types-of-duties (such as
visa or passport formalities) is not going to be present?on the designated
visitors day, the receptionist is to be aware of this so that the visitor
can be asked to return at a later date,
o. The members of the mission desiring to have visitors must obtain, previous
permission from the chief of missions The mission officer responsible for
certain types of duties (such as visa or passport formalities) is to handle
all visitors falling in this category. The mission officer having already
handled any visitor or visitors, is to continue, if at all possible, handling
their future business with the mission. The chief of mission is to discharge
the substitution of one mission member for another in the handling of visitors
calling at the mission more than once.
p. The mission is to handle and act on all the problems of, and requests made
by, visitors with speed and efficiency. The individual member of the mission
is to do his utmost in attempting to:handle all such problems and requests
during the course of each visit. In cases when the visitor must reviat the
missions he should be advised to return when and only when a definite reply
or action can be given or has been taken in regard to his business.
Complaints procedure
q. The chiefs of miss cns, besides the normal procedure of written complaints
to the Foreign Ministry on administrative matters, can also forward copies
of their written complaints :directly to the Central Committee of the Dula
garian 'Communist Party.
r. The chiefs of missions are also permitted to, and in normal practice do,
complain verbally, either personally or o ugh members of their missions
to responsible officials in the Foreign Ministry. Such practice is usually
used as a last resort in the cases wherein written complaints have failed
to produce action.
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2. In respect to. the carrying out and general conformity to these operating pro-
cedures and practices by the missions affected, responsible Ministry of Foreign..
Affairs officials have noted the following complaints:
a'. Insecurity:...failure by individual mission members to properly dispose of
..and safeguard classified material,
b.. 'Inefficiency: failure, by individual mission:: members to carry out duty
assignments properly, efficiently handle'the'problems and request of'mission
visitors, keep abreast of the problems. present at-their respective missions;
c. Lack of control: failure by individual mission members to report to their
chief of mission or the Foreign Ministry t'h-.e' inefficiency and violation of
standard. prescribed practices by. other members of their Missions;.
d. Indolence: failure by individual mission members to observe-the specified
work schedule,.put in the'require'd number of work hours .and, in general,
failure to keep. duty obligations over and above personal inclination and
pleasure;
e. Loss of prestige: failure by individual mission members to safeguard the
prestige of the Foreign Service'and maintain the 'prescribed diplomatic
standards; as examples of this, the Foreign,Office cited reports indicating'
existence of dirty and unsanitary mission establishments, existence of
mission-establishments needing' maintenance and repair work such as window
-curtains or shades replaced,, inoperative electrical fixtures and lacking
in adequate lighting,'and the'existence of mission establishments wherein
the mission'members shout messages to one another in the presence of visitors
or from the windows ' of the establishment;. and '
f. 'Self importance: common habit of individual mission members to consider
themselves undisputed authorities on and capable of handling or deciding
all sorts of problems not in their field or their responsibility, thereby
giving bad advice or making undesirable decisions.'.
In respect to the carrying out and general conformity to these operating pro=
cedures and practices, the missions affected have noted the following complaints
as reasons for their inability to do so:
a. Lack of low-level type personnel for housekeeping and menial tasks thereby
forcing these duties on already overburdened mission personnel with specific
foreign service duty assignments]
b. Lack of sufficient foreign service personnel to handle the mission work
properly and efficiently12
a. Failure by the responsible Foreign Office staff to act on or reply to plans
and proposals submitted by the missionj and
d. Failure by the responsible Foreign Office staff to act or make timely de-
cisions in the cases oPproblems or req tste brought up by viei,torepto the
mission.
CommentsI
these threo"month plans are merely diminutive versions
of the five-year plan in effect in Bulgariae
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one 'such complaint was received from an
11-man mission, none of whom are housekeeping or maintenance personnel.
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Declassified in Part - Sanitized Copy Approved for Release 2012/07/06: CIA-RDP80SO154OR005900090002-2